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Kansas Records Retention Schedules

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Agency Code: 046-008 (Department of Agriculture. Division of Water Resources)

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Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Administration Section

SERIES ID 0165-046 
TITLE Quarterly Activity Reports and Working Papers 
DESCRIPTION Internal documents used to compile statistics on agency activities including traffic reports, activity logs, etc. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0291-046 
TITLE Water Administration Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. 
RETENTION 003 fisc yrs 
COMMENTS Microfilm and destroy hard copy after 3 years. Transfer microfilm to the archives when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Chief Engineer

SERIES ID 0170-046 
TITLE Cease and Desist Orders 
DESCRIPTION Orders to individuals to cease and desist their practice of various inappropriate water-related activities. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0173-046 
TITLE Field Office Files 
DESCRIPTION Copies of materials sent to the field office detailing the activities in the Topeka Central Office. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0176-046 
TITLE Intensive Groundwater Use Control Areas Files 
DESCRIPTION Documents related to intensive groundwater use control areas issues that come to official hearings. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0177-046 
TITLE Legal Case Files - Convenience Copies 
DESCRIPTION Documents relating to water related enforcement case files and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Originals are maintained in the Office of the Secretary. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0179-046 
TITLE Meter Orders 
DESCRIPTION Orders to individuals with water rights detailing the requirements to place meters in operation. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0182-046 
TITLE Quarterly Reports to the Department of Agriculture 
DESCRIPTION Quarterly reports made on agency activities. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy the hard copy or transfer to the archives if microfilm does not meet archival standards. Retain microfilm according to the general schedule under "Annual and Special Reports." 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0183-046 
TITLE Reading Files 
DESCRIPTION Documents and publications on a wide variety of water issues which are used for reference purposes. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy the hard copy. Retain microfilm until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0213-046 
TITLE River Compact Files 
DESCRIPTION Documents relating to all the various interstate river compacts including correspondence, minutes, reports, publications, legal documents and exhibits, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS Portions per KSA 45-221(a)(10) 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0181-046 
TITLE Rules and Regulations - Background 
DESCRIPTION Background materials compiled on the development of policies and procedures. 
RETENTION See Comments 
COMMENTS Microfilm and destroy hard copy. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0261-046 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the activities and concerns of the chief engineer. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-10-13 
K.A.R. NUMBER 53-2-102 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Field Office

SERIES ID 0185-046 
TITLE Administrative Files 
DESCRIPTION Variety of documents related to the administration of the field offices. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0186-046 
TITLE Aerial Photographs 
DESCRIPTION Photographs taken of large tracts of land in southwest Kansas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0187-046 
TITLE Canal Diversion Records 
DESCRIPTION Documents relating to water diverted from the Arkansas River and other waterways into irrigation systems. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0258-046 
TITLE Cease and Desist Orders 
DESCRIPTION Orders to individuals to cease and desist their practice of various inappropriate water-related activities. 
RETENTION See Comments 
COMMENTS Merge with "Water Rights Appropriations Files" when appropriate and retain accordingly. Retain remainder until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0189-046 
TITLE County Books 
DESCRIPTION Log of water rights holders arranged by counties which is used as an index to water rights appropriations files. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0190-046 
TITLE Drainage Measurement Notes 
DESCRIPTION Notes regarding drainage measurements of irrigation canals and other areas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0192-046 
TITLE Intensive Groundwater Use Control Areas Files 
DESCRIPTION Documents related to intensive groundwater use control areas issues that come to official hearings. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0195-046 
TITLE Meter Orders 
DESCRIPTION Orders to individuals with water rights detailing the requirements to place meters in operation. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0196-046 
TITLE River Compact Files 
DESCRIPTION Documents relating to the various interstate river compacts including correspondence, minutes, reports, publications, legal documents and exhibits. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions per KSA 45-221(a)(10) 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0197-046 
TITLE Sunflower Co-op Files 
DESCRIPTION Water rights appropriations files related to the Sunflower Electric Co-op in Finney County. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0198-046 
TITLE Survey Plats 
DESCRIPTION Photocopies of land survey plats used to determine actual acreage involved in irrigation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0200-046 
TITLE Term Permits 
DESCRIPTION Documents related to the granting of short-term water use permits for up to 4 years plus extensions. 
RETENTION See Comments 
COMMENTS Retain 3 years past final extension, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0201-046 
TITLE Water Discharge Records 
DESCRIPTION Copies of reports of water discharged from reservoirs made on a daily basis. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. These are copies of reports created by the U. S. Corps of Engineers. The Topeka office also receives copies of the reports. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0202-046 
TITLE Water Measurement Computer Reports 
DESCRIPTION Computer printouts of water depth measurements from individual wells. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0206-046 
TITLE Water Rights Appropriations Files 
DESCRIPTION Documents relating to the application, review, granting, or disapproval of permits and certification of water rights to individuals and organizations including correspondence, form DWR-1-120.0, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0208-046 
TITLE Water Well Logs 
DESCRIPTION Copies of Health and Environment forms "Water Well Record" which record inspections of new wells made by the Department of Health and Environment which are used to monitor compliance with water laws. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0209-046 
TITLE Water Well Measurement Records 
DESCRIPTION Completed U.S. Geological Survey forms recording well water levels throughout the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Technical Services

SERIES ID 0219-046 
TITLE Discharge Measurement Reports 
DESCRIPTION Forms used to record stream discharge data. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0175-046 
TITLE Groundwater Meetings District Records 
DESCRIPTION Wide variety of documents related to groundwater district meetings including rules, regulations, minutes, policies. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy the hard copy or transfer to the archives if microfilm does not meet archival standards. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0220-046 
TITLE Groundwater Program Records 
DESCRIPTION Documents related to the administration of the Groundwater Program which controls and monitors the use of groundwater in the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0221-046 
TITLE Irrigation District Files 
DESCRIPTION Documents related to the establishment and administration of irrigation districts including petitions, applications, legal documents, correspondence, plans, drawings, reports. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0222-046 
TITLE Monthly Reservoir Operation Reports 
DESCRIPTION Statistical computer reports received from the U. S. Corps of Engineers regarding the operation of Kansas reservoirs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Earlier sub-series on microfilm. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0223-046 
TITLE Reference Files 
DESCRIPTION Variety of material used for reference on many aspects of water use including correspondence, reports, publications, drafts, speeches, legal documents, water rights files, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. Supersedes general schedule entry for "Technical Reference Files." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0224-046 
TITLE Reservoir Operations - Daily 
DESCRIPTION Data sheets received from the U. S. Corps of Engineers regarding intake/discharge levels of reservoirs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. The U. S. Geological Survey retains the database. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0225-046 
TITLE Reservoir Operations - Monthly 
DESCRIPTION Monthly reports from the U. S. Corps of Engineers regarding intake/discharge levels of reservoirs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. The U. S. Corps of Engineers retains the database. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0226-046 
TITLE Rural Water District Files 
DESCRIPTION Documents related to the establishment and administration of rural water districts including petitions, reports, correspondence, plans, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0227-046 
TITLE Special Investigation Case Files 
DESCRIPTION Documents related to special groundwater use investigations. 
RETENTION See Comments 
COMMENTS Retain 5 years after investigation is closed, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0228-046 
TITLE Storm Maps 
DESCRIPTION Maps of Kansas used to plot the rainfall of major storms. 
RETENTION See Comments 
COMMENTS Obsolete series, transfer immediately to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0216-046 
TITLE United States Geological Survey (USGS) Canal Diversion Records 
DESCRIPTION USGS reports prepared on water diversion from rivers to canals throughout the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. USGS retains the permanent copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0257-046 
TITLE Water Discharge Records 
DESCRIPTION Copies of reports of water discharged from reservoirs made on a daily basis. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. These are copies of reports created by the U. S. Corps of Engineers. The field offices also receives copies of the reports. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0229-046 
TITLE Water Level Measurements 
DESCRIPTION Documents relating to the measuring of water levels in wells. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0230-046 
TITLE Working Files 
DESCRIPTION Documents relating to issues and programs under consideration. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(20) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Water Appropriation

SERIES ID 0232-046 
TITLE Aerial Photos and Maps 
DESCRIPTION Graphic representations of the land used in various manners by the division including photographs, and U. S. Geological Survey maps with markings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. Supersedes general schedule retention requirements for "Photographic and Video Materials." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0231-046 
TITLE Subject Files - Administration 
DESCRIPTION Wide variety of documents maintained in working files for office use. 
RETENTION See Comments 
COMMENTS See general schedule (KSA 53-3-1) where applicable and contact the archives for appraisal of the remainder. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0259-046 
TITLE Sunflower Co-op Files 
DESCRIPTION Water rights appropriations files related to the Sunflower Electric Co-op in Finney County. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0235-046 
TITLE Survey Plats 
DESCRIPTION Photocopies of land survey plats used to determine actual acreage involved in irrigation. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0237-046 
TITLE Term Permits 
DESCRIPTION Documents related to the granting of short-term water use permits for up to 4 years plus extensions. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm 3 years after final extension, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0238-046 
TITLE Verified Reports 
DESCRIPTION Documents related to the verification of water use and the continuance of water rights which are used in verification hearings. 
RETENTION See Comments 
COMMENTS Merged with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0239-046 
TITLE Water Rights Appropriations Files 
DESCRIPTION Documents relating to the application, review, granting or disapproval of permits, and certification of water rights to individuals and organizations including correspondence, form DWR-1-120.0, etc. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office--see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0240-046 
TITLE Water Source County Maps 
DESCRIPTION Maps depicting site of water rights appropriation sources. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. Replaces "County Books" to some extent. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Water Structures

SERIES ID 0241-046 
TITLE Administrative Records 
DESCRIPTION Variety of documents related to the routine administration of water structures including invoices, receipts, time sheets and logs, publications, vehicle records. 
RETENTION See Comments 
COMMENTS See general schedule (KAR 53-3-1) where applicable and contact the archives for the remainder, if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0242-046 
TITLE Architectural and Engineering Drawings 
DESCRIPTION Technical drawings of bridges and other water structures. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0264-046 
TITLE Channel Changes Files 
DESCRIPTION Applications, correspondence, maps, drawings, reports and studies and other exhibit material relating to any man-made changes created in waterway channels. 
RETENTION See Comments 
COMMENTS Microfilm files and plans and retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0268-046 
TITLE Dam Files 
DESCRIPTION Documents related to the construction of dams and associated structures that are not part of watersheds. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0269-046 
TITLE Drainage District Files 
DESCRIPTION Documents relating to the establishment and administration of drainage districts with regard to construction and management of water structures. 
RETENTION See Comments 
COMMENTS Microfilm files and plans and retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0270-046 
TITLE Farm Pond Files 
DESCRIPTION Documents relating to the construction of farm ponds. 
RETENTION See Comments 
COMMENTS This series is now part of Dam Files and should be retained accordingly. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0244-046 
TITLE Flood Control Project Files 
DESCRIPTION Miscellaneous documents related to flood control projects including correspondence, reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0245-046 
TITLE Flood Insurance Files 
DESCRIPTION Brochures related to flood insurance for specific communities sent by the various insurance companies. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0246-046 
TITLE Flood Plain Program Files 
DESCRIPTION Wide variety of documents related to the administration of the Flood Plain Management Program. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0271-046 
TITLE Geological and Soil Mechanic Reports 
DESCRIPTION Copies of reports received from private and public sources which are used as a report library. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0272-046 
TITLE Index - Water Structures 
DESCRIPTION Index to the water structure plans. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Structure Plans. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0247-046 
TITLE Irrigation Canal Charts 
DESCRIPTION Raw statistical data plotting the rate of water flow through irrigation canals which is used in report compilation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0265-046 
TITLE Levees Files 
DESCRIPTION Applications, correspondence, exhibits, etc. relating to the construction of levees and lagoons. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0248-046 
TITLE Miscellaneous Reports 
DESCRIPTION Wide variety of reports related to water structures and other geological issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0273-046 
TITLE National Dam Inspection Project Inventory Records 
DESCRIPTION Reports, survey sheets, hydrographic worksheets, charts, etc. relating to the national inventory of dams. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm, destroy hard copy after 5 years or transfer to the records center for 25 years if microfilm does not meet archival standards, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0274-046 
TITLE National Dam Inspection Reports 
DESCRIPTION Reports made by the agency on dam inspections for the National Dam Inventory. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm, then destroy hard copy after 5 years or transfer to the records center for 25 years if microfilm does not meet archival standards, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0253-046 
TITLE Sound Tapes 
DESCRIPTION Sound recordings of talks, hearings, and presentations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0263-046 
TITLE Stream Obstruction Files 
DESCRIPTION Reports, maps, studies, drawings, etc. relating to stream obstructions. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0256-046 
TITLE Subject Files - Miscellaneous 
DESCRIPTION Wide variety of documents related to water structures as well as other water related issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0275-046 
TITLE Water Structure Plans 
DESCRIPTION Documents relating to construction plans for approved water structures. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0276-046 
TITLE Watershed Districts 
DESCRIPTION Documents relating to the establishment and administration of watershed districts with regard to construction and management of water structures. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

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