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Kansas Records Retention Schedules

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Agency Code: 652 (Kansas State Department of Education)

Page 3 of 3 showing 35 records of 235 total, starting on record 201
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Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
Vocational Education Administration

SERIES ID 0143-652 
TITLE State Agencies Files 
DESCRIPTION Correspondence and other documents involving the State Board of Nursing, the Dept. of Social and Rehabilitation Services, the Dept. of Human Resources, and other agencies. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0146-652 
TITLE State Board of Education Goals and Objectives 
DESCRIPTION Copies of goals and objectives established by State Board of Education with progress reports of the Vocational Education Section and other related materials. 
RETENTION See Comments 
COMMENTS Retain until noncurrent, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0147-652 
TITLE State Car Requests 
DESCRIPTION Copies of reservation requests for state vehicles submitted by staff members of the Vocational Education Section. 
RETENTION See Comments 
COMMENTS Retain for current year, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0149-652 
TITLE State Plan - U.S. Department of Education 
DESCRIPTION Copies of applications for federal funding for vocational education prepared by the State Department of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0159-652 
TITLE Teacher Education Contracts 
DESCRIPTION Contracts with state universities to provide federally-funded in-service training for vocational-technical school teachers. 
RETENTION See Comments 
COMMENTS Retain until noncurrent, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0163-652 
TITLE Travel Memoranda 
DESCRIPTION Copies of requests for authorization to travel at state expense submitted by staff members of the Vocational Education Section. 
RETENTION See Comments 
COMMENTS Retain for current year, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0167-652 
TITLE USD Tuition Appeals 
DESCRIPTION Documents concerning appeals submitted to the State Board of Education. by individual students related to their tuition for vocational education programs not offered by their own unified school districts. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0170-652 
TITLE Vocational Education Conference Files 
DESCRIPTION Documents related to annual vocational education conferences held by the State Dept. of Education for teachers and administrators of local educational agencies. 
RETENTION See Comments 
COMMENTS Retain until noncurrent, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0171-652 
TITLE Vocational Education Data System - U.S. Department of Education 
DESCRIPTION Copies of annual reports regarding use of federal funds submitted to the U.S. Dept. of Education by the State Department of Education. 
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0174-652 
TITLE Vocational Education Program Listings 
DESCRIPTION Annual lists of vocational education programs offered by local education agencies. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0175-652 
TITLE Vocational Education Project Forms 
DESCRIPTION  
RETENTION 006 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0183-652 
TITLE Vouchers - Travel 
DESCRIPTION Copies of certifications by staff members of the Vocational Education Section that specified expenditures of state funds for travel were correct and valid. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

SERIES ID 0185-652 
TITLE Work Study Program Files 
DESCRIPTION Documents related to federally-funded part-time employment provided for students in vocational education programs of local education agencies. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-01-29 
K.A.R. NUMBER 53-2-069 

Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Educational Assistance Section

SERIES ID 0197-652 
TITLE Board Goal Reports 
DESCRIPTION Copies of documents containing annual goals adopted by the State Board of Education and quarterly reports of progress made in achieving those goals by the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives - duplicate and quarterly reports may be destroyed and related computer disks erased when no longer useful. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0205-652 
TITLE Correspondence - Routine 
DESCRIPTION Letters received and copies of letters sent by the Educational Assistance Section staff. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0211-652 
TITLE Employee Personnel Records - Office Copies 
DESCRIPTION Copies of leave applications, evaluations, performance standards, and other documents related to staff members of the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. Destroy duplicate copies of documents held by personnel services sect. when no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0221-652 
TITLE Inventory Lists 
DESCRIPTION Printout copies of lists of capital outlay equipment owned by the State Department of Education for use by the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0227-652 
TITLE Memos - Commissioner and Assistant Commissioner 
DESCRIPTION Memoranda conveying information, directives, or requests to the staff of the State Department of Education, to the Division of Education Services, or to the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0234-652 
TITLE Publications 
DESCRIPTION Newsletters, occasional papers, curriculum guides, and other published material produced and distributed by the Educational Assistance Section. 
RETENTION See Comments 
COMMENTS Retain l copy of each publication 3 years and until superseded, and then transfer to archives, where unwanted material will be purged - destroy other copies when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0235-652 
TITLE Purchasing Records 
DESCRIPTION Copies of documents used in requesting authorization for purchases of supplies, equipment, and services by the Educational Assistance Section. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0248-652 
TITLE Travel Request and Authorization Records 
DESCRIPTION Copies of documents requesting authorization from the State Board of Education for out-of-state travel by staff members of the Educational Assistance Section. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers - Travel and Vehicle Operation Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0253-652 
TITLE Vouchers - Travel 
DESCRIPTION Copies of documents certifying the validity of travel expenditures and claims for reimbursement by personnel of the Educational Assistance Section. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Special Education Admin Section

SERIES ID 0204-652 
TITLE Cooperative and Interlocal Agreements 
DESCRIPTION Copies of agreements among school districts regarding cooperative administration of special education programs. 
RETENTION See Comments 
COMMENTS Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0210-652 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of leave applications, performance expectations, performance evaluations, and other documents related to personnel of the section. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0216-652 
TITLE Federal Plans 
DESCRIPTION Copies of assurance documents regarding compliance with special education regulations submitted annually to the federal government by the department and approved by the State Board of Education. 
RETENTION See Comments 
COMMENTS Retain 1 copy of each permanently and transfer 1 copy of each to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0220-652 
TITLE Hearing Officer Reports 
DESCRIPTION Reports prepared by hearing officers designated to conduct state-level due process hearings for complaints by parents of special education students which could not be resolved at the local level. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0223-652 
TITLE Issue Papers 
DESCRIPTION Documents prepared to promote consideration of budget and programmatic issues related to special education. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0226-652 
TITLE Memoranda of Understanding or Agreement - Interagency 
DESCRIPTION Formalized agreements between and among agencies regarding inter-agency special education commitments. 
RETENTION See Comments 
COMMENTS Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0231-652 
TITLE Program Guidelines 
DESCRIPTION Printed guidelines for programs involving learning disabilities, behavior disorders, and other special education matters prepared by the department and distributed statewide for program use. 
RETENTION See Comments 
COMMENTS Retain 1 copy of each permanently and transfer 1 copy of each to the archives; retain other copies until revised, then discard. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0240-652 
TITLE Special Education Advisory Council Files 
DESCRIPTION Minutes, budgets, reimbursements, and other documents related to a council appointed by the State Board of Education to advise the board on special education issues. 
RETENTION 003 cldr yrs 
COMMENTS Will require purging by archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0242-652 
TITLE State Plans 
DESCRIPTION Planning, regulatory, and programmatic documents related to the statewide special education program prepared and updated annually by the department and approved by the State Board of Education. 
RETENTION See Comments 
COMMENTS Retain 1 copy permanently and transfer 1 copy to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0243-652 
TITLE Task Force and Committee Files 
DESCRIPTION Minutes, reports, and other documents related to various task forces and committees dealing with special education initiatives. 
RETENTION See Comments 
COMMENTS Retain selected final products permanently in office - retain remainder of materials for 5 years, then transfer to archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Technical Education

SERIES ID 0251-652 
TITLE Vocational Education Performance Reports 
DESCRIPTION Reports filed with the Kansas State Board of Education by Local Education Agencies as required to monitor the performance of vocational education institutions to ensure compliance and quality. 
RETENTION See Comments 
COMMENTS Retain until report is no longer current, plus 1 calendar year then transfer 1 copy to the archives, destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14 
K.A.R. NUMBER 53-2-095 

SERIES ID 0252-652 
TITLE Vocational Education State Plans 
DESCRIPTION Statewide vocational educational plans submitted by the Kansas State Board of Education to the federal Department of Education to support requests for federal funds. 
RETENTION See Comments 
COMMENTS Retain until superseded, then transfer one copy of each plan to the archives, destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14 
K.A.R. NUMBER 53-2-095 

Agency Number: 652-104
Kansas State Department of Education
Community Colleges and Community Education

SERIES ID 0254-652 
TITLE State Educational Excellence Grant Files 
DESCRIPTION Variety of documents dealing with applications for state education excellence grants and the implementation of those grants funded. 
RETENTION See Comments 
COMMENTS Retain 1 year after the end of the grant period, then transfer to the archives for purging. Supersedes general schedule retention requirements for "Grant Files." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 
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