Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 288 (Kansas State Historical Society)

Page 2 of 2 showing 42 records of 142 total, starting on record 101
1 | 2



Agency Number: 288-006
Kansas State Historical Society
Historic Sites and Facilities Division

SERIES ID 0364-288 
TITLE Historic Sites Files - Interpretation 
DESCRIPTION Memoranda, exhibits, collections, committee meeting materials, educational programming, interpretation manuals and other documents relating to specific state historic site interpretation projects. 
RETENTION See Comments 
COMMENTS Retain until project completed, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0366-288 
TITLE Historic Sites Files - Planning 
DESCRIPTION Copies of memoranda, reports, committee meeting minutes, and other documents relating to the formulation of development (Research, Master and Interpretation) plans for specific state historic sites. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0411-288 
TITLE Historic Sites Files - Promotion 
DESCRIPTION Promotion plan, newsletters, media articles, press release, and brochures related to promoting state historic sites. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0361-288 
TITLE Historic Sites Files - Research 
DESCRIPTION Notes from primary and secondary sources, copies of articles and photos, history, building, archeology, National Register nomination, Historic Structure Reports, landscape and other materials compiled as a part of research performed to support the preservation and interpretation of historic sites. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0419-288 
TITLE Curriculum Files 
DESCRIPTION Educational documents developed for special exhibits and projects like Territorial Kansas Online or Kansas Kaleidoscope. 
RETENTION 5 cldr yrs 
COMMENTS Transfer one copy of the final version to the archives for purging and destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0198-288 
TITLE Docent Training Files 
DESCRIPTION Material used in training volunteers to guide the exhibit tours. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0420-288 
TITLE Educational Training Institute Files 
DESCRIPTION Documents such as correspondence, plans, and course materials for implementing any educational institute or training for the community or educators. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0421-288 
TITLE Exhibits Files 
DESCRIPTION Research, correspondence, and other documents related to the development of an exhibit where the Kansas State Historical Society is the sole sponsor or contributor. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0422-288 
TITLE Exhibits Files -- Cooperative 
DESCRIPTION Research, correspondence, and other documents related to the development of an exhibit where the Kansas State Historical Society is a joint sponsor or contributor. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0423-288 
TITLE Gallery Monitors/Visitor Service Representatives Files 
DESCRIPTION Documents such as policies and procedures, duty schedules, correspondence, meeting minutes, daily cash receipts and reports, and visitor statistics. 
RETENTION 3 cldr yrs 
COMMENTS Retain 3 calendar years, then transfer policies, procedures, and meeting minutes to the archives and destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0427-288 
TITLE Reading Card Files 
DESCRIPTION Research completed by staff for use on development of "Read It!" cards and curriculum materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0194-288 
TITLE Stach Schoolhouse Files 
DESCRIPTION Documents relating to the establishment and operation of the Stach Schoolhouse program including interpretive activities development, volunteer training, and the marketing of plays and videos. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0203-288 
TITLE Tour Files 
DESCRIPTION Teacher packets, evaluations, classroom reservations, and other documents relating to the organization and administration of Kansas History Center and Capital tours designed for school children. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer one copy to the archives and destroy remainder. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0199-288 
TITLE Traveling Trunk Files 
DESCRIPTION Evaluations and other material relating to the development and implementation of the traveling trunk program designed to assist teachers in the classroom setting. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Administration

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0258-288 
TITLE Historic Sites Files 
DESCRIPTION Inventories, photos, clippings, and other materials relating to Museum Division's activities at the Historical Society's historic sites maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Administration Section

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0253-288 
TITLE Script Files 
DESCRIPTION Master copies of drafts and final scripts written by the staff for the exhibits and other interpretive programming activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-04-14  ; Revised 2016-10-05
K.A.R. NUMBER 53-2-100 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Conservation Lab

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0234-288 
TITLE Artifact Treatment Files 
DESCRIPTION Survey forms, condition reports, and recommendations that document the conservation methods used in treating particular museum artifacts to ensure that proper procedures and treatment were performed. 
RETENTION See Comments 
COMMENTS Transfer to registration unit's Information Files and retain accordingly. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0225-288 
TITLE Hygrothermograph Data Logger Reports 
DESCRIPTION Hygrothermograph readings taken by the staff in the various museum areas which monitor the temperature and humidity levels to ensure that proper environmental conditions are maintained. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0228-288 
TITLE Photographic and Video Materials 
DESCRIPTION Photo-prints, negatives, videos, tapes, and slides taken of artifacts before, during and after conservation treatment. 
RETENTION See Comments 
COMMENTS Attach to Treatment Report, transfer to registration unit's Information Files, and retain accordingly. Supersedes general schedule retention requirements for "Photographic and Video Materials." 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Curatorial

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0238-288 
TITLE Collection Research Files 
DESCRIPTION Documentation relating to research conducted by the curatorial staff for past, current, and potential future interpretations of the museum's collection for public exhibits. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0240-288 
TITLE Donation Information Files 
DESCRIPTION Copies of documents relating to artifacts donated to the museum by individual patrons or organizations maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0241-288 
TITLE Exhibit Files - Curators 
DESCRIPTION Variety of documents relating to the curator's research in the interpretation of museum artifacts for specific past and current exhibits. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Director's Office

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0215-288 
TITLE Collection Storage Access Records 
DESCRIPTION Log listing staff members entering the museum collection vault maintained to control access to the storage area. 
RETENTION 025 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07  ; Revised 2015-07-30
K.A.R. NUMBER 53-2-098 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Exhibits

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0261-288 
TITLE Exhibit Artwork Files 
DESCRIPTION Drawings, mock-ups, film positives, blueprints and other materials relating to artwork for museum exhibits. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Registration

Formed by the 2013 merger of the Museum Division and the Education/Outreach Division


SERIES ID 0268-288 
TITLE Accession Forms 
DESCRIPTION Original accession forms documenting the donation of artifacts to the museum that are maintained as the deed of gift. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 1994-07-14  ; Revised 2016-10-05
K.A.R. NUMBER 53-2-101 

SERIES ID 0272-288 
TITLE Conditional Deposit Book 
DESCRIPTION Register containing information on artifacts that were deposited in the museum for temporary custody or for eventual donation to the collection. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS Portions per KSA 45-221(a)(8) 
APPROVED 2016-10-20 
K.A.R. NUMBER 53-2-193 

SERIES ID 0274-288 
TITLE Deaccessioning Files 
DESCRIPTION Documents relating to museum artifacts under consideration for deaccessioning or which have been deaccessioned. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 2016-10-20 
K.A.R. NUMBER 53-2-193 

SERIES ID 0278-288 
TITLE Donation Information Files 
DESCRIPTION Documents containing detailed information on donations of artifacts to the museum: copy of accession form, correspondence, background information, clippings, conservation data, etc. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 1994-07-14  ; Revised 2016-10-05
K.A.R. NUMBER 53-2-101 

SERIES ID 0298-288 
TITLE Donors and Associations Database 
DESCRIPTION Relational database containing complete information on donors of artifacts to the museum, data concerning the provenance of donations, and summary data about each museum artifact. 
RETENTION Permanent 
COMMENTS Supersedes Donor Files. 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0277-288 
TITLE Exhibit Files 
DESCRIPTION Photographs, scripts, label copy, list of artifacts, loan material, etc. used in mounting temporary and permanent museum exhibits. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. This series contains the record copy of all exhibit related documents. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0279-288 
TITLE Insurance Reports 
DESCRIPTION Appraisals and other information collected regarding artifacts at the sites and museum to determine the appropriate amount of insurance coverage. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0281-288 
TITLE Loan Files 
DESCRIPTION Correspondence, loan agreement forms, conservation treatment records, condition reports, and other documents relating to loans of artifacts either to or from the museum. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 2016-10-20 
K.A.R. NUMBER 53-2-193 

SERIES ID 0285-288 
TITLE Object Worksheets 
DESCRIPTION Worksheets and catalog cards, arranged by subject category, describing individual artifacts including any marks, condition, donor, tracing location, etc.. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0288-288 
TITLE Photo Logs 
DESCRIPTION Log listing the photographs and negatives taken of individual artifacts. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1994-07-14  ; Revised 2016-10-05
K.A.R. NUMBER 53-2-101 

SERIES ID 0290-288 
TITLE Rejected Donation Records 
DESCRIPTION Documents relating to potential donors' offers of artifacts to the museum which have been declined or rejected. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(8) 
APPROVED 1994-07-14  ; Revised 2016-10-05
K.A.R. NUMBER 53-2-101 

SERIES ID 0291-288 
TITLE Sites Files 
DESCRIPTION Inventories, old site materials, accession books, etc. relating to artifacts exhibited and stored at historic sites maintained to improve documentation for the curators. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0301-288 
TITLE Special Exhibit Files 
DESCRIPTION Correspondence, notes, photographs, slides, drawings, floor plans, artifact list, annotated copies of scripts, copies of exhibit text and other materials pertaining to museum special exhibits. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2016-10-20 
K.A.R. NUMBER 53-2-193 

SERIES ID 0295-288 
TITLE Theft Report Files 
DESCRIPTION Appraisals, correspondence, accounts of theft, photos, police reports, etc. completed on artifact thefts which occurred at the historic sites, the Memorial and Kansas Museum of History buildings. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

Agency Number: 288-XXX
Kansas State Historical Society
Multiple subunits/subunit not defined

SERIES ID 0458-288 
TITLE Collections Management System 
DESCRIPTION Set of applications designed to manage the diverse paper-based, audio-visual, and three-dimensional collections of the Kansas State Archives, Research Collections, and Kansas Museum of History by providing a centralized repository of information about their physical and intellectual content, location, and condition. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 45-221(a)(7)(8) 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0453-288 
TITLE Law Enforcement Memorial Committee Files 
DESCRIPTION Minutes, notes, etc. relating to the establishment and maintenance of the law enforcement memorial. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2008-07-17 
K.A.R. NUMBER 53-2-156 

SERIES ID 0043-288 
TITLE Unpaid internship files - Accepted 
DESCRIPTION Applications and supporting documentation relating to individuals interested in participating in an internship program and who were accepted. 
RETENTION 10 calendar years 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(1)(4)(6) 
APPROVED 2011-07-28 
K.A.R. NUMBER 53-2-168 

SERIES ID 0455-288 
TITLE Unpaid internship files - Unaccepted 
DESCRIPTION Applications and supporting documentation relating to individuals interested in participating in an internship program but who were not accepted by the agency. 
RETENTION 1 calendear year 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(1)(4)(6) 
APPROVED 2011-07-28 
K.A.R. NUMBER 53-2-168 
1 | 2

New Search