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Kansas Records Retention Schedules

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Agency Code: 710 (Department of Wildlife and Parks)

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Agency Number: 710-001
Department of Wildlife and Parks
Office of the Secretary
Office of Secretary

SERIES ID 0003-710 
TITLE Employee Personnel Files - Exempt 
DESCRIPTION Documents associated with employment of specific personnel not subject to civil service requirements: requests to Governor, interview files, exempt position material, out-of-state applicants, etc. 
RETENTION See Comments 
COMMENTS Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives. Purge documents from file when no longer useful. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0004-710 
TITLE Federal Agency Files 
DESCRIPTION Records covering a wide range of federal agencies that the department is involved with on a daily basis: Bureau of Outdoor Recreation, USDA watershed projects, Bureau of Reclamation, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0006-710 
TITLE Legislative Relations Files 
DESCRIPTION Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0007-710 
TITLE Minutes - Wildlife and Parks Commission Meeting 
DESCRIPTION Proceedings of regular or special department commission meetings: tapes, summarized minutes, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0008-710 
TITLE National Association State Park Director Records 
DESCRIPTION Documents received and sent relating to the secretary's membership to the National Association State Park Directors: letters, memorandums, drafts, notes, agendas, proceedings, etc. 
RETENTION See Comments 
COMMENTS Retain for length of Secretary's tenure or until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0011-710 
TITLE Private Organization Files 
DESCRIPTION Incoming and outgoing material associated with non-public organizations interested in enhancing and protecting our natural resources: Kansas Livestock association, conservation forum, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0012-710 
TITLE Reading Files 
DESCRIPTION Incoming and outgoing letters and memoranda. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0013-710 
TITLE State Agency Files 
DESCRIPTION Records related to a wide range of different state agencies the department is associated with on a frequent basis: Corporation Commission, Governor, Federal Affairs Office, Accts & Reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0014-710 
TITLE State Fishing Lake Records 
DESCRIPTION Documents associated with the general operation of individual state fishing lakes: correspondence, maps, drawings, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0015-710 
TITLE Subject Files 
DESCRIPTION Records covering a wide range of Department issues: wildlife and park commission, park news, news bulletin, department policy and procedures, acting secretary files, Cheyenne Bottoms, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-001
Department of Wildlife and Parks
Office of the Secretary
Wildtrust Administrator

SERIES ID 0001-710 
TITLE Administrative Files 
DESCRIPTION Records covering a wide range of wildtrust administrator issues: vouchers, budgets, correspondence, annual reports, foundations, inventories, general information, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0002-710 
TITLE Donations - General 
DESCRIPTION Records regarding the donation of items other than land to the Department: cash, correspondence, agreements, quail unlimited, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedules where applicable until no longer useful, then contact the archives for appraisal -- destroy if not accepted. 
DISPOSITION Archives 
RESTRICTIONS Portions KSA 45-221(a)(8) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0005-710 
TITLE Land Donation Files 
DESCRIPTION Records regarding donations of land to the Department. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS Portions KSA 45-221(a)(8) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0009-710 
TITLE Natural Resource Memorial Files 
DESCRIPTION Records regarding individuals who in their behalf are honored with a memorial donation to the Department. 
RETENTION See Comments 
COMMENTS Retain until no longer active, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0010-710 
TITLE Nongame Photographs 
DESCRIPTION Photo-prints, slides, etc. of nongame wildlife. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-002
Department of Wildlife and Parks
Operations Section
Ass't Secretary-Operations

SERIES ID 0024-710 
TITLE Memorandum - Internal 
DESCRIPTION Routine intra-agency communication. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0027-710 
TITLE Minutes - Staff Meeting 
DESCRIPTION Proceedings to central and regional staff meeting minutes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0028-710 
TITLE Subject Files 
DESCRIPTION Records covering a wide range of department operation issues: commission minutes, reports, studies, notes, photographs, agency reorganization material, stamp act collection, legislative bills, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-002
Department of Wildlife and Parks
Operations Section
Ass't. Secretary Wildlife & Parks

SERIES ID 0023-710 
TITLE Fish and Game Commission Meeting Minutes 
DESCRIPTION Audio tapes of commission meetings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-002
Department of Wildlife and Parks
Operations Section
Personnel Management Section

SERIES ID 0016-710 
TITLE Applicant Recruitment Records 
DESCRIPTION Records relating to individuals who are interested in a position with the department. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0017-710 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0018-710 
TITLE Department Policy Manual 
DESCRIPTION Original copies of formal explanations of agency policies and procedures issued in collective manual or individual statement formats. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0019-710 
TITLE Employee Appointment and Termination Log 
DESCRIPTION Logged records detailing an employees appointment and termination. 
RETENTION See Comments 
COMMENTS Retain until individual sheets are complete plus 003 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0020-710 
TITLE Employee Personnel Files 
DESCRIPTION Documents associated with employment of specific personnel: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials. 
RETENTION See Comments 
COMMENTS Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0021-710 
TITLE Employee Position Descriptions 
DESCRIPTION Formal descriptions of duties and other characteristics of particular employment positions: DA forms 281-2 and other similar or supporting documents and materials. 
RETENTION See Comments 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0022-710 
TITLE Employment Applications - Not Hired 
DESCRIPTION DA forms 203 and supplementary materials submitted by unsuccessful applicants for employment. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0025-710 
TITLE Payroll - Personnel Cards 
DESCRIPTION Yearly personnel/ payroll roster cards: name of employee, address, position, personal information, salary, withholding deductions, etc. 
RETENTION See Comments 
COMMENTS Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0026-710 
TITLE Personnel Inventory and Employee Report 
DESCRIPTION Employee information used to update the department Cost Accounting System database on a regular bases. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0029-710 
TITLE Subject Files 
DESCRIPTION Variety of records covering a wide range of personnel issues: Governor's directives, Equal Employment Opportunity reports, classification, benefits, evaluations, federal employment data, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0030-710 
TITLE Worker Compensation Claim Files 
DESCRIPTION Records related to individual workers compensation cases: incident or accident report, medical bills, documentation, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until case is closed plus 05 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-003
Department of Wildlife and Parks
Fisheries and Wildlife Section
Fisheries and Wildlife

SERIES ID 0031-710 
TITLE Agricultural Permits for Wildlife Food Production 
DESCRIPTION Contracts between the previous Kansas Fish and Game Commission and individuals for sharecropping: coversheet, check submission forms, drawings (maps), etc. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0032-710 
TITLE Computer Printout Data Report Records 
DESCRIPTION Summary of data used in several fishing and wildlife reports: creel limits, nomenclature, low-plains waterfowl harvest survey, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(20) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0033-710 
TITLE Contracts 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0034-710 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0035-710 
TITLE Deer Hunter's Report Cards 
DESCRIPTION Reports on deer hunting activities by individual hunters required by agency regulation: includes firearm and archery, success of hunt, firearm used, duration and location of hunt, hunters name, etc. 
RETENTION See Comments 
COMMENTS Retain until data has been entered into computer for annual deer harvest report, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0037-710 
TITLE Farm Pond Stocking Cards 
DESCRIPTION Abstracted information covering the stocking of individual private farm ponds: name, location, county, date, size of fish, year pond constructed, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0038-710 
TITLE Farm Pond Stocking Records 
DESCRIPTION Routine records related to scheduling and carrying-out farm pond fish stocking. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0039-710 
TITLE Federal Acreage Set-Aside Program 
DESCRIPTION Records relating to the Federal set-aside program: correspondence, reports, survey sheets, etc. 
RETENTION See Comments 
COMMENTS Obsolete record series, transfer to the archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0040-710 
TITLE Federal Aid Completion Reports 
DESCRIPTION Final reports on special projects funded by Federal government grants. 
RETENTION 003 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0041-710 
TITLE Federal Aid Subject Files 
DESCRIPTION Records related to the department qualifying for federal funding: correspondence, study's, survey's, notes, project documents, contracts, cooperative agreements, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0042-710 
TITLE Fish Data Analysis System Records 
DESCRIPTION Data summaries of fish surveys conducted at each state and federal water impoundments. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0043-710 
TITLE Fish Kill Records 
DESCRIPTION Records relating to fish kills throughout the state: correspondence, reports, investigative material and evidence, restitution cases, chemical toxic compounds, monitoring procedures, notes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS Portions KSA 45-221(a)(10) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0044-710 
TITLE Fishing Permits - Commercial 
DESCRIPTION Records related to the licensing of commercial anglers: application, correspondence, surety bonds, monthly reports by anglers, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain 005 years, then destroy, except that for years ending with numeral "5" (e.g.. 1985), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0045-710 
TITLE Fur Dealers Record Books 
DESCRIPTION Annual record of buying, trading or dealing in pelts, furs, or fur-bearing animals -- (Individual Dealers) as per KSA 32-163-164. 
RETENTION 005 cldr yrs 
COMMENTS Retain 005 years then destroy, except that for years ending with numeral "5" (e.g.. 1985), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0046-710 
TITLE Kansas Stream Report Records 
DESCRIPTION Documents evaluating the condition of Kansas streams so as to qualify for Dingell-Johnson funding. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0047-710 
TITLE Manuscript Masters 
DESCRIPTION Original copies of manuscripts submitted for publication: reservoir water management, Kansas fish kill investigations, black bass length limit investigations, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0048-710 
TITLE Minimum Desirable Streamflow Records 
DESCRIPTION Records related to the minimum desirable streamflow issue: correspondence, legislation, dewatering articles, hydrology studies, reports, streamflow projects, news releases, hearing minutes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0049-710 
TITLE Nongame Wildlife Records 
DESCRIPTION Variety of records related to the nongame wildlife project: reports, correspondence, endangered species listings, habitat improvement, newsletter, urban wildlife projects, breeding bird survey, etc. 
RETENTION 010 cldr yrs 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0050-710 
TITLE Permits - General 
DESCRIPTION Records regarding issued permits for a variety of categories: conditional wildlife, rehabilitation, prairie dog control, commercial fishing, raptor captor, nuisance bird control, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain for 005 years, then destroy, except that for years ending in numeral "5" (eg.1985), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0052-710 
TITLE Reading Files 
DESCRIPTION Copies of general correspondence circulated to staff members. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0053-710 
TITLE Special Task Force Records 
DESCRIPTION Records related to special task forces attended by the stream biologist: Ground Water Districts, Missouri River trust, wetlands task force, correspondence, minutes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0054-710 
TITLE Subject Files - Fisheries 
DESCRIPTION Wide variety of records covering general fisheries issues: aquatic data analysis, fish stocking material, correspondence, newsletter, Dingell-Johnson expansion, fish kill report, creel survey, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0055-710 
TITLE Subject Files - General 
DESCRIPTION Records covering a wide range of fisheries and wildlife issues: correspondence, reports, activity logs, policy statements, contracts, agreements, state recreation plan, Federal regulations, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0057-710 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0056-710 
TITLE Vouchers - Travel 
DESCRIPTION Copies of documents used to certify the validity of claims for the reimbursement of travel expenses: DA forms 121, 122, and 123. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0058-710 
TITLE Wildlife Season Records 
DESCRIPTION Records related to individual species hunting seasons. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(14)(20) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0059-710 
TITLE Wildlife Surveys and Reports 
DESCRIPTION Collection of actual rural mail carrier survey forms and reports. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(20) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0060-710 
TITLE Working Files - Division Chief 
DESCRIPTION Records relating to a wide variety of wildlife and fisheries issues: farm bureau, non-game, Colwich Fish Station, employee training, Milford alarm system, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-003
Department of Wildlife and Parks
Fisheries and Wildlife Section
Regional Offices Section

SERIES ID 0036-710 
TITLE Environmental Records 
DESCRIPTION Records related to general environmental issues faced by each region: agency information, pipelines, sewage plants, barge facilities, flood control, correspondence, notes, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0051-710 
TITLE Private Land Records 
DESCRIPTION Records related to professional services provided by the department to landowners for wildlife habitat improvement on their land: community angling program, recreation access program, etc. 
RETENTION 010 cldr yrs 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-004
Department of Wildlife and Parks
Parks and Public Lands Section
Parks Operation Section

SERIES ID 0062-710 
TITLE Concessionary Leases 
DESCRIPTION Documents related to the leasing of real estate and equipment on state parks: letters, agreements, contracts, audit summaries, itemized cash sales, etc. 
RETENTION See Comments 
COMMENTS Retain until superseded or inactive plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0066-710 
TITLE Maintenance Districts Weekly Activity Reports 
DESCRIPTION Internal documents used to compile statistics on agency activities: traffic reports, activity logs, etc. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0067-710 
TITLE Motor Vehicle Reports 
DESCRIPTION Records related to the motor vehicle traffic in each state park. 
RETENTION See Comments 
COMMENTS Retain until data has been summarized, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0069-710 
TITLE Receipts Records - Cash 
DESCRIPTION Records of cash received by the agency: receipt slips, receipt books, receipt ledgers, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0070-710 
TITLE State Park Index Cards 
DESCRIPTION Abstracted information concerning state park leases: name, address, date and term of lease, date and amount, etc. 
RETENTION See Comments 
COMMENTS Retain until lease expires, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0071-710 
TITLE State Park Leasing Records 
DESCRIPTION Records associated with the leasing of state park lots for individual exclusive use: letters, legal agreements, drawings, notes, contracts, etc. 
RETENTION See Comments 
COMMENTS Retain until superseded or inactive plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0072-710 
TITLE State Park Records - General Operation 
DESCRIPTION Records related to individual Kansas state park operations: water, sewage, electricity, advisory boards, historic areas, archaeological sites, capital improvements, accident and damage reports, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0073-710 
TITLE State Park Vehicle Violation Records 
DESCRIPTION Records related to vehicle violators in the state parks: copies of tickets, correspondence, state park parking permits, etc. 
RETENTION See Comments 
COMMENTS Retain until violator has paid fine plus 003 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-004
Department of Wildlife and Parks
Parks and Public Lands Section
Parks and Public Lands

SERIES ID 0074-710 
TITLE Subject Files - General 
DESCRIPTION Records covering a wide range of parks and public land issues: beer sales, marina development, state plan maintenance, religion services, 30-day concession agreements, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-004
Department of Wildlife and Parks
Parks and Public Lands Section
Public Land Management Section

SERIES ID 0061-710 
TITLE Administrative Files 
DESCRIPTION Records covering a wide variety of parks and public land issues: correspondence, farming practices, studies, reports, National Rivers Inventory, oil and gas royalties, transfer of property, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0064-710 
TITLE Land Leases 
DESCRIPTION Documents related to the leasing of real estate: oil and gas, agricultural, correspondence, concession, mineral, maps, drawings, notes, etc. 
RETENTION See Comments 
COMMENTS Retain until superseded or inactive plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0065-710 
TITLE Land Management Area Records 
DESCRIPTION Records covering a wide variety of land management issues: Cheyenne Bottoms, Barber County Public Domain Land, lake and park inspections, land development and management reports, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-004
Department of Wildlife and Parks
Parks and Public Lands Section
Regional Offices Section

SERIES ID 0063-710 
TITLE Federal Managed Land Records 
DESCRIPTION Records related to the general operation of federally managed lands in each region: lease material, contracts, correspondence, master review plans, trail plans, agreements, SFL reports, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0068-710 
TITLE Public Land Records 
DESCRIPTION Documents related to the management of all public lands in the state: inmate labor, water rights, monthly reservoir lake reports, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-005
Department of Wildlife and Parks
Law Enforcement Section
Law Enforcement

SERIES ID 0075-710 
TITLE Administrative Files 
DESCRIPTION Records covering a wide variety of law enforcement issues: minutes, correspondence, budget material, game protector guidelines, legal opinions, survey results, employee information, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedules entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0076-710 
TITLE Arrest Records 
DESCRIPTION Wildlife violations -- copy of citations issued to violators -- reports on Fish and Game law violations and notices to appear before the court. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-15 
K.A.R. NUMBER 53-2-083 

SERIES ID 0077-710 
TITLE Boating Accident Reports 
DESCRIPTION Individual reports concerning boating accidents on the states water impoundments: incident, case no., name and address, what lake, motor type, boat type, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(2)(11) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0078-710 
TITLE Citation Records (A.K.A. Arrest Records) 
DESCRIPTION Wildlife violations -- copy of citations issued to violators -- reports on Fish and Game law violations and notices to appear before the court. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0079-710 
TITLE Conviction and Payment of Fine Records 
DESCRIPTION Logged record of individual violators of game laws and regulations: name, arrest date, offense charge, amount of fine, case brought to court, conviction, etc. 
RETENTION See Comments 
COMMENTS Retain until ledger is complete plus 5 cldr years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0082-710 
TITLE Daily and Weekly Activity Reports 
DESCRIPTION Activity reports submitted by law enforcement officers: incident, time, date, law enforcement officer name, etc. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0083-710 
TITLE Employee Personnel Files 
DESCRIPTION Documents associated with employment of specific personnel: employee evaluation forms, applications for employment, and other personnel materials. 
RETENTION See Comments 
COMMENTS Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0084-710 
TITLE Employee Training Records 
DESCRIPTION Variety of records covering law enforcement training: physical examinations, firing range scores, gun courses, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221)a)(4)(9) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0085-710 
TITLE Field Trial and Special Use Permits 
DESCRIPTION Temporary permits to sponsor hunting dog field trial events -- or to engage in non-regular wildlife activities. 
RETENTION 003 fisc yrs 
COMMENTS Retain two years after date of issuance, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0086-710 
TITLE General Investigative Files 
DESCRIPTION Records related to specific investigative cases: service awards, special investigative information, magistrate reports, physical encounters, game protector files, correspondence, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(5)(10) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0088-710 
TITLE Permits - General 
DESCRIPTION Received applications and issued permits for instructing and training individuals in certain hunting-related activities: field trials, release statements, applications, disabled permits, etc. 
RETENTION See Comments 
COMMENTS Retain for permits tenure plus 005 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0090-710 
TITLE Special Covert Investigation Files 
DESCRIPTION Records related to special covert fisheries and wildlife investigations: criminal reports, covert activities, physical encounters, etc. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(5)(10) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0091-710 
TITLE Subject Files - General 
DESCRIPTION Records relating to a wide range of law enforcement issues: correspondence, honor camps, guns, commercial fishing, scanners, radio information, uniform issuance listing, siren applications, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0092-710 
TITLE Subject Files - Lakes and Reservoirs 
DESCRIPTION Records covering a wide variety of state lake and federal reservoir law enforcement issues: correspondence, lake visitation, scuba diving, boating safety manuals, coast guard information, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0093-710 
TITLE Subject Files - Law Enforcement 
DESCRIPTION Records related to a wide variety of law enforcement issues: selective enforcement records, game check stations, hunter casualty reports, deputy training , correspondence, meeting minutes, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS Portions KSA 45-221(a)(2)(11) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-005
Department of Wildlife and Parks
Law Enforcement Section
Regional Offices Section

SERIES ID 0080-710 
TITLE Covert Investigative Files 
DESCRIPTION Records regarding special covert investigative operations conducted by the law enforcement division. 
RETENTION 010 cldr yrs 
COMMENTS Destroy duplicate copies when no longer useful. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(2)(5)(10) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0081-710 
TITLE Daily and Monthly Activity Reports 
DESCRIPTION Daily and monthly activity reports submitted by all law enforcement officers detailing incidents, unusual happenings, public contact and other related administrative activities. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0087-710 
TITLE Investigation Report Records 
DESCRIPTION Documents associated with individual investigative cases: complaint of violation, report of incident, ticket issued, etc. 
RETENTION See Comments 
COMMENTS Retain until case is closed plus 2 years, then transfer original copies to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(2)(11) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0089-710 
TITLE Permits - General 
DESCRIPTION Documents regarding the collection of and issuance of permits: disability, furbearing animals or coyote field trials, commercial dog trials, conditional wildlife permit, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife and Parks
Administrative Services Section
Administrative Services

SERIES ID 0094-710 
TITLE Accounts Payable Records 
DESCRIPTION Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc. 
RETENTION 003 fisc yrs 
COMMENTS See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0095-710 
TITLE Accounts Receivable Records 
DESCRIPTION Documents related to the collection of payments due the agency: copies of invoices, correspondence, DA forms 32, etc. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers - Receipts. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0098-710 
TITLE Annual Project Documents 
DESCRIPTION Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0099-710 
TITLE Audit Reports 
DESCRIPTION Results of audits conducted by the Legislative Division of Post-Audit and other state and/or federal auditing agencies. 
RETENTION 005 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0102-710 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. 
RETENTION 005 fisc yrs 
COMMENTS Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0103-710 
TITLE Building Contracts and Specifications 
DESCRIPTION Original contracts for state buildings for the agency. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0104-710 
TITLE Business Files - Miscellaneous 
DESCRIPTION Variety of financial and real estate documents. 
RETENTION See Comments 
COMMENTS Retain until superseded or inactive plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 
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