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Kansas Records Retention Schedules

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Agency Code: 694-004 (Kansas Commission on Veterans Affairs. Field Service Offices)

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Agency Number: 694-004
Kansas Commission on Veterans Affairs
Field Service Offices

SERIES ID 0142-694 
TITLE Correspondence - Agencies 
DESCRIPTION Correspondence and memoranda received from agency central office concerning full range of office activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful and then destroy. Duplicative of materials at agency central office already scheduled for eventual transfer to archives. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0147-694 
TITLE Employee Traffic Reports - Daily 
DESCRIPTION Daily log to record interactions of employees with individuals and organizations outside the agency. Summarized monthly in Employee Traffic Report, Monthly. 
RETENTION 002 cldr yrs 
COMMENTS Also known as "Interviews and Phone Calls," or "Daily Contact Report." 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0148-694 
TITLE Employee Traffic Reports - Monthly 
DESCRIPTION Copies of monthly reports submitted to agency central office regarding all interactions by office employees with individuals and organizations outside the agency. 
RETENTION 002 cldr yrs 
COMMENTS Duplicate of series maintained by agency central office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0153-694 
TITLE Monthly Award Reports 
DESCRIPTION Copy of report submitted to central office documenting all veterans entitlements awarded each month through each field service office. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0159-694 
TITLE Veterans Case Files 
DESCRIPTION Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs. 
RETENTION 010 cldr yrs 
COMMENTS Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0161-694 
TITLE Veterans Permanent Documents Files 
DESCRIPTION Documents retained from "collapsed" Veterans Case Files (q.v.): discharge papers, death certificates, marriage certificates, etc. 
RETENTION See Comments 
COMMENTS Retain for 5 years beyond "collapse" of individual veterans case files, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

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