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Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-109 (Local Government Records. County Treasurer)

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Agency Number: 000-109
Local Government Records
County Treasurer

SERIES ID 0001-109 
TITLE Abstract of Personal Property Tax Warrants 
DESCRIPTION See Abstracts of Taxes. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0001-109 
TITLE Abstracts of Taxes 
DESCRIPTION Abstracts of real and personal taxes for the county showing each taxing district, tax rate, real and personal property valuation, total valuation, allocations for various funds, total local levy and grand total levy. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0002-109 
TITLE Ad Valorem Tax Reduction Report 
DESCRIPTION Lists firm name, business address, assessed value, amount of tax, penalty, total date due, delinquent date, date paid, bill number. 
RETENTION 005 fisc yrs 
COMMENTS Also called Merchants Ad Valorem Tax Ledger. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0003-109 
TITLE Added Tax Orders - Personal Property and Real Estate 
DESCRIPTION Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals, or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0004-109 
TITLE Advance Tax Receipts Copies 
DESCRIPTION Contains number, date issued, account number, general personal property amounts, listed values or bushels of grain, tax rates, and advance payment amounts. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0026-109 
TITLE Amount of Money in Each Treasury Fund 
DESCRIPTION See Monthly Reports. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0005-109 
TITLE Assessment Appeals 
DESCRIPTION Appeals by property owners on assessed taxes. Contains appeal form notice of Board meeting and final decision, correspondence and legal documents if appeals in court. 
RETENTION See Comments 
COMMENTS Retain 5 fiscal years after settlement, then destroy. Also called Tax Protests. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0003-109 
TITLE Assessment Increases for Real Estate 
DESCRIPTION See Added Tax Orders. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0007-109 
TITLE Assessment Rolls - Banks, Corporations, Insurance Companies, Utilities 
DESCRIPTION Assessment rolls of the banks, corporations, insurance companies and utilities sometime separately records from the general assessment rolls, showing name, rate, and amount of dividends in past five years, number of shares of stock sold, salaries paid officers and employees, detailed statement of resources and liabilities, value of all shares, description and value of real estate owned, list moneys and credit. Also may be found in County Appraiser's or Clerk's Office. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0006-109 
TITLE Assessment Rolls Real and Personal Property 
DESCRIPTION Rolls of taxes charged showing to whom assessed, description of property, taxable valuation and amount of tax. Arranged by township and/or city. Often found in County Appraiser's Office. The Treasurer's Tax Collection Register is a near duplicate of the Assessment Rolls. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0008-109 
TITLE Balance Register 
DESCRIPTION Contains treasurer's daily statement of transactions to auditor showing cash balance at beginning of day, receipts and disbursements during the day, and balance at the end of the day. 
RETENTION See Comments 
COMMENTS Retain until audited, then destroy. Also called Daily Cash Statements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0047-109 
TITLE Benefit Districts Documents 
DESCRIPTION See Tax Reports Special Assessments. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0009-109 
TITLE Bond and Coupon Register 
DESCRIPTION Register of Bonds issued and redeemed. Lists coupon number, amount, date of issuance, date of redemption, purpose of bond and to whom issued. 
RETENTION See Comments 
COMMENTS Retain 20 years after issue called, then archive. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0010-109 
TITLE Bonds and Coupons Due Reports - Copies 
DESCRIPTION Reports of bond issues and coupon due dates and amounts due. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-01-14 
K.A.R. NUMBER 53-2-114 

SERIES ID 0008-109 
TITLE Cash Posting Registers 
DESCRIPTION See Balance Register. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0011-109 
TITLE Check Registers 
DESCRIPTION Register showing check number, date issued, to whom issued, amount and purpose of payment. Sometimes contains check stubs. 
RETENTION 003 fisc yrs 
COMMENTS See also General Schedule - Banking Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0012-109 
TITLE Claims Vouchers 
DESCRIPTION Copies of documents used to order and pay for goods. Lists voucher number, amount, payee, items purchased. 
RETENTION 003 fisc yrs 
COMMENTS See also General Schedule - Vouchers and Requisitions - Purchase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0037-109 
TITLE Compromise Orders 
DESCRIPTION See Settlements. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0013-109 
TITLE County Clerk's Financial Reports 
DESCRIPTION Reports detailing financial activity occurring in the County Clerk's office. Usually submitted monthly. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0008-109 
TITLE Daily Balances/Statements (Printouts, Registers/Journals) 
DESCRIPTION See Balance Register. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0014-109 
TITLE Delinquent Personal Property Abstract Book 
DESCRIPTION Contains numbers of personal property delinquencies and total amount due by taxation district. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0015-109 
TITLE Delinquent Personal Property Ledgers 
DESCRIPTION Contains lists of persons owing delinquent personal property taxes showing for each: years, name and address of property owner, tax and penalties, total due and date paid. Also indicates whether referred to prosecuting attorney and, if so, date lien executed against any real property of the taxpayer and date released. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0016-109 
TITLE Delinquent Personal Property Tax Receipts 
DESCRIPTION Duplicates of receipts issued for payment of delinquent personal property taxes. Contains receipt number, date issued, name of taxpayer, amount, year of assessment, personal property valuation, taxes assessed, interest, penalty and total amount of payments. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0019-109 
TITLE Delinquent Personal Property and Real Estate Reports 
DESCRIPTION Annual reports of delinquent real estate and personal property taxes. Lists name of taxpayer, location and description of property, assessed valuation, amount of tax, interest, penalty and total payments due. Also may detail how collected Delinquent Taxes were distributed. 
RETENTION 005 fisc yrs 
COMMENTS Also called Distribution Tax Sale Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0018-109 
TITLE Delinquent Real Estate Tax Receipts 
DESCRIPTION Duplicates of receipts issued for payment of delinquent real property taxes. Contains receipt number, date issued, name of taxpayer, amount, year of assessment, real property valuation, taxes assessed, interest, penalty and total amount of payments. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0017-109 
TITLE Delinquent Real Property Ledgers 
DESCRIPTION Contains list of delinquent taxes assess against real property within the county showing property owner, range, township, and section, acreage, parcel number, delinquent tax, penalty, total due and date paid. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0020-109 
TITLE Delinquent Tax Sale Record Books/Registers 
DESCRIPTION Abstracted from Delinquent Receipts and used to create Delinquent Reports. Lists name of taxpayer, location and description of property, assessed valuation, amount to tax, interest, penalty and total payments due. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0021-109 
TITLE Fee Books 
DESCRIPTION Contains a record of fees paid into county treasury showing date, by whom paid, settlements, penalties and total paid. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0048-109 
TITLE Foreclosure/Forfeitures 
DESCRIPTION See Tax Sales. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0022-109 
TITLE Gas/Oil Permits 
DESCRIPTION Contains detailed data on production of oil or gas on leased lands showing names and addresses of lessor and lessee, location, and acreage leased; for oil wells includes monthly production in barrels, grade and market price and for gas includes monthly production in cubic feet and average market price. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0023-109 
TITLE General Ledger 
DESCRIPTION Contains ledger accounts of disbursements from county funds showing name of fund, amounts and date appropriated and debited, total disbursements overdrafts and credit balance remaining in each fund. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0024-109 
TITLE Homestead and Food Sales Tax Refunds Documents 
DESCRIPTION Documents related to individuals seeking property tax rebates from the Department of Revenue. 
RETENTION 004 tax years 
COMMENTS A tax year equates to equate to a period of three years from the last day of the calendar year of the individual. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0025-109 
TITLE Inheritance Tax Records 
DESCRIPTION Contains reports from the probate court on the appraisal of estate assets showing decedent, dates of death and appraisal, appraised value of real and personal property, total value of property, cost of appraisal and case number. May also include copies of court orders to determine tax without the auditor's appraisal, showing decedent, case number, value of estate, amount of exemption and tax and by whom tax should be paid. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0048-109 
TITLE Land Sales 
DESCRIPTION See Tax Sale Records and/or Redemptions. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0026-109 
TITLE Monthly Reports 
DESCRIPTION Contains copies of monthly financial statements to the county commissioners for receipts, shows amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each and the balance of money in the treasury and depository. 
RETENTION See Comments 
COMMENTS Retain until audited, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0027-109 
TITLE Mortgage Registration Records 
DESCRIPTION Contains date of deed, taxing district, grantor, grantee, volume and page number of plat book, parcel number, lot number, total value for taxation, and transfer fee paid. 
RETENTION 005 fisc yrs 
COMMENTS Also called Transfer Records and/or Estate Tax Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0028-109 
TITLE Motor Vehicle License Tag Registers/Lists 
DESCRIPTION Register of License Tags issued. Lists tag number, owner, make and model of automobile and taxes paid. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0029-109 
TITLE Motor Vehicle Records 
DESCRIPTION Includes: Property Tax Refund Applications, Registration and Property Tax Receipts, Sales Tax and Compensating Use Tax Reports, Tag and Decal Listing Sheet, Tax Refunds, and Copies of Title Applications. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0003-109 
TITLE Notices of Changes in Classification/Valuation 
DESCRIPTION See Added Tax Orders - Personal Property and Real Estate. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0030-109 
TITLE Oaths and Officer Bonds 
DESCRIPTION Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation. 
RETENTION See Comments 
COMMENTS Retain 5 years after termination, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0031-109 
TITLE Personal Property Returns 
DESCRIPTION Arranged chronological, therein by file number. Contains personal property returns of individuals and corporations showing year of return, name and address of taxpayer, an itemized list of tangible property and itemized list of intangible property and total tax due. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0045-109 
TITLE Personal Property Tax Receipts Copies and Stubs 
DESCRIPTION See Tax Receipts Paid. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0053-109 
TITLE Public moneys investment records 
DESCRIPTION Records of public moneys not immediately required for the purposes for which the moneys were collected or received and therefore invested by the county. Contains original safekeeping receipt or custodial agreement issued in the county's name showing amount, issuer or institution, date of purchase, maturity date, type of instrument and initial pledged securities; ongoing monthly statements verifying securitization; interest earned at maturity. 
RETENTION Close of investment + 003 fiscal years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-10-13 
K.A.R. NUMBER 53-2-169 

SERIES ID 0032-109 
TITLE Quarterly Reports 
DESCRIPTION Contains copies of quarterly financial statements to the county commissioners for receipts, shows amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each, and the balance of money in the treasure and depository. 
RETENTION See Comments 
COMMENTS Retain until audited, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0033-109 
TITLE Real Estate Ownership Lists and Indexes 
DESCRIPTION Report that lists number of houses, owners, acres, lots. Property assessments, personal property and total assessments. 
RETENTION Permanent 
COMMENTS Also called Real Reports. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0034-109 
TITLE Real Estate Redemption Certificates and Sale Books 
DESCRIPTION See Redemptions. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0033-109 
TITLE Real Estate Report 
DESCRIPTION See Real Estate Ownership Lists/Indexes. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0027-109 
TITLE Real Estate Sold and Transferred 
DESCRIPTION See Mortgage Registration Records. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0001-109 
TITLE Real Estate Tax Bill Register 
DESCRIPTION See Abstract of Taxes. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID  
TITLE Receipts - Various 
DESCRIPTION See General Schedule Receipts. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0034-109 
TITLE Redemptions 
DESCRIPTION Contains sale book and copies of redemption certificates issued by the auditor for delinquent tax sales showing delinquent owner, description and location of tract, to whom sold, years delinquent, delinquent tax and penalties, transfer and certificate fees, date of certificate and date filed. 
RETENTION 005 fisc yrs 
COMMENTS Also called Tax Sale Redemptions. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0046-109 
TITLE Refund and Abatement Records 
DESCRIPTION See Tax Refunds and/or Tax Abatements. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0035-109 
TITLE Revenue Sharing Federal Grants 
DESCRIPTION Documents relating to federal/local revenue sharing grants and programs. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0036-109 
TITLE Sales Tax Batch Sheets 
DESCRIPTION Completed forms used to transmit sales tax information for mass computer input. 
RETENTION 003 fisc yrs 
COMMENTS See General Schedule - Batch Transmittals. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0037-109 
TITLE Settlements 
DESCRIPTION Contains general fund settlements with subdivisions showing for each: balance on hand at beginning of the year, statement of receipts from all sources, expenditures from each fund, debit or credit balance of each fund and total debit or credit balance remaining at time of settlement. 
RETENTION 010 fisc yrs 
COMMENTS Includes: Estates, Special Assessments, Township, Corporation and Village, Delinquent Tax, Personal Tax, Classified Tax, Real Estate Tax. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0038-109 
TITLE Sheriff's Reports 
DESCRIPTION Reports detailing financial activity occurring in the County Sheriff's office. Usually submitted quarterly. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0039-109 
TITLE Tax Abatements/Exemptions Personal Property 
DESCRIPTION Shows name and address of owner, description and value of property exempted and narrative justification for exemption. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0040-109 
TITLE Tax Abatements/Exemptions Real Property 
DESCRIPTION Contains record of land and buildings exempt from taxation (burying grounds, public schoolhouses, public worships, public charity, home for the aged and other public buildings) showing date exempted, parcel number, valuation, description and location of tract. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0041-109 
TITLE Tax Collection Register 
DESCRIPTION Record of tax collections showing receipt number, name of townships, school district number, name of taxpayer, description of property, taxable valuation, amount of tax for each purpose, period and amount of delinquency, fees, penalties and refunds. A near duplicate of Assessment Rolls kept by the County Appraiser. 
RETENTION Permanent 
COMMENTS Also called Tax Rolls. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0042-109 
TITLE Tax Distribution Register 
DESCRIPTION Provides detailed listing of the distribution of tax funds. Lists revenue source and offices/areas of allocation for monies from each source. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0043-109 
TITLE Tax Distribution Worksheet 
DESCRIPTION Working documents used in the compilation of the Tax Distribution Register. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0048-109 
TITLE Tax Foreclosure Sales 
DESCRIPTION See Tax Sales. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0044-109 
TITLE Tax Levy Rate Sheets/Cards 
DESCRIPTION Contains a record of tax levies for political subdivisions within the county showing for year of levy, taxing district, estimated, requirements for the coming year and tax to be levied. 
RETENTION Permanent 
COMMENTS Also called Dead Levy Boards. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0041-109 
TITLE Tax Payment Lists 
DESCRIPTION See Tax Collection Register. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0005-109 
TITLE Tax Protests 
DESCRIPTION See Assessment Appeals. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0045-109 
TITLE Tax Receipts Paid 
DESCRIPTION Copy of tax bills or notices with payment showing date, taxpayer's name and address and total tax due. 
RETENTION 003 fisc yrs 
COMMENTS Includes Oil and Gas Tax Receipts. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0046-109 
TITLE Tax Refunds 
DESCRIPTION Documents pertaining to annual tax refunds. May include refund notices, canceled checks, refund ledger, etc. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0047-109 
TITLE Tax Reports Special Assessments 
DESCRIPTION Contains lists of special assessments for ditches, bridges, sewers, sidewalks and streets showing taxing district, property owners, nature of improvement, lot and parcel number, acreage assessed, assessment and record of payment. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0041-109 
TITLE Tax Rolls (Individual, Corporate, Utility( 
DESCRIPTION See Tax Collection Register. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0048-109 
TITLE Tax Sale Records 
DESCRIPTION Contains record of sales of land and lots for delinquent taxes showing delinquent owner, description of tract or lot, date and amount of sale, to whom sold, delinquent tax, penalties and costs, and total amount due delinquent owner. 
RETENTION Permanent 
COMMENTS See also Redemptions. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0049-109 
TITLE Taxing Subdivision Lists and Code Numbers 
DESCRIPTION Listing of taxing districts/subdivisions and code numbers. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0029-109 
TITLE Vehicle Records 
DESCRIPTION See Motor Vehicle Records. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0051-109 
TITLE Warrant Registers 
DESCRIPTION Record of all warrants paid by Treasurer and charged to county. Includes number, amount, account charged, date issued, to whom issued and purpose of payment. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0050-109 
TITLE Warrants 
DESCRIPTION Canceled warrants showing date issued, number, amount, name of payee and purpose of payment. 
RETENTION See Comments 
COMMENTS Retain until audited, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

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