Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 143 (State Corporation Commission)

Page 1 of 2 showing 100 records of 174 total, starting on record 1
1 | 2   See all records on one page



Agency Number: 143-010
State Corporation Commission
Administrative Division

SERIES ID 0425-143 
TITLE Confidential Docket Materials 
DESCRIPTION Formal Docket cases material determined by the Commission to be confidential by companies filing applications in accordance with K.A.R. 82-1-221A. 
RETENTION See Comments 
COMMENTS Retain hard copy until microfilm is verified, then destroy. Retain microfilm until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 66-1220a & KAR 82-1-221A et al. 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0142-143 
TITLE Request for Access to Records 
DESCRIPTION Documents related to requests for access to state agency records and agency responses prepared pursuant to KSA 45-218. 
RETENTION 005 cldr yrs 
COMMENTS These records exist solely on electronic format. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-01-14 
K.A.R. NUMBER 53-2-095 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Accounting Section

SERIES ID 0012-143 
TITLE Appropriation Accounting System 
DESCRIPTION Computer database that is the internal accounting system for the Kansas Corporation Commission and used to create expenditure reports, capital outlay reports, appropriation reports, etc. 
RETENTION See Comments 
COMMENTS Delete after the expiration of the retention period authorized for the disposable hardcopy file or when no longer needed, whichever is later. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Commissioners, Offices of

SERIES ID 0029-143 
TITLE Case Reference Files 
DESCRIPTION Copies of Utilities, Mined Land, Transportation, and Conservation Applications and generic investigations with supporting materials (reports, studies, correspondence, etc.) 
RETENTION See Comments 
COMMENTS Maintain until no longer useful, then destroy. Duplicative of materials in other offices. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0081-143 
TITLE History of State Corporation Commission File 
DESCRIPTION Memos, biographies, publications, clippings related to the history of the Commission (Incomplete.) 
RETENTION See Comments 
COMMENTS Maintain indefinitely, if space shortage develops, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0151-143 
TITLE Technical Reference Files - Federal Issues 
DESCRIPTION Information supplied by the Federal Energy Regulatory Commission (FERC), Federal Communications Commission (FCC), Interstate Commerce Commission (ICC), and Interstate Oil Compact Commission (IOCC). 
RETENTION See Comments 
COMMENTS Maintain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Computer Services

SERIES ID 0045-143 
TITLE Correspondence - Computer Services 
DESCRIPTION Letters and memos sent and received by the Computer Services Department staff. 
RETENTION See Comments 
COMMENTS Retain 2 years and then discard if routine, retain 2 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0061-143 
TITLE Documentation for Computer Programs 
DESCRIPTION Material in binders explaining the operation and maintenance of computer programs. 
RETENTION See Comments 
COMMENTS Retain as long as related programs and data are preserved, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0062-143 
TITLE Electrical System Hourly Loads in EEI Format 
DESCRIPTION Data concerning electrical system loads of generating electric companies in Kansas by hour for each year. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Energy Analysis

SERIES ID 0033-143 
TITLE Compliance to Maximum Lighting Standards 
DESCRIPTION Copies of maximum lighting standards compliance certifications for new commercial buildings submitted by contractors to utilities companies, which forward the copies to the KCC. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0058-143 
TITLE Disconnect Reports 
DESCRIPTION Monthly summary data reports prepared by the KCC concerning utilities customers whose service has been disconnected because of inability to pay. 
RETENTION 002 cldr yrs 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0140-143 
TITLE Rate Case Information Prepared By REA Staff 
DESCRIPTION Research information compiled by the division staff at the request of the commissioners and other divisions for use in rate cases. 
RETENTION 004 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Energy Section

SERIES ID 0052-143 
TITLE Correspondence and Information - PURPA 
DESCRIPTION Documents concerning programs established pursuant to the Public Utility Regulatory Policy Act. 
RETENTION 005 cldr yrs 
COMMENTS Microfilm paper, then dispose. Retain film 20 years, then transfer to the State Archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0082-143 
TITLE ICP Cycle Data Information 
DESCRIPTION Printed federal regulations governing the Institutional Conservation Program received from the U.S. Dept. of Energy with related materials from other sources. 
RETENTION 003 fisc yrs 
COMMENTS Retain until audit is completed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0099-143 
TITLE Major Issue Reports Generated by Section (or REA) 
DESCRIPTION Reports regarding major issues prepared by the staff at the direction of the commission. 
RETENTION 005 cldr yrs 
COMMENTS Microfilm paper, then destroy hard copy. Retain film 20 years, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Executive Director, Office of

SERIES ID 0034-143 
TITLE Computer Services Files 
DESCRIPTION Correspondence and reports related to agency's computerization. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Affairs and Consumer Protection

SERIES ID 0009-143 
TITLE Annual Customer Survey Forms 
DESCRIPTION Copies of surveys completed by customers as each company under the agency's jurisdiction must survey their customers annually for input on quality of service. Companies retain originals. 
RETENTION See Comments 
COMMENTS Retain survey forms 1 year, then recycle. Retain summary statements 3 years, then recycle. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-07-19 
K.A.R. NUMBER 53-2-085 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Information Office

SERIES ID 0032-143 
TITLE Complaint Files 
DESCRIPTION Documents related to complaints filed with the KCC by consumers. 
RETENTION See Comments 
COMMENTS Retain original documents 3 years, and enter on computer, then discard. Retain computer data 5 years, then erase. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-07-13 
K.A.R. NUMBER 53-2-080 

SERIES ID 0105-143 
TITLE Monthly Complaint Reports 
DESCRIPTION Monthly computer-generated statistical reports prepared by the Kansas Corporation Commission regarding complaints filed by consumers and distributed to regulated companies and the Commissioners. 
RETENTION See Comments 
COMMENTS Retain printouts for 10 calendar years, then transfer one copy of each report to the archives, destroy the remainder. Retain electronic format data for 5 calendar years, then delete. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0108-143 
TITLE News Releases 
DESCRIPTION Typed news releases issued by the Kansas Corporation Commission. 
RETENTION See Comments 
COMMENTS Retain reference copy in office for 10 calendar years, then destroy. Transfer one copy of each News Release to the archives in an annual shipment. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0109-143 
TITLE News Summaries 
DESCRIPTION Copies of KCC-related items in newspapers, magazines, and other publications used for informational purposes. 
RETENTION 002 cldr yrs 
COMMENTS Retain 2 years, then transfer to archives where duplicated information will be purged. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0130-143 
TITLE Public Hearing Files 
DESCRIPTION Copies of documents related to public hearings conducted by the Kansas Corporation Commission acquired for reference use by the Investigation and Mediation Section staff. 
RETENTION See Comments 
COMMENTS Retain fact sheet in docket file of related case and retain accordingly. Retain reference copy 2 calendar years, then destroy. Retain other documents 1 calendar year, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0139-143 
TITLE Rate Case and General Investigation Files 
DESCRIPTION Copies of documents related to rate cases and general investigations of the KCC used in handling media inquires. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Support Services

SERIES ID 0010-143 
TITLE Appearance Dockets 
DESCRIPTION Record of all actions related to each application received by the Kansas Corporation Commission. 
RETENTION See Comments 
COMMENTS Retain originals for 10 calendar years. Cross-reference continuations and open cases on database, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0011-143 
TITLE Appearance Dockets Cross Reference File 
DESCRIPTION Cross reference file, formerly maintained as a card file and currently maintained as an electronic database, that provides access to numerically arranged appearance dockets by name of applicant. 
RETENTION See Comments 
COMMENTS Retain card file until superseded by electronic database, then transfer to the archives. Retain electronic database for 20 years, then transfer to the archives in some format. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0053-143 
TITLE County Road Maps 
DESCRIPTION Printed maps of the roads in each county obtained from the State Department of Transportation for reference use by the KCC staff. 
RETENTION See Comments 
COMMENTS Retain until superseded by updated map, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0075-143 
TITLE Form Originals 
DESCRIPTION Originals of agency-designed forms prepared by the Graphics Section. 
RETENTION See Comments 
COMMENTS Retain until superseded by updated chart, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0138-143 
TITLE Railroad Maps 
DESCRIPTION Printed maps, and mylar copies of them, depicting railroad lines in Kansas prepared by the graphics section and updated biennially. 
RETENTION See Comments 
COMMENTS Retain original until no longer useful and then discard, transfer one copy of each updated printed map to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0156-143 
TITLE Utility Service Maps 
DESCRIPTION Maps depicting certified areas, physical property, and other data concerning utilities regulated by the KCC, including county maps placed in binders. 
RETENTION See Comments 
COMMENTS Retain originals 5 years after superseded by updated maps, then transfer to archives, retain chronaflex positive copies until superseded and then discard. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-015
State Corporation Commission
Litigation Division

SERIES ID 0167-143 
TITLE Attorneys' Working Files 
DESCRIPTION Working papers used or prepared by staff attorneys in utilities cases. 
RETENTION See Comments 
COMMENTS Retain 5 years after final order, then discard. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0169-143 
TITLE Central Utility Files 
DESCRIPTION Copies of orders, certificates, and applications in formal and informal KCC proceedings involving utilities. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0171-143 
TITLE Correspondence - Routine 
DESCRIPTION Copies of letters and memoranda sent by the Legal Department staff; also travel vouchers. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0173-143 
TITLE Court Reporter Notes 
DESCRIPTION Shorthand notes prepared by court reporters during hearings of the KCC or related proceedings. 
RETENTION See Comments 
COMMENTS Retain transcribed notes 6 months and then discard, retain others 5 years and then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0174-143 
TITLE Court Reporter Transcripts - Formal Dockets 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared during formal docket hearings. 
RETENTION See Comments 
COMMENTS Microfilm after transcription is completed. Retain microfilm permanently. Retain paper record 2 years, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0175-143 
TITLE Court Reporter Transcripts - Informal Dockets 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared during informal docket hearings. 
RETENTION See Comments 
COMMENTS Retain originals 1 year, then microfilm. Paper form can then be destroyed. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0176-143 
TITLE Court Reporter Transcripts - Mined Land Board Meetings 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared during board meetings. 
RETENTION See Comments 
COMMENTS Retain originals one year, then microfilm. Discard paper form after microfilmed. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0177-143 
TITLE Court Reporter Transcripts - Non-Docket Issues and Meetings 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared at staff requests during informal meetings between Staff and other agencies and\or other parties. 
RETENTION See Comments 
COMMENTS Retain originals until no longer useful, then transfer to Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0179-143 
TITLE Federal Regulatory Agency Files 
DESCRIPTION Motions, petitions, interventions, briefs, and other documents related to filings by KCC in proceedings of Federal Communication Comm., Federal Energy Regulatory Comm., and Interstate Commerce Comm. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0180-143 
TITLE Oil and Gas Proration Orders 
DESCRIPTION Copies of KCC basic orders concerning proration of oil and gas production among various companies. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0182-143 
TITLE Report of Hearing Log 
DESCRIPTION Quick reference for Court Reporter clerical support listing staff attorney, court reporter, company attorney, citations, disposition, number of pages in transcript, date typed, and #'s of transcripts. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-18 
K.A.R. NUMBER 53-2-074 

SERIES ID 0183-143 
TITLE Summary of Notes 
DESCRIPTION Bound booklets listing all formal dockets which were dictated or partially dictated, but not transcribed. Lists by formal docket number are arranged by year. Indicates notes when no transcripts 
RETENTION 007 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-18 
K.A.R. NUMBER 53-2-074 

SERIES ID 0185-143 
TITLE Transportation Files 
DESCRIPTION Copies of orders, applications, certificates, and filings related to KCC proceedings involving motor carriers, railroads, and pipelines. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-020
State Corporation Commission
Utilities Division

SERIES ID 0186-143 
TITLE Accounting Section Workpapers 
DESCRIPTION Workpapers developed by the Accounting Section staff related to closed rate cases which are retained for use of examples in future rate cases or for use in appeals. 
RETENTION See Comments 
COMMENTS Retain until superseded by workpapers for subsequent rate case, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0189-143 
TITLE Annual Financial Reports 
DESCRIPTION Financial reports submitted annually by all public utilities regulated by the KCC. 
RETENTION See Comments 
COMMENTS Transfer all originals predating 1970 to archives, retain subsequent originals 5 years, and until microfilmed, and then discard. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0188-143 
TITLE Annual and Special Reports 
DESCRIPTION General and specific reports on agency activities. Such as, but not limited to, S.B.881 Report and NARUC reports. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0190-143 
TITLE Applications - Utilities 
DESCRIPTION Applications of various types filed with the Kansas Corporation Commission by all regulated utilities for authorization to operate in Kansas. 
RETENTION See Comments 
COMMENTS Microfilm, return to Utilities Division and retain in conjunction with Docket Files. Retain microfilm 30 years, then transfer to the archives. Security negatives stored at KSHS. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0191-143 
TITLE Card Files 
DESCRIPTION Index to proceedings involving each utility company. 
RETENTION See Comments 
COMMENTS Retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0192-143 
TITLE Certificates of Convenience and Necessity 
DESCRIPTION Certificates issued by the KCC authorizing regulated utilities to operate over specified geographic areas in Kansas. 
RETENTION See Comments 
COMMENTS Retain originals until noncurrent, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0195-143 
TITLE Commission Orders 
DESCRIPTION Commission's final orders in formal cases. 
RETENTION See Comments 
COMMENTS Originals filmed as issued. Retain original hard copy until no longer useful, then destroy. Retain microfilm 50 years, then transfer to the archives. Discard duplicate hard copy when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0193-143 
TITLE Commission Orders 
DESCRIPTION Duplicate chronological file of Commission's final orders in formal cases maintained for reference purposes. 
RETENTION See Comments 
COMMENTS Retain paper copies 15 years, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0194-143 
TITLE Commission Orders 
DESCRIPTION Duplicate chronological file of Commission's final orders in formal cases, maintained for reference purpose. 
RETENTION 005 cldr yrs 
COMMENTS Originals filmed as issued. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0196-143 
TITLE Communication and Electric Line Reports 
DESCRIPTION Requests from regulated utilities for authority to make changes in communication or electric lines. 
RETENTION See Comments 
COMMENTS Retain originals while current and until no longer useful, then discard after microfilming; retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0197-143 
TITLE Contracts 
DESCRIPTION Legal agreements between utilities which have been approved by the KCC. 
RETENTION See Comments 
COMMENTS Retain originals until microfilmed, then destroy hard copy. Retain microfilm 30 years, then transfer to the archives. Security negatives are stored in the KSHS museum. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0199-143 
TITLE Correspondence - Routine 
DESCRIPTION Division copies of general internal and external correspondence and memos sent and received. 
RETENTION See Comments 
COMMENTS Retain 3 years and then discard if routine, retain 3 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0200-143 
TITLE Docket Files 
DESCRIPTION Applications, pleadings, correspondence, transcripts, orders, and other documents related to formal and informal commission proceedings. 
RETENTION See Comments 
COMMENTS Microfilm complete case after it closes. Retain hard copy 3 years then destroy. Retain microfilm 30 years, then transfer to the archives. Security negatives are stored at the KSHS museum. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0201-143 
TITLE Electric Accident Report 
DESCRIPTION Accidents reported by jurisdictional utilities in accordance with KSA 66-132. Included physical injuries & electrocutions of persons in contact with transmission lines, time, location & circumstances. 
RETENTION See Comments 
COMMENTS Retain on paper until microfilmed. Recycle paper, retain film permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0202-143 
TITLE Electric Cooperative Sub-station Report 
DESCRIPTION Monthly report by electric utilities under KCC jurisdiction. Includes location, capacity and demand of substation, metered Kwh & dollar amount of sales, # of customers associated with energy sold. 
RETENTION See Comments 
COMMENTS Retain paper original current + 1 c. year, microfilm, then recycle paper. Retain film 10 years then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0204-143 
TITLE Energy Cost Adjustments 
DESCRIPTION Report filed by regulated electric utilities documenting detailed adjustments to current energy costs (a.k.a. ECA's). 
RETENTION See Comments 
COMMENTS Retain originals one year, then microfilm and destroy. Retain film 20 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0205-143 
TITLE Gas B.T.U. Report 
DESCRIPTION Report filed by jurisdiction utilities reflecting BTU content level (the measure of natural gas's ability to produce heat) & BTU/Mcf at certain locations on company's system. 
RETENTION See Comments 
COMMENTS Retain original 1 year, or until microfilmed. Recycle paper. Keep microfilm 10 years then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0206-143 
TITLE Gas Interruption Report 
DESCRIPTION Monthly report submitted by jurisdictional utilities in accordance with Docket #106,210. Includes number of curtailments, volumes of natural gas curtailed. 
RETENTION See Comments 
COMMENTS Retain 1 year, or until microfilmed. Recycle paper. Keep microfilm 10 years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0207-143 
TITLE Gas Jurisdiction Files 
DESCRIPTION Accident reports, operating reports, and other documents related to natural gas companies regulated by the KCC. 
RETENTION See Comments 
COMMENTS Retain originals 2 years, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0208-143 
TITLE Gas Meter Report 
DESCRIPTION Annual reports by jurisdictional utilities about meter tests. Includes number of meters tested by geographical area, percentage of inaccuracy for each meter tested, summarizes results of tests. 
RETENTION See Comments 
COMMENTS Retain 1 year or until microfilmed. Recycle paper. Keep film for 10 years then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0209-143 
TITLE Purchased Gas Adjustment 
DESCRIPTION Report filed by regulated gas utilities detailing adjustments made on rate charged customers for gas (a.k.a. UPG's). 
RETENTION See Comments 
COMMENTS Retain originals one year, then microfilm and destroy. Retain film 20 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0210-143 
TITLE Rate Design Workpapers 
DESCRIPTION Workpapers developed by the KCC staff in preparing recommendations to the Commission regarding utility company requests in formal and informal cases. 
RETENTION See Comments 
COMMENTS Retain until superseded by workpapers for subsequent rate case, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0212-143 
TITLE Tariffs 
DESCRIPTION Documents listing rates charged by regulated utilities which have been approved by the KCC. 
RETENTION See Comments 
COMMENTS Retain originals while current and until no longer useful, then discard after microfilming, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0215-143 
TITLE Weekly Calendar 
DESCRIPTION Weekly status printouts listing formal, informal, and other action/investigations involving the utilities staff including the company(ies))) involved, staff, status, date action must concluded, etc. 
RETENTION See Comments 
COMMENTS Retain current year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0216-143 
TITLE Wolf Creek Data Requests 
DESCRIPTION Documents related to requests submitted by the KCC staff to the owners of the Wolf Creek generating station for information related to rate cases. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0217-143 
TITLE Wolf Creek Docket Files 
DESCRIPTION Transcripts, orders, testimony, and other documents related to KCC proceedings in 4 cases involving the Wolf Creek generating station. 
RETENTION See Comments 
COMMENTS Retain originals 10 years, and until microfilmed, and then transfer to archives, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-020
State Corporation Commission
Utilities Division
Compliance Section

SERIES ID 0203-143 
TITLE Electric Peak Demand Reports 
DESCRIPTION Monthly reports by regulated electric utilities identifying by substation the electric demand, includes kilowatt units demanded and delivered. Information used in determining the surcharge. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0211-143 
TITLE Research and Development Surcharge Reports 
DESCRIPTION Monthly reports submitted by regulated electric utilities indicating the funds collected for research and development. Includes information used to determine the surcharge added to customer bills. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

Agency Number: 143-020
State Corporation Commission
Utilities Division
Pipeline Safety

SERIES ID 0049-143 
TITLE Pipeline Safety Annual Inspection Reports 
DESCRIPTION Reports submitted by all jurisdictional pipeline operators within the state of Kansas and includes the miles of pipes and number of services. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0424-143 
TITLE Pipeline Safety Annual Reports 
DESCRIPTION Copies of federal annual reports of gas pipeline operators. 
RETENTION 004 cldr yrs 
COMMENTS Retain in office 2 calendar years, transfer to the records center for 2 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0423-143 
TITLE Pipeline Safety Incident Reports 
DESCRIPTION Reports pertaining to natural gas incidents such as explosions, personal injury, or damages over $5,000. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0420-143 
TITLE Pipeline Safety Inspection Guides 
DESCRIPTION Forms completed on a field inspection which is used to compile the annual inspection report. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0051-143 
TITLE Pipeline Safety Meters Annual Inspection Reports 
DESCRIPTION Reports generated from the inspection of natural gas piping networks in trailer courts and apartment buildings by building owners to tenants. 
RETENTION 006 cldr yrs 
COMMENTS Retain in office 3 calendar years, transfer to the records center for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0422-143 
TITLE Pipeline Safety Program Certificates 
DESCRIPTION Copies of federal forms authorizing federally funded programs. 
RETENTION See Comments 
COMMENTS Retain 5 years after funding ends, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0421-143 
TITLE Pipeline Safety Telephonic Reports 
DESCRIPTION Computer generated reports pertaining to minor incidents involving natural gas pipelines that result in $5,000 or less in damages with no injuries. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

Agency Number: 143-040
State Corporation Commission
Transportation Division

SERIES ID 0221-143 
TITLE Annual Reports - Motor Carriers 
DESCRIPTION Annual reports submitted to the Kansas Corporation Commission by motor carriers authorized to operate in Kansas for the transportation of household goods. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0430-143 
TITLE Driver Qualification Waivers 
DESCRIPTION Waivers submitted by drivers to the Kansas Corporation Commission providing for drivers with certain physical disabilities to qualify for a commercial driver's license (CDL). 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0428-143 
TITLE Insurance Cancellation Orders 
DESCRIPTION Orders issued by KCC regarding the suspending, revoking, or reinstating of motor carrier?s authority to operate in the state of Kansas based upon current status of motor carrier's insurance. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0427-143 
TITLE Kansas Corporation Commission (KCC) Authority Cancellations 
DESCRIPTION Orders issued by the KCC cancelling a motor carrier's requested name change that would result in a carrier's operating authority not complying with statutory requirements. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0426-143 
TITLE Motor Carrier Safety Class Attendance Sheets 
DESCRIPTION Lists recording each person who attended a safety class and the date attended. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0242-143 
TITLE Tariff Files 
DESCRIPTION Printed rate schedules, informal applications and other documents submitted to the Kansas Corporation Commission by household goods and passenger motor carriers authorized to operate in Kansas. 
RETENTION See Comments 
COMMENTS Retain 3 years after superseded by new tariff or cancellation of authority, scan, then destroy hard copies. Retain PDF scans 10 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 143-040
State Corporation Commission
Transportation Division
Motor Carrier Section

SERIES ID 0218-143 
TITLE "No Find" Motor Carriers Insurance (H, E, BMC91X, K AND BMC-35) 
DESCRIPTION Insurance forms H, E, BMC91X, and cancellations form K and BMC-35 received from companies insuring motor carriers not having active authority to operate in Kansas. 
RETENTION See Comments 
COMMENTS Retain original documents 60 days and until entered in computer database, and then return to insurance company if no application for authority is received. Retain computer data 60 days from input, then erase. Cancellation forms K and BMC-35 are returned to insurance company immediately. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2003-10-09  ; Revised 2015-09-16
K.A.R. NUMBER 53-2-136 

SERIES ID 0219-143 
TITLE Active Motor Carrier Insurance--Property, Liability, and Cancellation (H. E. & K.) 
DESCRIPTION Certificates of insurance and cancellations received from companies ensuring that motor carriers have active authority to operate in Kansas. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0225-143 
TITLE Correspondence - Routine 
DESCRIPTION Individual files of letters sent and received by staff members of the Transportation Division. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0227-143 
TITLE Equipment Sheets 
DESCRIPTION Lists of vehicles (power units) operating under the authority granted to each motor carrier. 
RETENTION See Comments 
COMMENTS Scan, then destroy hard copy. Retain scanned images (PDF) 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0230-143 
TITLE Motor Carrier Application Database 
DESCRIPTION Computer database containing information derived from Motor Carrier Application Files (q.v.) - used for quick reference and management of associated paper records. 
RETENTION See Comments 
COMMENTS Retain individual files for 2 years after associated motor carrier's authority to operate has been cancelled, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0231-143 
TITLE Motor Carrier Application Files 
DESCRIPTION Records related to authorization of individual motor carriers to operate in Kansas: Intrastate, Exempt, Private, and single state applications, insurance forms, financial statements, KCC and FHWA certificates or permits, partnership agreements and other documents. 
RETENTION See Comments 
COMMENTS Retain until data entered into Motor Carrier Application Database (q.v.) and paper documents have been microfilmed, then destroy - retain microfilm 50 years, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0226-143 
TITLE Motor Carrier Applications - Dismissed or Denied 
DESCRIPTION Applications and other documents related to motor carriers seeking authority to operate in Kansas that were dismissed or denied by the Commission. 
RETENTION Retain 45 days after dismissed or denied. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 143-040
State Corporation Commission
Transportation Division
Safety and Compliance Section

SERIES ID 0229-143 
TITLE Motor Carrier Complaint Files 
DESCRIPTION Complaints received by the Kansas Corporation Commission involving a motor carrier or railroad authorized to operate in Kansas. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0234-143 
TITLE Motor Carrier Vehicle Inspections and Audit Reports 
DESCRIPTION Reports related to vehicle inspections and motor carrier audits under a joint program with the Kansas Highway Patrol and the Federal Bureau of Motor Carrier Safety. 
RETENTION See Comments 
COMMENTS Retain original documents 3 years after audit and until microfilm is verifed, then destroy. Retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

Agency Number: 143-050
State Corporation Commission
Conservation Division

SERIES ID 0247-143 
TITLE Applications - Conservation 
DESCRIPTION Applications of various types filed with the Kansas Corporation Commission by all regulated oil and gas companies for authorization to operate in Kansas. 
RETENTION See Comments 
COMMENTS Microfilm, return to Conservation Division and retain in conjunction with Hearing Docket Case Files. Retain microfilm 30 years, then transfer to the archives. Security negatives stored at KSHS. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0258-143 
TITLE Correspondence - Routine 
DESCRIPTION Correspondence, incoming and outgoing, related to routine division administrative matters. 
RETENTION 010 calendar years 
COMMENTS Supersedes general schedule. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-12
K.A.R. NUMBER 53-2-074 

SERIES ID 0076-143 
TITLE Fuel Outlook 
DESCRIPTION Monthly reports/news releases concerning fuel supplies and prices in the state issued by the KCC. 
RETENTION See Comments 
COMMENTS Retain 1 year, then transfer one copy of each to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30  ; Revised 2014-03-10
K.A.R. NUMBER 53-2-070 

SERIES ID 0299-143 
TITLE Oil and Gas Conservation Files 
DESCRIPTION Copies of monthly applications, notices, and orders related to KCC proceedings involving oil and gas conservation. 
RETENTION See Comments 
COMMENTS Retain 1 year, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0309-143 
TITLE Old Well Work-Over Log 
DESCRIPTION Register of previously abandoned or plugged wells that are being re-worked. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-14
K.A.R. NUMBER 53-2-074 

SERIES ID 0351-143 
TITLE Subject Files 
DESCRIPTION Wide variety of documents regarding legal division activities: correspondence, reports, budget materials, publications, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Compliance Unit

SERIES ID 0249-143 
TITLE Case Files - Compliance 
DESCRIPTION Legal case files concerning compliance issues. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0267-143 
TITLE Field Inspection Reports 
DESCRIPTION Reports filed by PIRTs regarding regulation compliance by individual operators as observed during inspection visits. 
RETENTION See Comments 
COMMENTS Retain 5 years then microfilm. Destroy paper, retain film permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 
1 | 2

New Search