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Kansas Records Retention Schedules

Results of Query:

Agency Code: 710-003 (Department of Wildlife and Parks. Fisheries and Wildlife Section)

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Agency Number: 710-003
Department of Wildlife and Parks
Fisheries and Wildlife Section
Fisheries and Wildlife

SERIES ID 0031-710 
TITLE Agricultural Permits for Wildlife Food Production 
DESCRIPTION Contracts between the previous Kansas Fish and Game Commission and individuals for sharecropping: coversheet, check submission forms, drawings (maps), etc. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0032-710 
TITLE Computer Printout Data Report Records 
DESCRIPTION Summary of data used in several fishing and wildlife reports: creel limits, nomenclature, low-plains waterfowl harvest survey, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(20) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0033-710 
TITLE Contracts 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0034-710 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0035-710 
TITLE Deer Hunter's Report Cards 
DESCRIPTION Reports on deer hunting activities by individual hunters required by agency regulation: includes firearm and archery, success of hunt, firearm used, duration and location of hunt, hunters name, etc. 
RETENTION See Comments 
COMMENTS Retain until data has been entered into computer for annual deer harvest report, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0037-710 
TITLE Farm Pond Stocking Cards 
DESCRIPTION Abstracted information covering the stocking of individual private farm ponds: name, location, county, date, size of fish, year pond constructed, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0038-710 
TITLE Farm Pond Stocking Records 
DESCRIPTION Routine records related to scheduling and carrying-out farm pond fish stocking. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0039-710 
TITLE Federal Acreage Set-Aside Program 
DESCRIPTION Records relating to the Federal set-aside program: correspondence, reports, survey sheets, etc. 
RETENTION See Comments 
COMMENTS Obsolete record series, transfer to the archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0040-710 
TITLE Federal Aid Completion Reports 
DESCRIPTION Final reports on special projects funded by Federal government grants. 
RETENTION 003 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0041-710 
TITLE Federal Aid Subject Files 
DESCRIPTION Records related to the department qualifying for federal funding: correspondence, study's, survey's, notes, project documents, contracts, cooperative agreements, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0042-710 
TITLE Fish Data Analysis System Records 
DESCRIPTION Data summaries of fish surveys conducted at each state and federal water impoundments. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0043-710 
TITLE Fish Kill Records 
DESCRIPTION Records relating to fish kills throughout the state: correspondence, reports, investigative material and evidence, restitution cases, chemical toxic compounds, monitoring procedures, notes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS Portions KSA 45-221(a)(10) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0044-710 
TITLE Fishing Permits - Commercial 
DESCRIPTION Records related to the licensing of commercial anglers: application, correspondence, surety bonds, monthly reports by anglers, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain 005 years, then destroy, except that for years ending with numeral "5" (e.g.. 1985), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0045-710 
TITLE Fur Dealers Record Books 
DESCRIPTION Annual record of buying, trading or dealing in pelts, furs, or fur-bearing animals -- (Individual Dealers) as per KSA 32-163-164. 
RETENTION 005 cldr yrs 
COMMENTS Retain 005 years then destroy, except that for years ending with numeral "5" (e.g.. 1985), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0046-710 
TITLE Kansas Stream Report Records 
DESCRIPTION Documents evaluating the condition of Kansas streams so as to qualify for Dingell-Johnson funding. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0047-710 
TITLE Manuscript Masters 
DESCRIPTION Original copies of manuscripts submitted for publication: reservoir water management, Kansas fish kill investigations, black bass length limit investigations, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0048-710 
TITLE Minimum Desirable Streamflow Records 
DESCRIPTION Records related to the minimum desirable streamflow issue: correspondence, legislation, dewatering articles, hydrology studies, reports, streamflow projects, news releases, hearing minutes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0049-710 
TITLE Nongame Wildlife Records 
DESCRIPTION Variety of records related to the nongame wildlife project: reports, correspondence, endangered species listings, habitat improvement, newsletter, urban wildlife projects, breeding bird survey, etc. 
RETENTION 010 cldr yrs 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0050-710 
TITLE Permits - General 
DESCRIPTION Records regarding issued permits for a variety of categories: conditional wildlife, rehabilitation, prairie dog control, commercial fishing, raptor captor, nuisance bird control, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain for 005 years, then destroy, except that for years ending in numeral "5" (eg.1985), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0052-710 
TITLE Reading Files 
DESCRIPTION Copies of general correspondence circulated to staff members. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0053-710 
TITLE Special Task Force Records 
DESCRIPTION Records related to special task forces attended by the stream biologist: Ground Water Districts, Missouri River trust, wetlands task force, correspondence, minutes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0054-710 
TITLE Subject Files - Fisheries 
DESCRIPTION Wide variety of records covering general fisheries issues: aquatic data analysis, fish stocking material, correspondence, newsletter, Dingell-Johnson expansion, fish kill report, creel survey, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0055-710 
TITLE Subject Files - General 
DESCRIPTION Records covering a wide range of fisheries and wildlife issues: correspondence, reports, activity logs, policy statements, contracts, agreements, state recreation plan, Federal regulations, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0057-710 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0056-710 
TITLE Vouchers - Travel 
DESCRIPTION Copies of documents used to certify the validity of claims for the reimbursement of travel expenses: DA forms 121, 122, and 123. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0058-710 
TITLE Wildlife Season Records 
DESCRIPTION Records related to individual species hunting seasons. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(14)(20) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0059-710 
TITLE Wildlife Surveys and Reports 
DESCRIPTION Collection of actual rural mail carrier survey forms and reports. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(20) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0060-710 
TITLE Working Files - Division Chief 
DESCRIPTION Records relating to a wide variety of wildlife and fisheries issues: farm bureau, non-game, Colwich Fish Station, employee training, Milford alarm system, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-003
Department of Wildlife and Parks
Fisheries and Wildlife Section
Regional Offices Section

SERIES ID 0036-710 
TITLE Environmental Records 
DESCRIPTION Records related to general environmental issues faced by each region: agency information, pipelines, sewage plants, barge facilities, flood control, correspondence, notes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0051-710 
TITLE Private Land Records 
DESCRIPTION Records related to professional services provided by the department to landowners for wildlife habitat improvement on their land: community angling program, recreation access program, etc. 
RETENTION 010 cldr yrs 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

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