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Kansas Records Retention Schedules

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Agency Code: 652-103 (Kansas State Department of Education. Life Long Learning)
Subagency: Educational Assistance Section

Page 1 of 1 showing 9 records of 9 total, starting on record 1



Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Educational Assistance Section

SERIES ID 0197-652 
TITLE Board Goal Reports 
DESCRIPTION Copies of documents containing annual goals adopted by the State Board of Education and quarterly reports of progress made in achieving those goals by the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives - duplicate and quarterly reports may be destroyed and related computer disks erased when no longer useful. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0205-652 
TITLE Correspondence - Routine 
DESCRIPTION Letters received and copies of letters sent by the Educational Assistance Section staff. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0211-652 
TITLE Employee Personnel Records - Office Copies 
DESCRIPTION Copies of leave applications, evaluations, performance standards, and other documents related to staff members of the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. Destroy duplicate copies of documents held by personnel services sect. when no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0221-652 
TITLE Inventory Lists 
DESCRIPTION Printout copies of lists of capital outlay equipment owned by the State Department of Education for use by the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0227-652 
TITLE Memos - Commissioner and Assistant Commissioner 
DESCRIPTION Memoranda conveying information, directives, or requests to the staff of the State Department of Education, to the Division of Education Services, or to the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0234-652 
TITLE Publications 
DESCRIPTION Newsletters, occasional papers, curriculum guides, and other published material produced and distributed by the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain l copy of each publication 3 years and until superseded, and then transfer to archives, where unwanted material will be purged - destroy other copies when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0235-652 
TITLE Purchasing Records 
DESCRIPTION Copies of documents used in requesting authorization for purchases of supplies, equipment, and services by the Educational Assistance Section. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0248-652 
TITLE Travel Request and Authorization Records 
DESCRIPTION Copies of documents requesting authorization from the State Board of Education for out-of-state travel by staff members of the Educational Assistance Section. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers - Travel and Vehicle Operation Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0253-652 
TITLE Vouchers - Travel 
DESCRIPTION Copies of documents certifying the validity of travel expenditures and claims for reimbursement by personnel of the Educational Assistance Section. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

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