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Kansas Records Retention Schedules

Results of Query:

Agency Code: 670-003 (Office of the State Treasurer. Cash Management)

Page 1 of 1 showing 23 records of 23 total, starting on record 1



Agency Number: 670-003
Office of the State Treasurer
Cash Management
Aid to Local Government

SERIES ID 0015-670 
TITLE Ad Valorem Tax Distribution Files 
DESCRIPTION Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the ad valorem tax which the State Treasurer reimburses local government. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0016-670 
TITLE Audit Confirmation Sheets 
DESCRIPTION Form listing the amount of tax monies which the State Treasurer reimbursed to local government for their portion of various taxes collected by the Department of Revenue. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0022-670 
TITLE Local Alcohol Tax Distribution Files 
DESCRIPTION Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the local alcohol tax which the State Treasurer reimburses to local government 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0023-670 
TITLE Local Sales Tax Distribution Files 
DESCRIPTION Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the local sales tax which the State Treasurer reimburses to local government. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0024-670 
TITLE Motor Vehicle Rental Excise Tax Distribution Files 
DESCRIPTION Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the motor vehicle rental tax which the State Treasurer reimburses to local govern 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0027-670 
TITLE Racing Admissions Tax Aid 
DESCRIPTION Documents received from the Department of Revenue itemizing calculations and expenditures of monies generated from the Racing Admissions Tax which the State Treasurer reimburses to local government. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0030-670 
TITLE Revenue Sharing Distribution Files 
DESCRIPTION Documents received from the Dept. of Revenue itemizing the calculations and expenditures of monies generated from the share of state sales tax which the State Treasurer reimburses to local government. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0032-670 
TITLE Special City and Highway Tax Distribution Files 
DESCRIPTION Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the gasoline tax which the State Treasurer reimburses to local government. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0034-670 
TITLE Taylor Grazing Aid 
DESCRIPTION Documents received from the Federal Department of Revenue itemizing calculations and expenditures of monies generated from Taylor Grazing Aid which the State Treasurer reimburses to local government. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

Agency Number: 670-003
Office of the State Treasurer
Cash Management
Item Processing

SERIES ID 0017-670 
TITLE Cashiers Monthly Reports 
DESCRIPTION Accounting reports generated monthly and maintained to monitor receipts and money transfers. 
RETENTION 003 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0018-670 
TITLE Country Treasurers' Reports 
DESCRIPTION Reports generated by the county treasurers itemizing the monies received for deposit by the State Treasurer into the various state funds. 
RETENTION 010 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 8 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0019-670 
TITLE Court Fees Records 
DESCRIPTION Reports generated by the courts itemizing monies received for deposit by the State Treasurer into the various state funds. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0020-670 
TITLE Daily Repurchase Worksheets 
DESCRIPTION Worksheets used to compute repurchase collateral value and maintained to ensure that the collateral equals or exceeds the money invested. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0021-670 
TITLE Federal Reserve Safekeeping Account Reports 
DESCRIPTION Computer printouts generated by the Federal Reserve regarding treasury safekeeping accounts managed by the Federal Reserve and maintained for convenience of reference. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0025-670 
TITLE Outlawed Warrants Records 
DESCRIPTION Final report listing the outstanding state warrants that have not been redeemed after the 13 month cycle which voids payment on that warrant. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0026-670 
TITLE Potential Outlawed Warrants 
DESCRIPTION Documents relating to the preliminary accounting procedures to determine the final outlawed warrants report indicating which state warrants have not been redeemed during the 13 month cycle. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0028-670 
TITLE Receipt Vouchers - State Agencies 
DESCRIPTION Reports of receipt vouchers itemizing the amount of state agency deposits into the designated funds. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0029-670 
TITLE Receipt Vouchers and Supporting Ledgers - Local Entities 
DESCRIPTION Documents submitted by a local entities itemizing receipts and maintained for accountability. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0031-670 
TITLE Security Deposit and Withdrawal Records 
DESCRIPTION Records maintained on securities pledged by business associations to cover state funds on deposit and withdrawals. 
RETENTION See Comments 
COMMENTS Retain until security is matured plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0033-670 
TITLE State Agency Safekeeping Accounts Deposits/Withdrawals 
DESCRIPTION Records itemizing the deposits and withdrawals of state agency securities held by the State Treasurer. 
RETENTION See Comments 
COMMENTS Retain 3 years after money is withdrawn and paid, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0035-670 
TITLE Warrant Forgeries Affidavit 
DESCRIPTION Affidavit submitted to banking and/or financial organizations requesting reimbursement to the State Treasurer for forged state warrants cashed by those institutions. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0036-670 
TITLE Warrant Stop Payment Files 
DESCRIPTION Form instructing the State Treasurer to stop payment on a state warrant. 
RETENTION See Comments 
COMMENTS Retain 5 years if outstanding, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0037-670 
TITLE Warrants Cancellation Reports 
DESCRIPTION Report listing the state warrants that were voided by the State Treasurer and replaced with new state warrants. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

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