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Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-102 (Kansas State Department of Education. Financial Services & Quality Control)
Subagency: Data Processing Section

Page 1 of 1 showing 19 records of 19 total, starting on record 1



Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
Data Processing Section

SERIES ID 0029-652 
TITLE Annual Statistical Reports 
DESCRIPTION Includes data contained in the reports submitted to the State Dept. of Education. at the end of the school year by all school districts for use in preparing federal reports and transportation allocations. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0043-652 
TITLE Block Grant Data 
DESCRIPTION Record of payments of federal block grant funds made to local education agencies, and data used in calculating the payment amounts. 
RETENTION 010 cldr yrs 
COMMENTS Retain on computer tape 10 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0046-652 
TITLE Certified Personnel Reports - Turn Around Document 
DESCRIPTION Lists of teachers working in each school prepared by the State Dept. of Education for accreditation purposes, sent to schools, and returned by them with updated information. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0049-652 
TITLE Chapter I Payments 
DESCRIPTION Record of payments of federal funds made to local education agencies for remedial reading and math instruction, and data used in calculating the payment amounts. 
RETENTION 010 cldr yrs 
COMMENTS Retain on computer tape 10 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0050-652 
TITLE Child Care Food Program Data 
DESCRIPTION Includes site master for sites where food programs are active and sponsor master for food programs. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0069-652 
TITLE Data for CPA Reports 
DESCRIPTION Generated from Division of Accounts and Reports and provided to certified public accountants who audit local education agencies. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0094-652 
TITLE Indirect Cost Data 
DESCRIPTION Information pulled from other files which is used in calculating each school district's indirect overhead cost rate for federal aid. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0109-652 
TITLE Minimum Competency Examination Results 
DESCRIPTION Copies of tapes prepared at K.U. listing scores of individuals on reading and math competency examinations taken by all pupils in grades 2, 4, 6, 8, & 11. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0120-652 
TITLE Principals' Building Reports 
DESCRIPTION Includes most data contained in the reports submitted to the State Department of Education in December by all school principals. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0123-652 
TITLE Property Valuation Data 
DESCRIPTION Information received from the Property Valuation Div. in the Dept. of Revenue for use in preparing reports on the effects of revaluation of property and includes one series detailed by county. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0138-652 
TITLE School Food Service Data 
DESCRIPTION Includes accounts of payments actually earned, accounts of preliminary payments, and status file for categories each recipient is scheduled to receive. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0139-652 
TITLE School Food Service Payments 
DESCRIPTION Record of payments of federal and state funds made to local education agencies for school food service and data used in calculating payment amounts. 
RETENTION 010 cldr yrs 
COMMENTS Retain on computer tape 10 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0141-652 
TITLE Special Education Payments 
DESCRIPTION Record of payments of state and federal funds made to local education agencies for special education, and data used in calculating the payment amounts. 
RETENTION 010 cldr yrs 
COMMENTS Retain on computer tape 10 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0144-652 
TITLE State Aid Payments 
DESCRIPTION Record of payments of state funds made to local education agencies for equalization aid, and data used in calculating the payment amounts. 
RETENTION 010 cldr yrs 
COMMENTS Retain on computer tape 10 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0155-652 
TITLE Superintendents' Organization Reports 
DESCRIPTION Includes most of the data contained in the general information reports submitted at the beginning of the school year by all school district superintendents in order to meet legal requirements. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0157-652 
TITLE Teacher Certification Database 
DESCRIPTION Information regarding the certification of all individuals who have been or are certified to teach in Kansas. 
RETENTION See Comments 
COMMENTS Retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0166-652 
TITLE Unified School District Budgets 
DESCRIPTION Copies of annual budgets submitted for review by the State Dept. of Education and for use in compiling educational data. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0173-652 
TITLE Vocational Education Payments 
DESCRIPTION Record of payments of federal and state funds made to local education agencies for vocational education, and data used in calculating the payment amounts. 
RETENTION 010 cldr yrs 
COMMENTS Retain on computer tape 10 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0176-652 
TITLE Vocational Education Student Data 
DESCRIPTION Aggregate data regarding vocational education students based on four reports received from schools. 
RETENTION 005 cldr yrs 
COMMENTS Retain on computer tape 5 years, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

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