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Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-102 (Kansas State Department of Education. Financial Services & Quality Control)
Subagency: Administration

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Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
Administration

SERIES ID 0039-652 
TITLE Assistant Commissioner's Files 
DESCRIPTION Correspondence and other documents received or created by the Assistant Commissioner who heads the Financial and Support Services Division. 
RETENTION 003 fisc yrs 
COMMENTS Transfer to archives where unwanted documents will be purged. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0103-652 
TITLE Legislative Relations Files 
DESCRIPTION Printouts containing data provided to the legislature and other documents related to legislative measures concerning school finance. 
RETENTION 003 fisc yrs 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
Vocational Education Administration

SERIES ID 0024-652 
TITLE Advisory Council Files 
DESCRIPTION Membership resume forms, correspondence, minutes, agendas, evaluation reports and responses, and other documents related to the State Council on Vocational Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0025-652 
TITLE Agency/Division/Section Files 
DESCRIPTION Correspondence, memos, and other documents related to the various divisions and sections of the State Department of Education. 
RETENTION 006 cldr yrs 
COMMENTS Retain for 6 years then discard if routine, retain for 6 years then transfer to archives if valuable in documenting policies and procedures of the agency (request archival appraisal if necessary). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0026-652 
TITLE Agendas and Minutes - Vocational Education 
DESCRIPTION Records of proceedings in monthly staff meetings of the Vocational Education Section. 
RETENTION See Comments 
COMMENTS Retain for current year, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0032-652 
TITLE Area Vocational Technical School Audits 
DESCRIPTION Copies of audits involving use of state funds by area vocational technical schools conducted by State Dept. of Education auditors. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0033-652 
TITLE Area Vocational Technical School Funding/Budgets 
DESCRIPTION Annual budgets submitted by area vocational technical schools for approval of the post-secondary portion by the State Board of Education. 
RETENTION 006 cldr yrs 
COMMENTS Retain for current year plus 5 years, then discard or transfer to archives if duplicate copies not received by archives from LEA Finance Section. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0034-652 
TITLE Area Vocational Technical School Participating Agreements 
DESCRIPTION Copies of agreements between unified school districts and area vocational technical schools. 
RETENTION See Comments 
COMMENTS Retain for current year plus 5 years after termination, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0035-652 
TITLE Area Vocational Technical School Tuition and Fees 
DESCRIPTION Annual reports submitted by area vocational technical schools regarding amounts charged for tuition and fees, which must be approved by the State Board of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0036-652 
TITLE Area Vocational Technical Schools Appeal Forms 
DESCRIPTION Appeals submitted to the State Board of Education by individual students related to their tuition or acceptance into an area vocational technical school program. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0047-652 
TITLE CETA Files 
DESCRIPTION Correspondence, forms, project applications, and other documents related to CETA federal job training funds allocated to local educational agencies. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0062-652 
TITLE Correspondence - JTPA 
DESCRIPTION Letters related to federal funds received under the Job Training Partnership Act and allocated to local educational agencies by the State Department of Education. 
RETENTION 006 cldr yrs 
COMMENTS Retain for 6 years then discard if routine, retain for 6 years then transfer to archives if valuable in documenting policies and procedures (seek archival appraisal if necessary). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0063-652 
TITLE Correspondence - Maintenance of Effort 
DESCRIPTION Copies of letters to local educational agencies concerning maintenance of the minimum level of local expenditures for vocational education required by federal regulations. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0067-652 
TITLE Correspondence - U.S. Department of Education 
DESCRIPTION Documents related to allocation of federal funds for vocational education to local educational agencies by the State Dept. of Education. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0073-652 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of position descriptions, evaluations, performance standards, & other documents related to staff members of Vocational Education Section which are duplicated in files of Personnel Services Sec. 
RETENTION See Comments 
COMMENTS Superseded by general schedule. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0076-652 
TITLE Equipment Inventory 
DESCRIPTION Reports of vocational education equipment owned by area vocational-technical schools and community colleges. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0080-652 
TITLE Field Reports of Staff 
DESCRIPTION Reports prepared by staff of the State Dept. of Ed. concerning vocational education technical assistance provided to unified school districts, area vocational-technical schools, & community colleges. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0082-652 
TITLE Financial Reports to U.S. Department of Education 
DESCRIPTION Copies of reports of actual expenditures of federal vocational education funds by year and by category submitted to the U.S. Dept. of Education by the State Dept. of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0088-652 
TITLE Funding/Budget Information - U.S. Department of Education 
DESCRIPTION Documents related to allocation of federal funds for vocational education to local educational agencies by the State Department of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0089-652 
TITLE General and Program Correspondence to U.S. D.'s, A.V.T.'s, and C.C.'s 
DESCRIPTION Copies of letters and other documents sent to unified school districts, area vocational-technical schools, and community colleges concerning vocational education. 
RETENTION 006 cldr yrs 
COMMENTS Retain for 6 years and then discard if routine, retain for 6 years and then transfer to archives if valuable in documenting policies and procedures of the agency (request archival appraisal if necessary). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0090-652 
TITLE Grant Awards - U.S. Department of Education 
DESCRIPTION Documents indicating the amounts of federal funding to be received each year for vocational education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0098-652 
TITLE Itineraries/Itinerary Correction Forms 
DESCRIPTION Copies of reports of travel plans submitted by staff members of the Vocational Education Section. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0099-652 
TITLE JTPA Forms 
DESCRIPTION  
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0100-652 
TITLE Kansas Associations - Boards and Councils Files 
DESCRIPTION Documents related to various organizations and agencies with which the Vocational Education Section works. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0101-652 
TITLE Leave of Absence Forms 
DESCRIPTION Copies of requests for leave of absence submitted by staff members of the Vocational Education Section. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0105-652 
TITLE Master Plan for Vocational Education Files 
DESCRIPTION Documents concerning a comprehensive state planning study for vocational education carried out in 1983. 
RETENTION See Comments 
COMMENTS Retain until to longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0107-652 
TITLE Medication Aide Exams 
DESCRIPTION Answer sheets for certification examinations developed and administered by the State Dept. of Education for medication aides working in nursing homes. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0108-652 
TITLE Memos - Vocational Education Staff 
DESCRIPTION Memoranda related to routine matters sent to staff members of the Vocational Education Section. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0125-652 
TITLE Purchase Authorizations 
DESCRIPTION Copies of requests for purchase of supplies, equipment, or services needed by the Vocational Education Section. 
RETENTION 003 fisc yrs 
COMMENTS Superseded by general schedule 53-3-1. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0127-652 
TITLE Research Bulletins 
DESCRIPTION Papers written by staff personnel of the State Dept. of Education with related documents. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0143-652 
TITLE State Agencies Files 
DESCRIPTION Correspondence and other documents involving the State Board of Nursing, the Dept. of Social and Rehabilitation Services, the Dept. of Human Resources, and other agencies. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0146-652 
TITLE State Board of Education Goals and Objectives 
DESCRIPTION Copies of goals and objectives established by State Board of Education with progress reports of the Vocational Education Section and other related materials. 
RETENTION See Comments 
COMMENTS Retain until noncurrent, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0147-652 
TITLE State Car Requests 
DESCRIPTION Copies of reservation requests for state vehicles submitted by staff members of the Vocational Education Section. 
RETENTION See Comments 
COMMENTS Retain for current year, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0149-652 
TITLE State Plan - U.S. Department of Education 
DESCRIPTION Copies of applications for federal funding for vocational education prepared by the State Department of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0159-652 
TITLE Teacher Education Contracts 
DESCRIPTION Contracts with state universities to provide federally-funded in-service training for vocational-technical school teachers. 
RETENTION See Comments 
COMMENTS Retain until noncurrent, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0163-652 
TITLE Travel Memoranda 
DESCRIPTION Copies of requests for authorization to travel at state expense submitted by staff members of the Vocational Education Section. 
RETENTION See Comments 
COMMENTS Retain for current year, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0167-652 
TITLE USD Tuition Appeals 
DESCRIPTION Documents concerning appeals submitted to the State Board of Education. by individual students related to their tuition for vocational education programs not offered by their own unified school districts. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0170-652 
TITLE Vocational Education Conference Files 
DESCRIPTION Documents related to annual vocational education conferences held by the State Dept. of Education for teachers and administrators of local educational agencies. 
RETENTION See Comments 
COMMENTS Retain until noncurrent, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0171-652 
TITLE Vocational Education Data System - U.S. Department of Education 
DESCRIPTION Copies of annual reports regarding use of federal funds submitted to the U.S. Dept. of Education by the State Department of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0174-652 
TITLE Vocational Education Program Listings 
DESCRIPTION Annual lists of vocational education programs offered by local education agencies. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0175-652 
TITLE Vocational Education Project Forms 
DESCRIPTION  
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0183-652 
TITLE Vouchers - Travel 
DESCRIPTION Copies of certifications by staff members of the Vocational Education Section that specified expenditures of state funds for travel were correct and valid. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0185-652 
TITLE Work Study Program Files 
DESCRIPTION Documents related to federally-funded part-time employment provided for students in vocational education programs of local education agencies. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

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