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Kansas Records Retention Schedules

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Agency Code: 652-103 (Kansas State Department of Education. Life Long Learning)
Subagency: Special Education Admin Section

Page 1 of 1 showing 10 records of 10 total, starting on record 1



Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Special Education Admin Section

SERIES ID 0204-652 
TITLE Cooperative and Interlocal Agreements 
DESCRIPTION Copies of agreements among school districts regarding cooperative administration of special education programs. 
RETENTION See Comments 
COMMENTS Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0210-652 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of leave applications, performance expectations, performance evaluations, and other documents related to personnel of the section. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0216-652 
TITLE Federal Plans 
DESCRIPTION Copies of assurance documents regarding compliance with special education regulations submitted annually to the federal government by the department and approved by the State Board of Education. 
RETENTION See Comments 
COMMENTS Retain 1 copy of each permanently and transfer 1 copy of each to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0220-652 
TITLE Hearing Officer Reports 
DESCRIPTION Reports prepared by hearing officers designated to conduct state-level due process hearings for complaints by parents of special education students which could not be resolved at the local level. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0223-652 
TITLE Issue Papers 
DESCRIPTION Documents prepared to promote consideration of budget and programmatic issues related to special education. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0226-652 
TITLE Memoranda of Understanding or Agreement - Interagency 
DESCRIPTION Formalized agreements between and among agencies regarding inter-agency special education commitments. 
RETENTION See Comments 
COMMENTS Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0231-652 
TITLE Program Guidelines 
DESCRIPTION Printed guidelines for programs involving learning disabilities, behavior disorders, and other special education matters prepared by the department and distributed statewide for program use. 
RETENTION See Comments 
COMMENTS Retain 1 copy of each permanently and transfer 1 copy of each to the archives; retain other copies until revised, then discard. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0240-652 
TITLE Special Education Advisory Council Files 
DESCRIPTION Minutes, budgets, reimbursements, and other documents related to a council appointed by the State Board of Education to advise the board on special education issues. 
RETENTION 003 cldr yrs 
COMMENTS Will require purging by archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0242-652 
TITLE State Plans 
DESCRIPTION Planning, regulatory, and programmatic documents related to the statewide special education program prepared and updated annually by the department and approved by the State Board of Education. 
RETENTION See Comments 
COMMENTS Retain 1 copy permanently and transfer 1 copy to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0243-652 
TITLE Task Force and Committee Files 
DESCRIPTION Minutes, reports, and other documents related to various task forces and committees dealing with special education initiatives. 
RETENTION See Comments 
COMMENTS Retain selected final products permanently in office - retain remainder of materials for 5 years, then transfer to archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

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