Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-108 (Local Government Records. County Public Works)

Page 1 of 1 showing 54 records of 54 total, starting on record 1



Agency Number: 000-108
Local Government Records
County Public Works

SERIES ID 0001-108 
TITLE Annexation Records 
DESCRIPTION Contains copies of petition for annexation showing date, names, and addresses of subscribers, and description of land to be annexed including a plat. Contains a copy of the commissioners' resolution assigning date and time for a hearing; report of the county engineer, or other designated county officer, about the accuracy of the petition description; report from the municipality into which the land is to be annexed regarding the potential effect on current services (e.g., police, fire, water, sewer); and a resolution of the commissioners granting or denying the petition. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0002-108 
TITLE Annual Reports 
DESCRIPTION Contains annual report to county commissioners concerning conditions of roads, bridges, culverts, ditches, water and sewer lines including amount needed to maintain each over the coming year and cost estimates for new construction. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0004-108 
TITLE Bridge Inspection Records 
DESCRIPTION Contains a record of engineers' annual inspection of bridges showing name, description, river or stream, condition of floor joints, beam spans, and substructure, stature of bridge, and miscellaneous remarks. 
RETENTION Life of Structure 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0003-108 
TITLE Bridge and Culvert Files 
DESCRIPTION Contains original documents relating to the construction and repair of bridges and culverts, including surveyor's data with sketches and blueprints of substructure and superstructure, surveyor's specifications for materials and types of construction, estimates of cost, notices to bidders, bids, and resolutions for commissioners letting contracts, location including section, township, range, road, streams. Also may include original landowner, description of structure, and condition. 
RETENTION Life of Structure 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0005-108 
TITLE Building Inspections Documents 
DESCRIPTION Containing owner, location of property, plan and building permit numbers, date issued, location of structure, and type of construction. Includes date, remarks, and inspector's signature for excavation, footing, foundation, and final approval inspections. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0006-108 
TITLE Building Master Record 
DESCRIPTION Record of each commercial, non-residential structure detailing a history of permits issued for construction or alteration, certificates of occupancy, inspections carried out and violations. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0007-108 
TITLE Building Permit Records 
DESCRIPTION Includes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. May also be maintained in other offices. 
RETENTION See Comments 
COMMENTS Retain Applications and Registers permanently. Retain Information Cards, Monthly Reports, Building Permit Lists 3 calendar years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0008-108 
TITLE Building Permits - Copies 
DESCRIPTION Copies of the original Building Permit. Shows name and address of owner, location of property, proposed construction, and date issued. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0009-108 
TITLE Building Plans 
DESCRIPTION Includes blueprints for structures for which a building permit has been issued, including data on plotting and electrical, heating, and plumbing systems. 
RETENTION See Comments 
COMMENTS Retain until final inspection is passed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0011-108 
TITLE Comprehensive Plans 
DESCRIPTION Master development plans including information on land use, economic development, population, housing needs, utilities and services. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0236-000 
TITLE Disposal Authorization Forms 
DESCRIPTION Documents relating to requests submitted by individuals and firms seeking authorization to dispose of solid waste in a landfill. 
RETENTION 10 cldr years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

SERIES ID 0012-108 
TITLE Ditch Records 
DESCRIPTION Contains original documents relative to the establishment of drainage ditches, including petitions, orders of hearings by commissioners, orders to view and survey, viewers' and surveyors' reports, notices to bidders, bids, contracts, grades and elevations, plats of ditch, completed survey, order for assessment, etc. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0013-108 
TITLE Easements 
DESCRIPTION Copies of legal instruments filed with the Register of Deeds allowing right-of-way to make limited use of private property. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Register of Deed's copy is the official record copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0014-108 
TITLE Electrical Permit Records 
DESCRIPTION Includes name and address of owner and contractor, location of dwelling, type of fusing system, number of outlets and fixtures to be installed, and date permit issued. 
RETENTION See Comments 
COMMENTS Retain copies 1 calendar year, then destroy. Retain Permit Register permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0015-108 
TITLE Fecal Coliform Counts 
DESCRIPTION Daily and/or monthly logs, sheets, and summaries of fecal coliform presence in water. 
RETENTION 005 cldr yrs 
COMMENTS EPA requirement. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0016-108 
TITLE Field Notes 
DESCRIPTION A record survey and measurement data from which plats and road, ditch, bridge, and culvert plans are compiled, showing date of survey, measurements, and surveyor. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0017-108 
TITLE Flood Control and Watershed Records 
DESCRIPTION Various documents concerning flood plains and watersheds. May include flood hazard boundary maps, documents concerning federal flood insurance, flood damage, rainfall statistics and information pertaining to watershed districts. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0018-108 
TITLE Grant Files 
DESCRIPTION Correspondence, memos, research notes and supporting materials pertaining to state and federal grant projects. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after completion, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0019-108 
TITLE Haulers' Tickets 
DESCRIPTION Contains a record of delivery including salt, gasoline, asphalt, and septic tank hauler records, showing date of delivery, name and address of supplier, amount and type of materials delivered, and by whom. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0020-108 
TITLE House Number Register 
DESCRIPTION Lists the assignment of addresses to particular houses. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0021-108 
TITLE Incinerator Records 
DESCRIPTION Various record series pertaining to maintenance, fuel consumption, emissions and other daily operations. 
RETENTION See Comments 
COMMENTS Retain Daily Sheets and Monthly Sheets 5 calendar years, then destroy. Retain Fuel Consumption Reports permanently. Retain Monthly Ash Hauling Records permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0022-108 
TITLE KDOT Agreements 
DESCRIPTION Includes formal memoranda of understanding between the county and the State Department of Transportation. May also contain petitions for construction or improvement of a road, description of proposed work (such as widening, paving, or repairing), and copies of commissioners' resolutions letting contracts for the work. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0023-108 
TITLE Landfill Reports 
DESCRIPTION Regular reports on truck contents deposited at landfills. May include date, time, vehicle, contents and load size. 
RETENTION See Comments 
COMMENTS Retain Daily Sheets (if summarized in a monthly report) 3 calendar years, then destroy. Retain Monthly Sheets permanently. Retain Copies of Dump Tickets 3 calendar years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0024-108 
TITLE Landfill Site Records 
DESCRIPTION Applications for annual permit and inspection reports showing name and location of landfill or other open dumping area, name and addresses of owner and operators, and violations found, and recommendations for correction or improvement. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0025-108 
TITLE Maps and Blueprints 
DESCRIPTION Various maps and blueprints which might include information on zoning, soil, land use, utilities, water supplies, road and bridge construction and repair, water mains, sewer lines, sewer line connections, fire hydrants, sewer district boundaries, valve locations, and bench marks, etc. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0046-108 
TITLE Meter Books 
DESCRIPTION See Water/Sewer Customer Billing Sheets and Ledgers 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0026-108 
TITLE Photographs 
DESCRIPTION Ariel and other. Includes streams, roads, lakes, bridges, railroads, drainage systems, wooded areas, culverts, ditches, cities, buildings, etc. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0027-108 
TITLE Plat Books - Roads 
DESCRIPTION Contains profile drawings, plats, and sketches of the construction and improvement of road in the county showing for each: name, boundary lines, owners of property which runs on or is adjacent to each road, type of road, and date established. 
RETENTION See Comments 
COMMENTS Retain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0028-108 
TITLE Plat Books - Surveys 
DESCRIPTION Contains plats of tract surveys showing number and date of survey, township, boundary lines of tract area, boundary landmark designated, description of tract, owner, surveyors, and surveyor's fee. 
RETENTION See Comments 
COMMENTS Retain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0029-108 
TITLE Plat Books - Zoning 
DESCRIPTION Detailed maps listing zoning regions for unincorporated lands which have existing zoning plans. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0031-108 
TITLE Project Working files 
DESCRIPTION Working papers used by staff assigned to a specific project including research notes, related correspondence, preliminary drafts, and final project report. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0030-108 
TITLE Project/Improvement Reports 
DESCRIPTION Technical project reports on such subjects as land use, housing market, mobile homes, analysis of governmental services, open space, taxes, residential development, paring and traffic, water supply, population, transportation, sanitary improvements, inspection reports, estimates of costs, notices of assessments, proposed improvements showing date, nature, number and location of improvement, petitioners, etc. May also include blueprints. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0031-108 
TITLE Public Improvement Files 
DESCRIPTION See Project/Improvement Records. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0032-108 
TITLE Pumping Station Records 
DESCRIPTION Plans, reports, and blueprints pertaining to the construction, history and background of pumping facilities. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0033-108 
TITLE Right-of-Way Acquisition and Condemnation Records 
DESCRIPTION Applications for permits to open pavement, to perform work on county roads without opening pavement, to install utility poles, transmission lines or to install driveways showing for each; names and addresses of applicant, builder, or contractor; description and location of proposed work; dates work is to commence and be completed; and date permit issued. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0034-108 
TITLE Road Dedication and Name Change Records 
DESCRIPTION Information on road dedications, name changes, easements, etc. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0035-108 
TITLE Road Files 
DESCRIPTION Record of proceedings before the county commissioners regarding the establishment, improvement, or vacation of public roads showing name, date petition filed, petitioners, a record of hearings on the petition, orders to view the proposed route and the reports of the viewers, orders to the county engineer to survey the proposed route, engineer's report with survey data on proposed improvements, a record of lands to be appropriated for the improvement showing owner, acres owned, and quantity of land to be appropriated, and resolutions granting or rejecting the petition. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0036-108 
TITLE Sewer Connection Permits 
DESCRIPTION Record of permits to install sanitary sewers, sewer connections, water meters, and connections to water mains showing date of issue, permit number, name and address of property owner, person making the connection, addition, lot and sewer district numbers, amount of fee, length and size of connection, location of connection, person laying drain, dates completed and inspected, and diagram of installation. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after final approval, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0037-108 
TITLE Sewer Licenses 
DESCRIPTION Copies of licenses issued to sewer tappers showing date of issuance and name and address of licensee. 
RETENTION See Comments 
COMMENTS Retain until expiration, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0039-108 
TITLE Sewer/Water Line Files 
DESCRIPTION Records of the establishment of sewers and water lines including correspondence with contractors, bidders, and engineers, tap drawings, blueprints, EPA correspondence and assessments. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0038-108 
TITLE Sewer/Water Line Inspection Records 
DESCRIPTION Inspection reports to sanitary engineers for sewers, water lines and hydrants showing dates of report and inspection, number and location of improvement, addition, property owner, inspector, plus permit number and findings. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0040-108 
TITLE Subdivision Records 
DESCRIPTION Record plat copies, subdivider's agreements, correspondence, design calculations, plan and plat review comments, original drawings and final plans. 
RETENTION See Comments 
COMMENTS Retain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0041-108 
TITLE Surveys 
DESCRIPTION Record of all surveys made by the county engineer, or other designated officer, showing type of survey, date, location, property owners, surveyor and plat. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0042-108 
TITLE Tap Records 
DESCRIPTION Record of taps made into the water and sewer lines showing name and address of property owner, description and location of land and tap, and date made. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0043-108 
TITLE Toxic Waste Disposal Records 
DESCRIPTION Records of hazardous and/or toxic wastes burned in incinerator or buried in land fills. 
RETENTION Permanent 
COMMENTS Includes Industrial Waste Disposal Records. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0044-108 
TITLE Violations Documents 
DESCRIPTION Copies of violation, notices and other correspondence. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after compliance, then archive. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0010-108 
TITLE Water Chemical Level Analysis 
DESCRIPTION Daily and/or monthly logs, sheets, and summaries of chemical presence in water. 
RETENTION 010 cldr yrs 
COMMENTS EPA requirement. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0047-108 
TITLE Water Flow Reports 
DESCRIPTION Record of water flow tests from water treatment plants. Includes date, test results, action taken, if any. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0048-108 
TITLE Water Level Benchmark Records 
DESCRIPTION Records of the location and description of bench marks from which levels for water and sewer lines are determined showing township, sewer district number and bench mark number. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0046-108 
TITLE Water/Sewer Customer Billing Sheets and Ledgers 
DESCRIPTION Includes name and address of property owner, account number, current and previous reading, date and amount due, amount delinquent, discount, total due, and paid. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0045-108 
TITLE Water/Sewer Customer Service Orders 
DESCRIPTION Includes name and address, account number, instructions concerning repair, meter reading at time of repair, date of repair, and notes. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0049-108 
TITLE Zoning Appeals and Zoning Applications and Petitions 
DESCRIPTION Considered as subseries of Zoning Case Files. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0049-108 
TITLE Zoning Case Files 
DESCRIPTION Contains petitions to consider a zoning plan for an unincorporated area of the county, showing date and names and address to subscribers, a resolution assigning a date and time for a public hearing, a copy of the proposed zoning plan, minutes of the public hearing and a resolution certifying the plan to the county commissioners. Includes a zoning plat of the area, correspondence, and a resolution of the county commissioners either rejecting or accepting the plan. May also include a referendum petition and a resolution certifying the question for inclusion in the next election as well as appeals and final decision. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0050-108 
TITLE Zoning Regulations 
DESCRIPTION Contains county commissioners' zoning regulations for each district concerning permitted and conditional use, and development standards. Includes zoning maps and regulations regarding right of, and procedure fro, appeal, interpretation of boundaries, the procedure for obtaining a variance and examples of permitted uses within each district. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

New Search