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Kansas Records Retention Schedules

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Agency Code: 677-001 (Appellate Courts. Office of the Appellate Clerk)
Subagency: Case Processing

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Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Case Processing

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.


SERIES ID 0020-677 
TITLE Appellate Briefs 
DESCRIPTION Documents filed by the litigants in an action before the appellate courts that summarize the facts and discuss the legal issues of the case. 
RETENTION See Comments 
COMMENTS Immediately upon receipt of each brief, transfer two copies to the Supreme Court Law Library. After the case has been heard, transfer one copy of each brief to the state archives, KU Law Library, and Washburn Law Library. Destroy the remainder. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

SERIES ID 0021-677 
TITLE Appellate Court Case Files 
DESCRIPTION Original documents relating to cases heard by the appellate courts including all documents required to initiate the appeal and any orders and rulings issued by the appellate courts. 
RETENTION 005 cldr yrs 
COMMENTS Retain in Judicial Center for 5 calendar years, then transfer to the state archives for permanent retention. a.k.a. "Flat Files" NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

SERIES ID 0022-677 
TITLE Appellate Opinions 
DESCRIPTION Record copy and one convenience copy of opinions issued by the appellate courts. 
RETENTION See Comments 
COMMENTS File original opinions in appropriate Appellate Court Case File and retain accordingly. Retain one copy of each opinion in a separate chronologically arranged file for 2 calendar years, then destroy. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

SERIES ID 0023-677 
TITLE Docket Sheets - Electronic 
DESCRIPTION Documents, maintained solely in electronic format, that summarize the contents of appellate court case files. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years, then transfer a hard copy of the case summary screen, litigant screen's), and a plaintiff/defendant index to the state archives with the corresponding Appellate Court Case Files, destroy electronic format data. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

SERIES ID 0024-677 
TITLE Receipts - Bar Fees 
DESCRIPTION Accounting records maintained by the clerk of the appellate courts documenting bar fees received. Also known as "Green Receipt Books." 
RETENTION Retain 7 fiscal years following completion of audit, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

SERIES ID 0025-677 
TITLE Receipts - Docket Fees and Miscellaneous 
DESCRIPTION Accounting records maintained by the clerk of the appellate courts documenting docket fees and miscellaneous fees received. Also known as "Yellow receipt books." 
RETENTION Retain 7 fiscal years following completion of audit, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

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