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Kansas Records Retention Schedules

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Agency Code: 652-002 (Kansas State Department of Education. Fiscal and Administrative Services)
Subagency: Teacher Education and Licensure

Page 1 of 1 showing 8 records of 8 total, starting on record 1



Agency Number: 652-002
Kansas State Department of Education
Fiscal and Administrative Services
Teacher Education and Licensure

SERIES ID 0186-652 
TITLE Advisory Council, Committee, and Association Files 
DESCRIPTION Meeting minutes, correspondence, and other documents related to the work of various advisory councils, committees, and associations in which staff members are involved. 
RETENTION 002 cldr yrs 
COMMENTS Meeting minutes and packets are to be maintained permanently by the state archives as per the State General Schedule. The archives may purge other documents in these files. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0237-652 
TITLE Certification and Licensure Review Committee Files 
DESCRIPTION Documents related to appeals filed with the Certification and Licensure Review Committee by persons who do not meet the standard qualifications for certification or licensure. 
RETENTION 020 cldr yrs 
COMMENTS Retain entire file in office 60 days, purge file, and transfer purged file to the records center for 20 years, then destroy. Decisions are recorded in the Teacher Certification and Licensure Database. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(6)(9)(14); 5 USC 552(a); 20 U.S.C. 1232g; 34 CFR Part 99 (FERP 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0121-652 
TITLE Professional Practices Commission Files 
DESCRIPTION Documents from the commission established by statute to review suspension, cancellation, or revocation of teachers and school administrators certification or licensure. Information is used for making recommendations to the Kansas State Board of Education. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2005-10-13 
K.A.R. NUMBER 53-2-144 

SERIES ID 0241-652 
TITLE Special Project Files 
DESCRIPTION Documents related to special projects undertaken by the staff or involving staff members. 
RETENTION 005 cldr yrs 
COMMENTS Transfer to archives after 5 calendar years for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0154-652 
TITLE Student Teacher Certificates 
DESCRIPTION Copies of certificates, issued by colleges and universities, submitted to the Kansas State Board of Education for informational purposes as required by regulation. 
RETENTION 001 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0255-652 
TITLE Teacher Education Program and Accreditation Files 
DESCRIPTION Reports compiled by the institutions and on-site team reviewing various college and university teacher education programs and units as required by KSA 72-7513 for unit accreditation and approval purposes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0246-652 
TITLE Teaching and School Administration Professional Standards Advisory Board Files 
DESCRIPTION Meeting minutes, correspondence, and other documents related to the work of the advisory board and its committees regarding professional standards for teachers and school administrators. 
RETENTION 002 cldr yrs 
COMMENTS Meeting minutes and packets are to be maintained permanently by the state archives as per the State General Schedule. The archives may purge other documents in these files. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0258-652 
TITLE Waiver Review Committee Files 
DESCRIPTION Documents related to appeals filed with the Waiver Review Committee by teachers and school administrators to waive the requirements for a teaching license or certificate. 
RETENTION See Comments 
COMMENTS Retain entire file in office 60 days, purge file, and transfer purged file to the records center for 20 years, then destroy. Decisions are recorded in the Teacher Certification and Licensure Database. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(6)(9)(14); 5 USC 552(a);20 U.S.C. 1232g; 34 CFR Part 99 (FERPA 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

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