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Kansas Records Retention Schedules

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Agency Code: 264-001 (Department of Health and Environment. Administration)

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Agency Number: 264-001
Department of Health and Environment
Administration

SERIES ID 0535-264 
TITLE Rules and Regulations Adoption Process Files 
DESCRIPTION Economic impact statements, public hearing records, hearing officer reports and other documentation relating to revisions of administrative regulations as required by statute. 
RETENTION See Comments 
COMMENTS Retain until published plus 3 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-10-13 
K.A.R. NUMBER 53-2-103 

Agency Number: 264-001
Department of Health and Environment
Administration
Comptroller, Office of the

SERIES ID 0021-264 
TITLE Division of Environment Information Files 
DESCRIPTION Copies of various documents and notes related to the Division of the Environment finances - used for reference. 
RETENTION See Comments 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0028-264 
TITLE Federal Grant Programs Control and Reference Files 
DESCRIPTION Wide range of documents related to federal funded health and environment programs administered by KDHE: budgets, vouchers, reports, plans, correspondence, journals, ledgers, procedures, etc. 
RETENTION 015 fisc yrs 
COMMENTS Earlier records from this series have been transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0030-264 
TITLE Gas and Oil Purchase in Kansas - Monthly Reports of 
DESCRIPTION Reports submitted to KDHE by initial purchasers (wholesalers) of gas and oil for the purpose of tax assessments - includes name of purchaser, date, quantity purchased, and tax assessed and paid. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0071-264 
TITLE Women, Infants, and Children Program - Subject Files 
DESCRIPTION Reference materials regarding the federal WIC (food issues) program: publications, reports, correspondence, and various financial documents. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

Agency Number: 264-001
Department of Health and Environment
Administration
General Services

SERIES ID 0078-264 
TITLE Internal Program Evaluation 
DESCRIPTION Documents relating to the evaluations of various programs within the agency. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

Agency Number: 264-001
Department of Health and Environment
Administration
Legal Services

SERIES ID 0177-264 
TITLE Case Files 
DESCRIPTION Documents relating to case files including: correspondence, pleadings, transcripts, pictures, attorney work papers, complaints, etc. 
RETENTION 007 cldr years post closure 
COMMENTS Transfer significant cases as determined by the agency in consultation with the state archives staff to the archives. Destroy all others.  
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted per K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(10)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426. 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0180-264 
TITLE Desk Reference Files 
DESCRIPTION Convenience aggregations of legal reference materials. 
RETENTION Retain until no longer useful, or superseded 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0706-629 
TITLE Estate Recovery Case Files 
DESCRIPTION Correspondence, eligibility history, probate pleadings, family agreements, and related documents relating to legal action taken to recover assets from deceased medical assistance recipients' estates. 
RETENTION 005 cldr yrs post closure 
DISPOSITION Destroy 
RESTRICTIONS KSA 39-709b & 45-221(a)(1)(3)(14)(30) 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0176-264 
TITLE General Bureau Information Files 
DESCRIPTION Variety of documents dealing with information about specific bureaus in the department including: memoranda, letters, etc. 
RETENTION Until superseded or no longer useful 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0700-629 
TITLE Medical Subrogation Case Files 
DESCRIPTION Medical reports, police reports, accident inquiries, correspondence, and related documents relating to agency efforts to recover medical costs. 
RETENTION 005 cldr yrs post closure 
DISPOSITION Destroy 
RESTRICTIONS KSA 39-709b & 45-221(a)(1)(3)(14)(30) 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 264-001
Department of Health and Environment
Administration
Secretary's Office

SERIES ID 0186-264 
TITLE Federal/State Task Forces and Advocate Groups 
DESCRIPTION A variety of documents relating to the task forces on the state and federal level and the advocacy groups that have an impact on the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0188-264 
TITLE Health and Environment Case Files 
DESCRIPTION Reference copies of documents of case files. Contents include: information concerning cases, letters, attorney's notes, correspondence, etc. 
RETENTION Until Case is Closed 
COMMENTS Original Documents are held under 0177-264 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(10)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426. 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0190-264 
TITLE Proposed Kansas Administrative Rules and Regulations 
DESCRIPTION Documents relating to new and proposed amendments to existing regulations that govern the agency including: proposed regulations, notices, economic impact statements, hearing officer's report, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

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