Kansas Records Retention Schedules
Results of Query:
Agency Code: 579 (Revisor of Statutes. )
Page 1 of 1 showing 22 records of 22 total,
starting on record 1
Agency Number: 579-001
Revisor of Statutes
SERIES ID |
0001-579 |
TITLE |
Audit Reports |
DESCRIPTION |
Results of audits conducted by the Legislative Division of Post-Audit and other state and/or federal auditing agencies. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0002-579 |
TITLE |
Bill Editing Records |
DESCRIPTION |
Forms completed to record minor changes in the language of bills not reflecting the sense, meaning or effect of the statute. |
RETENTION |
See Comments |
COMMENTS |
Obsolete series, destroy immediately. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0003-579 |
TITLE |
Bill Logs |
DESCRIPTION |
Log of bills introduced including: dates, number of bill, action of House, action of Senate, concur, conference, engrossed, enrolled, date signed, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0004-579 |
TITLE |
Budget Materials |
DESCRIPTION |
Legislative Council materials relating to budgetary matters. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0005-579 |
TITLE |
Budget Preparation Files - Annual |
DESCRIPTION |
Documents used in the preparation of annual agency budget: correspondence, draft budgets, computer reports, notes and other miscellaneous materials. |
RETENTION |
005 fisc yrs |
COMMENTS |
Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0007-579 |
TITLE |
Disbursement Registers |
DESCRIPTION |
Registers of funds disbursed by the office and the Legislative Council. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0008-579 |
TITLE |
DISC Billing |
DESCRIPTION |
Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0009-579 |
TITLE |
Documents Logs |
DESCRIPTION |
Log of all bills introduced including: office document number, description, drafter and request number, secretary and date of request, CRT, official document number, sponsor, comments, etc. |
RETENTION |
See Comments |
COMMENTS |
Obsolete series, destroy immediately. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0010-579 |
TITLE |
Governor's Memoranda, Orders and Directives |
DESCRIPTION |
Routine copies of documents received from the Office of the Governor including: memos, executive orders and directives. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0011-579 |
TITLE |
Interstate Cooperation Commission Administrative Records |
DESCRIPTION |
Documents related to the fiscal and administrative management of commission affairs: budget prep material [FY 80-90], vouchers, personnel, inventory, audit reports, correspondence, contracts, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule (KAR 53-3-1) under appropriate headings, then transfer the remainder to the archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0012-579 |
TITLE |
Interstate Cooperation Commission Journal |
DESCRIPTION |
Proceedings of the Interstate Cooperation Commission. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0013-579 |
TITLE |
Leave Requests |
DESCRIPTION |
Internal forms used to request and authorize the taking of leave by employees. |
RETENTION |
005 fisc yrs |
COMMENTS |
See also Employee Time Report Records. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0014-579 |
TITLE |
Legislative Committee Files |
DESCRIPTION |
Documents relating to the various committees of the legislature including: reports of standing committees, printed bill forms, bills, testimony etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0015-579 |
TITLE |
Legislative Coordinating Council Files |
DESCRIPTION |
Miscellaneous documents related to the Reviser's function as secretary of the Legislative Coordinating Council including: contracts, studies, minutes, quarterly reports, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0016-579 |
TITLE |
Legislative Coordinating Council Minutes |
DESCRIPTION |
Proceedings of the Legislative Coordinating Council which has responsibility for administration of the Legislative Council. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0017-579 |
TITLE |
Members of the Legislature Files |
DESCRIPTION |
Documents relating to the drafting of bills by individual legislators including: copies of bills, requests for drafting forms, routine letters of transmittal, drafts, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0018-579 |
TITLE |
Personnel Management Records |
DESCRIPTION |
Miscellaneous reference materials regarding staffing - mostly routine with lists of positions. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0019-579 |
TITLE |
Publication Files |
DESCRIPTION |
Documents related to the editing and publishing of Kansas statutes. |
RETENTION |
See Comments |
COMMENTS |
Retain for two legislative cycles, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0020-579 |
TITLE |
Purchasing Records |
DESCRIPTION |
Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0021-579 |
TITLE |
STARS Reports |
DESCRIPTION |
Computer reports regarding agency financial status issued on a daily, monthly and yearly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0022-579 |
TITLE |
Subject Files |
DESCRIPTION |
Wide variety of documents relating to the administration of the agency including: correspondence, reports, publications, notes, policy memos, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
SERIES ID |
0023-579 |
TITLE |
Taxation Reference Files |
DESCRIPTION |
Variety of reference materials related to taxation including: reports, publications, population and valuation figures, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
|
K.A.R. NUMBER |
|
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