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Kansas Records Retention Schedules

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Agency Code: 082-004 (Office of the Attorney General. Victim Services Division)

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Agency Number: 082-004
Office of the Attorney General
Victim Services Division

SERIES ID 0073-082 
TITLE Audit Reports - Subgrantees 
DESCRIPTION Results of audits of recipients of grants, as required by the terms of the grants, relating to fiscal responsibility and expenditures. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0074-082 
TITLE Awards Given Files 
DESCRIPTION Awards given by the Attorney General and/or the Division and/or any unit in this Division in recognition of efforts on behalf of victims' and their rights, or school based resource or DARE officers. May include nominations, submissions, press releases, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Sufficient documentation of these activities should be found in "Press Releases" (0028-082) from Communications Office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0077-082 
TITLE Correspondence - Victims 
DESCRIPTION Incoming and outgoing correspondence with individual victims or victims advocacy organizations concerning legal issues, victims assistance, victims' rights, etc. 
RETENTION 5 fisc years 
COMMENTS Retain for 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0078-082 
TITLE Correspondence Log 
DESCRIPTION Form or database used to track incoming and outgoing correspondence. 
RETENTION 5 fisc years 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(11)(14)&(30) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0080-082 
TITLE County Domestic Violence Reports 
DESCRIPTION Reports, statistics, etc. submitted by county agencies concerning domestic violence. Used by Attorney General to compile Domestic Violence Report. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Final Domestic Violence Report should be in Attorney General's office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0079-082 
TITLE County Policies 
DESCRIPTION Formal policies created by each county and submitted to Division upon request. Maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful or superceded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0081-082 
TITLE Crime Victims Rights Conference Files 
DESCRIPTION Handbooks, financial records, local arrangements, schedules, or other documents for annual conference administered by the Division or Units of the Division, designed for persons in law enforcement, health care, crisis intervention, or other stakeholders. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0083-082 
TITLE External Training Materials - Manuals & Reports 
DESCRIPTION Handouts, handbooks, reports, and other training aids used to provide training to law enforcement, health professionals, social workers, victims advocates, & others about victims' rights issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful or superceded, then transfer one copy of each handout, handbook, report, etc. to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0084-082 
TITLE External Training Materials - Working Files 
DESCRIPTION Resource materials, notes, etc. used in developing External Training Materials - Manuals & Reports. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0085-082 
TITLE Grant Files - Victim's Assistance/Funded 
DESCRIPTION Variety of documents relating to applications for grants and other funding requests made of the Attorney General by other agencies. Includes documents relating to the administration and implementation of such funding.  
RETENTION See Comments 
COMMENTS Retain individual grant files for 5 years after the end of the grant period, then destroy. Retain overall grant program administration records until superseded by updated information, then contact the Archives for appraisal. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(3)(10)(11)(14)(20)(25)(30)(47) 
APPROVED 2016-07-20 
K.A.R. NUMBER 53-2-192 

SERIES ID 0086-082 
TITLE Grant Files - Victim's Assistance/Unfunded 
DESCRIPTION Applications and supporting documentation, submitted to the Attorney General by other agencies, relating to federal, state, and private grants which were not funded. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0159-082 
TITLE Rape Crisis and Domestic Violence Facility Annual Reports 
DESCRIPTION Copies of annual reports received from institutions operating rape crisis and/or domestic violence victim counseling or support programs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0098-082 
TITLE Subgrantee Training Materials 
DESCRIPTION Documents related to training provided to recipients of grants administered by Crime Victims' Rights Division, concerning how to evaluate their programs, submit reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0099-082 
TITLE Surveys and Questionnaires 
DESCRIPTION Various surveys, questionnaires, etc. conducted with government officials, private citizens, victims, and others relating to activities and concerns of the Division. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then contact archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0100-082 
TITLE Task Force Files 
DESCRIPTION Reports, minutes, and other documents relating to activities of special task forces. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

Agency Number: 082-004
Office of the Attorney General
Victim Services Division
Abuse, Neglect, and Exploitation Unit

SERIES ID 0199-082 
TITLE Case Files 
DESCRIPTION Documents relating to investigations into abuse, neglect, and exploitation of children or vulnerable adults. 
RETENTION See Comments 
COMMENTS Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained until case is closed plus 17 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-723 
APPROVED 2010-01-29 
K.A.R. NUMBER 53-2-162 

Agency Number: 082-004
Office of the Attorney General
Victim Services Division
Crime Victims Compensation Board

SERIES ID 0158-082 
TITLE Board Meeting Files 
DESCRIPTION Proceedings of the Crime Victims Compensation Board: includes agendas, minutes, and other documents. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(30) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0154-082 
TITLE Claim Files 
DESCRIPTION Records regarding claims by individuals for reparations for crimes committed against them: completed forms, correspondence, investigation reports, exhibits, affidavits, vouchers, invoices, etc. 
RETENTION 25 years 
COMMENTS Documents presented to the board for a claim in a packet or at a hearing are kept for 25 years, then destroyed. Documents not presented to the board may be destroyed when the appeal process is final. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(30); KSA 74-7308 
APPROVED 2012-07-26 
K.A.R. NUMBER 53-2-173 

Agency Number: 082-004
Office of the Attorney General
Victim Services Division
State Child Death Review Board

SERIES ID 0047-082 
TITLE Board Meeting Files 
DESCRIPTION Agendas, minutes, articles, statistics, notes, reports, etc. relating to meetings conducted by the board. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA 22a-243 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0042-082 
TITLE Case Files 
DESCRIPTION Documents relating to investigations into the death of every Kansas child to understand the causes of death and devise prevention recommendations. 
RETENTION See Comments 
COMMENTS Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently. 
DISPOSITION Permanent 
RESTRICTIONS KSA 22a-243 
APPROVED 2010-01-29 
K.A.R. NUMBER 53-2-162 

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