Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-102 (Kansas State Department of Education. Financial Services & Quality Control)
Subagency: LEA Finance Section

Page 1 of 1 showing 26 records of 26 total, starting on record 1



Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
LEA Finance Section

SERIES ID 0023-652 
TITLE Accounts Payable Records 
DESCRIPTION Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc. 
RETENTION 003 fisc yrs 
COMMENTS See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0028-652 
TITLE Annual Reports - Food Service Schedule A 
DESCRIPTION Annual reports of food service program participation by each school used to provide a database for the computer. 
RETENTION See Comments 
COMMENTS Retain for current school year plus 5 additional years, pursuant to federal requirements and K.S.A. 72-5121. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0038-652 
TITLE Assessed Valuation Annual Reports by County Clerks 
DESCRIPTION Annual reports of assessed valuation of school districts submitted to State Dept. of Education by county clerks for computation of state aid to such districts. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0048-652 
TITLE Ch. I -Bilingual, VI-B, Adult Basic Ed. & Transition Funds for Refugee Children 
DESCRIPTION Vouchers, printouts, and other documents containing backup information for payments to local education agencies involving various small federal programs. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-089 

SERIES ID 0053-652 
TITLE Community College Reimbursement Claims, Audit Letters, and Backup Information 
DESCRIPTION Request for state aid based on credit hours submitted three times per year by community colleges, with related audit documents. 
RETENTION 005 cldr yrs 
COMMENTS Audit Letters and Backup Information were not included in the record series when the schedule originally was approved 7/31/86. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0068-652 
TITLE County Foundation Files 
DESCRIPTION Reports of the number of students in each county and other documents related to computation of county foundation payments by the KSDE. 
RETENTION See Comments 
COMMENTS Obsolete record series - destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0071-652 
TITLE Elementary Computation Sheets 
DESCRIPTION Documents containing payment data, enrollment information, number of teachers, etc. related to distribution of state funds to elementary schools by the KSDE. 
RETENTION See Comments 
COMMENTS Obsolete record series - destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0072-652 
TITLE Emergency Fund Payment Information and State Safety Fund Ledgers 
DESCRIPTION Documents showing the enrollment of each school and the amounts of payments distributed by the KSDE under each fund. 
RETENTION See Comments 
COMMENTS Obsolete record series - destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0083-652 
TITLE Food Service Claims 
DESCRIPTION Computer printouts generated monthly by the KSDE listing claims submitted by local education agencies for the food service program. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0084-652 
TITLE Food Service Documentation for Severe-Need Breakfast Forms 
DESCRIPTION Monthly reports of school participation in the severe-need breakfast program submitted by each school district. 
RETENTION See Comments 
COMMENTS Retain for current school year plus 5 additional years pursuant to federal requirements and K.S.A. 72-5121. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0086-652 
TITLE Food Service Reimbursement Claims and Claim Adjustment Forms 
DESCRIPTION Monthly claims for reimbursement for school lunch expenses submitted to the KSBE by school districts, private schools, and child care centers. 
RETENTION See Comments 
COMMENTS Retain for current school year plus 5 additional years pursuant to federal requirements and K.S.A. 72-5121. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0092-652 
TITLE High School Finance Forms 
DESCRIPTION Documents containing payment data, enrollment information, number of teachers, etc. related to distribution of state funds to high schools by the KSDE. 
RETENTION See Comments 
COMMENTS Obsolete record series; destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0093-652 
TITLE Impact Aid Materials (PL 874) 
DESCRIPTION Documents related to distribution of federal aid to school districts impacted by federal facilities pursuant to Public Law 81-874. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0113-652 
TITLE Nutrition Education Training Program Claims and Vouchers 
DESCRIPTION Claims and vouchers for payments received by the KSDE from school districts for costs of nutrition education training programs. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0130-652 
TITLE School District Application for Authority to Issue Bonds 
DESCRIPTION Copies of forms used by USDs in applying for authority from the State Board of Education to issue general obligation bonds without election or in excess of 14% of assessed valuation. 
RETENTION 005 cldr yrs 
COMMENTS Form no. 6-210-100, only 4 or 5 received per year. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0133-652 
TITLE School District Applications for Reimbursement for Driver Education Programs 
DESCRIPTION Requests for state aid for driver education submitted annually to the KSDE by school districts. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0134-652 
TITLE School District Superintendents' Annual Organization Reports 
DESCRIPTION General information reports submitted to the KSDE at the beginning of each school year by school district superintendents in order to meet legal requirements and provided data for publication. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0136-652 
TITLE School District Transportation Reimbursement Claims for Special Education 
DESCRIPTION Annual reports of expenditures for special education transportation submitted to the KSDE by school districts as claims for reimbursement. 
RETENTION 005 cldr yrs 
COMMENTS Form no. 6-230-308. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0137-652 
TITLE School District Transportation Reports and State Aid Requests 
DESCRIPTION Requests for state aid for transportation of pupils submitted to the KSDE annually by school districts, and reports listing students transported. 
RETENTION 005 cldr yrs 
COMMENTS Form nos. 6-230-306-1M, 6-230-306-4M, and 6-230-306-9M. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0140-652 
TITLE School Lunch File Balance - Statewide Summary of Meals and Dollars 
DESCRIPTION Computer printout reports generated by the KSDE from claims related to school lunches. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0151-652 
TITLE State School Finance Fund Files 
DESCRIPTION Documents containing data such as enrollment, teachers' names, etc. used in computation of state school finance fund payments distributed by the KSDE. 
RETENTION See Comments 
COMMENTS Obsolete record series - destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0161-652 
TITLE Total Payments to Schools - Annual Summary Printouts 
DESCRIPTION Computer printout reports generated annually by the KSDE summarizing claims received from schools and payments made to them. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0172-652 
TITLE Vocational Education District Summary and Printouts (AVTS Categorical Aid) 
DESCRIPTION Computer printout reports generated by the KSDE summarizing payments to Area Vocational Technical Schools by program and district. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0179-652 
TITLE Vocational Technical School Annual Budget Forms 
DESCRIPTION Budget documents submitted annually by Area Vocational Technical Schools for approval by the State Department of Education. 
RETENTION 005 cldr yrs 
COMMENTS Form nos. 106 & 107. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0180-652 
TITLE Vocational Technical School Post Secondary Aid Claim Forms 
DESCRIPTION Claim forms filed quarterly by Area Vocational Technical Schools for state aid for post-secondary students. 
RETENTION 005 cldr yrs 
COMMENTS Form no. 104. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0184-652 
TITLE Washburn University Credit Hour and Out-district Reimbursement Claims 
DESCRIPTION Request for state aid based on credit hours submitted to the KSDE 3 times per year by Washburn University. 
RETENTION 005 cldr yrs 
COMMENTS Filed by community college claims. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

New Search