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Kansas Records Retention Schedules

Results of Query:

Agency Code: 694-002 (Kansas Commission on Veterans Affairs. Kansas Soldiers' Home and Kansas Veterans' Home)

Page 1 of 1 showing 26 records of 26 total, starting on record 1



Agency Number: 694-002
Kansas Commission on Veterans Affairs
Kansas Soldiers' Home and Kansas Veterans' Home

SERIES ID 0041-694 
TITLE Admissions and Discharge Log 
DESCRIPTION Log of members admitted to and discharged from the Home. Replaces Record of Admissions and Military History of Members. 
RETENTION See Comments 
COMMENTS Retain permanently in office vault or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0045-694 
TITLE Agency Audit Reports 
DESCRIPTION Copies of reports of audits by Legislative Post-Audit agency--record copy maintained at Veterans Commission Central Office. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0048-694 
TITLE Annual Survey of Government Employment 
DESCRIPTION Copies of survey submitted to U.S. Census Bureau summarizing total employment statistics of agency. 
RETENTION See Comments 
COMMENTS Retain current year, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0056-694 
TITLE Cemetery and Death Book Index 
DESCRIPTION Index to place of burial for deceased members and to where their deaths are registered in Death Book. 
RETENTION See Comments 
COMMENTS Retain permanently in office or transfer to archives 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0057-694 
TITLE Controlled Substance Records 
DESCRIPTION Records of inventories, purchases, and dispensation of narcotics--required for federal inspections. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0058-694 
TITLE Daily Population Record 
DESCRIPTION Used to record daily admissions or discharges of members and to maintain running total of all presently living at the Home. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0063-694 
TITLE Drug Usage Reports 
DESCRIPTION Statistical records of drugs prescribed and administered from the Home hospital pharmacy. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0065-694 
TITLE Employee Disclosure of Disability 
DESCRIPTION Record of employee handicaps maintained in compliance of EEO requirements 
RETENTION See Comments 
COMMENTS Retain until three years after employee ceases employment, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0069-694 
TITLE Energy Consumption Records for the Kansas Soldiers' Home 
DESCRIPTION Records of natural gas and electrical power consumption at Home power plant. 
RETENTION 006 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29  ; Revised 2013-12-17
K.A.R. NUMBER 53-2-072 

SERIES ID 0075-694 
TITLE Gasoline Consumption Reports 
DESCRIPTION Record of gasoline consumption by each official vehicle at the Kansas Soldiers' Home and the Kansas Veterans' Home. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29  ; Revised 2013-12-17
K.A.R. NUMBER 53-2-072 

SERIES ID 0076-694 
TITLE Halsey Hall Construction Records 
DESCRIPTION Vouchers, contracts, contractor payrolls, correspondence, engineering data, testing reports, work progress reports, estimates, and other documents related to construction of Halsey Hall. 
RETENTION See Comments 
COMMENTS Retain permanently in office vault or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0077-694 
TITLE History of Old Fort Dodge 
DESCRIPTION Scrapbook of photographs, letters, chronology, and essays related to the history of Fort Dodge. 
RETENTION See Comments 
COMMENTS Retain permanently in office vault or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0080-694 
TITLE Inventory Records - Non-Expendable 
DESCRIPTION Records used to control inventory of real and capital property; includes DAM013 CASK report, copies of DA-80 forms, and supporting documents. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 5 years; then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0014-694 
TITLE Kansas Soldiers Home and Kansas Veterans' Home Case Files 
DESCRIPTION Includes applications for admission, correspondence, various legal documents, and other related records. Used to document all aspects of the lives of members at the Home. 
RETENTION 010 cldr years after veterans' death or discharge from either facility. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0084-694 
TITLE Ledgers - General 
DESCRIPTION Records of debits and credits on members' accounts for services provided to them by the Home. 
RETENTION 010 fisc yrs 
COMMENTS This series includes only internal documents. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0085-694 
TITLE Ledgers - General 
DESCRIPTION Record of funds in members' and patients' trust fund accounts. 
RETENTION 010 fisc yrs 
COMMENTS This series includes only internal documents. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0088-694 
TITLE Letters of Inquiry 
DESCRIPTION Correspondence from the general public requesting information regarding the Kansas Soldiers' Home and Kansas Veterans' Home, their operations, members, and other related subjects. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29  ; Revised 2013-12-17
K.A.R. NUMBER 53-2-072 

SERIES ID 0091-694 
TITLE Members and Transfer Patients Medical Record 
DESCRIPTION Medical histories, hospital admission records, doctors and nurses notes, nutrition records, laboratory records, health assessments, and other documents related to mental and physical health of members 
RETENTION 010 cldr years after veterans' death or discharge from either facility. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0096-694 
TITLE Patient Worker Certificates File 
DESCRIPTION Certifications of patients' eligibility to participate in special therapeutic work programs for less than minimum wage--includes work evaluations. 
RETENTION See Comments 
COMMENTS Retain until three years after employee leaves employment, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0100-694 
TITLE Public Water System Reports for the Kansas Soldiers' Home 
DESCRIPTION Certificates of water supply purity based upon sampling and tests by the Department of Health and Environment. 
RETENTION See Comments 
COMMENTS Retain until superseded by new certification plus 3 years; then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29  ; Revised 2013-12-17
K.A.R. NUMBER 53-2-072 

SERIES ID 0102-694 
TITLE Receipts Records - Cash 
DESCRIPTION Records of cash receipts from individuals. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0105-694 
TITLE Statements for Board, Lodging, and Care of Residents 
DESCRIPTION Copies of bills sent to residents of the home for various goods and services provided. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0106-694 
TITLE Statements of Benefit Charges 
DESCRIPTION Reports from the Department of Administration regarding unemployment benefits paid to past employees. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0109-694 
TITLE Union Grievance Files 
DESCRIPTION Documents related to grievances filed against agency by employees with union membership. 
RETENTION 010 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0112-694 
TITLE Veterans Administration Monthly and Quarterly Reports 
DESCRIPTION Required by the VA for reporting of various statistics regarding operations at the Home--VA Form 105588--original sent to VA. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0116-694 
TITLE Water Consumption Records for the Kansas Soldiers' Home 
DESCRIPTION Records of weekly water usage from wells at the Kansas Soldiers' Home. 
RETENTION See Comments 
COMMENTS Retain current year plus 5 prior, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29  ; Revised 2013-12-17
K.A.R. NUMBER 53-2-072 

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