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Kansas Records Retention Schedules

Results of Query:

Agency Code: 663 (Board of Technical Professions. )

Page 1 of 1 showing 13 records of 13 total, starting on record 1



Agency Number: 663-001
Board of Technical Professions

SERIES ID 0001-663 
TITLE Agenda and Meeting Notices 
DESCRIPTION Copies of agenda and notices for upcoming board meetings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0004-663 
TITLE Corporate Practice Files 
DESCRIPTION Licensing files for corporations involved in the various technical professions: applications, certificates, annual reports, correspondence, and other supporting materials. 
RETENTION See Comments 
COMMENTS Retain three calendar years after applicant fails to renew, then transfer to archives. Paper copies should be destroyed after quality assurance procedures have been met per the ERP. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0006-663 
TITLE Enforcement Files 
DESCRIPTION Records related to the enforcement of standards, ethics, regulations, and statutes relating to the technical professions: correspondence, reports, exhibits, transcripts, legal documents, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(11) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0023-663 
TITLE Intern Engineer Certificate Files 
DESCRIPTION Records related to the certification of engineers-in-training including applications, transcripts, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain five calendar years from date of issuance, then destroy unless intern becomes fully licensed. In that case file is transferred to Professional Licensing Files (#0018-663) Paper copies should be destroyed after quality assurance procedures have been met per the ERP. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a) (6)(9)(14)(30) 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0012-663 
TITLE Legislative Relations Files 
DESCRIPTION Records related to the passage of legislation and audits by the Legislative Division of Post-Audit. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0014-663 
TITLE Minutes 
DESCRIPTION Proceedings of the Board of Technical Professions and those boards it has superseded. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0015-663 
TITLE Office Administration Records 
DESCRIPTION Records created and maintained relating to office "housekeeping" activities: vouchers, CASK and KIPPS reports, contracts, telephone records, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedules where applicable - where not applicable, retain until no longer useful, then contact archives for appraisal and disposition directions. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0016-663 
TITLE Personnel/Payroll/Travel Records 
DESCRIPTION Records related to payroll and personnel management for the agency. 
RETENTION See Comments 
COMMENTS Retain in accordance with General Schedule where applicable - where not applicable, retain until no longer useful, then contact archives staff for appraisal and disposition directions. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0017-663 
TITLE Professional Information Reference Files 
DESCRIPTION Wide variety of materials regarding the technical professions and their licensing aspects: correspondence, publications, meeting materials, examination info, committee minutes, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0018-663 
TITLE Professional Licensing Files 
DESCRIPTION Records related to the licensing of engineers, architects, landscape architects, and surveyors (and arranged in sub-series thereby): applications, transcripts, correspondence, photos,test scores, etc. 
RETENTION See Comments 
COMMENTS Retain 10 calendar years after applicant fails to renew or is deceased, then transfer to archives. Paper copies should be destroyed after quality assurance procedures have been met per the ERP. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(6)(9)(14)(30) 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0019-663 
TITLE Professional Licensing Files - Pending 
DESCRIPTION "Professional Licensing Files" (q.v.) which are in some stage prior to final licensing: "Must Pay Fee Files," "Examination Files," "Denied Files," "Fee and Facsimile Files," etc. 
RETENTION See Comments 
COMMENTS Retain one year after last activity then destroy, except if denied. In that case retain three years then destroy. Paper copies should be destroyed after quality assurance procedures have been met per the ERP. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a) (6)(9)(14)(30) 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0024-663 
TITLE Renewal Records 
DESCRIPTION Records related to the renewal of professional and business entity licenses. 
RETENTION 3 Calendar Years 
COMMENTS Retain 3 calendar years then destroy. Paper copies should be destroyed after quality assurance procedures have been met per the ERP. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a) (6)(9)(14)(30) 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0022-663 
TITLE Verification Records 
DESCRIPTION Documents showing responses to other state licensing agencies which have requested verification of professional licenses issued in Kansas. 
RETENTION See Comments 
COMMENTS Retain for 6 months from date of creation then destroy. Paper copies should be destroyed after quality assurance procedures have been met per the ERP. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1), KSA 75-3520 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

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