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Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-003 (Kansas State Department of Education. Office of the Commissioner)
Subagency: Personnel Services Section

Page 1 of 1 showing 13 records of 13 total, starting on record 1



Agency Number: 652-003
Kansas State Department of Education
Office of the Commissioner
Personnel Services Section

SERIES ID 0001-652 
TITLE Affirmative Action Records 
DESCRIPTION Interview evaluation forms, recruiting records, and applicant profiles prepared in order to meet state and federal affirmative action guidelines. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0002-652 
TITLE Civil Rights Complaints 
DESCRIPTION Documents related to complaints from unsuccessful applicants for jobs or from employees of the State Department of Education alleging discrimination. 
RETENTION See Comments 
COMMENTS Retain until final resolution of legal proceedings, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-407(a) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0004-652 
TITLE Correspondence - Routine 
DESCRIPTION Letters received and copies of letters sent by the section staff. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0006-652 
TITLE Employee Position Descriptions 
DESCRIPTION Binder containing copies of annual performance expectations for all staff members. 
RETENTION See Comments 
COMMENTS Retain individual statements until revised plus 3 years or until final resolution of any legal proceedings, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0007-652 
TITLE Employee Recognition Files 
DESCRIPTION Documents related to the recognition of outstanding performance and longevity of departmental staff members. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0010-652 
TITLE Employee Training Records 
DESCRIPTION Documents related to internal staff training programs. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0011-652 
TITLE Employee Withholding Allowance Certificates 
DESCRIPTION Internal Revenue Service W-4 forms completed by employees to establish rate of tax to be withheld from paychecks. 
RETENTION See Comments 
COMMENTS Retain until no longer in effect, then destroy provided four years have passed since date tax was due or paid (whichever is later). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0012-652 
TITLE Employment Applications - Not Hired 
DESCRIPTION DA forms 203 and supplementary materials submitted by unsuccessful applicants for employment. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0014-652 
TITLE Exit Interview Forms 
DESCRIPTION Forms used in recording information provided by employees at the time of their separation. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0015-652 
TITLE Grievance Files 
DESCRIPTION Documents related to employment grievance complaints filed by staff members. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0016-652 
TITLE Leave Requests and Authorizations 
DESCRIPTION Internal forms used to request and authorize the taking of leave by employees. 
RETENTION 005 fisc yrs 
COMMENTS See also Employee Time Report Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0019-652 
TITLE Payroll Adjustment Records 
DESCRIPTION Copies of documents and supporting materials used to make adjustments in agency payroll accounts: forms AR-9, AR-10, DA-10, DA-10A, DA-21 series, DA-171 thru 177, DA-251 thru 262. 
RETENTION 003 fisc yrs 
COMMENTS This schedule does not apply to copies of these records maintained by the Division of Accounts and Reports. See also Payroll Direct Deposit Authorization Records - General. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0022-652 
TITLE Policies and Regulations - Personnel 
DESCRIPTION Statements of personnel policies and regulations established internally or by the Department of Administration. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer in effect, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

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