Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 521-001 (Department of Corrections. Central Office)

Page 2 of 2 showing 20 records of 120 total, starting on record 101
1 | 2



Agency Number: 521-001
Department of Corrections
Central Office

SERIES ID 0058-521 
TITLE Subject Files - Computer Programs 
DESCRIPTION Wide variety of documents related to computer programming: DISC allocation, correspondence, notes, OBSCIS/MIS user group, data processing plan, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0013-521 
TITLE Subject Files - Deputy Secretary's 
DESCRIPTION Wide variety of documents related to the general operation of the Programs Division: juvenile advisory committee, legislative issues, letters, memos, notes, drug testing reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0194-521 
TITLE Subject Files - Education 
DESCRIPTION A wide range of documents relating to educational issues: budgets, contracts, correspondence, personnel, purchasing, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule (KAR 53-3-1) where applicable--otherwise retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0017-521 
TITLE Subject Files - Information Systems and Research 
DESCRIPTION A wide variety of documents and materials related to entire range of correctional issues: monthly parole statistics, KDHE inspections, fire marshal reports, OBSCIS/MIS User group minutes, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0097-521 
TITLE Subject Files - Institutions and Honor Camps 
DESCRIPTION Wide variety of documents related to specific programs and functions pertinent to certain penal institutions and honor camps. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0010-521 
TITLE Subject Files - Investigation 
DESCRIPTION Wide variety of documents related to groups, clans and organizations detrimental to the Kansas state penal institution inmate population: Ku Klux Klan, inmate deaths, Aryan Brotherhood, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging of duplicate material. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(10) 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0009-521 
TITLE Subject Files - Legal 
DESCRIPTION Wide variety of documents and related material related to Department of Corrections: litigation, legal legislation, and regulations. 
RETENTION See Comments 
COMMENTS Retain until no longer needed, then transfer to the State Archives for purging of duplicate material. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0016-521 
TITLE Subject Files - Management Services Executive Manager 
DESCRIPTION A wide variety of documents concerning the daily operation of the Management Services division: personnel rosters, budget charts, court actions, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) until no longer useful, then contact the State Archives for appraisal-if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0012-521 
TITLE Subject Files - Mental Health and Health Care 
DESCRIPTION Documents and related material covering a wide range of issues in the mental health and medical health care section of Department of Corrections. 
RETENTION See Comments 
COMMENTS Retain according to general schedule (KAR 53-3-1) where applicable--otherwise retain until no longer useful, then contact the State Archives for appraisal--if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0015-521 
TITLE Subject Files - Personnel and Training 
DESCRIPTION A wide variety of documents relating to personnel and training issues: insurance files, labor relations, planned assistances, retirement systems, salary procedures, workforce planning project, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule (KAR 53-3-1) where applicable--otherwise retain until no longer useful, then contact the State Archives for appraisal--if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0011-521 
TITLE Subject Files - Public Information 
DESCRIPTION Wide variety of documents related to a breadth of Department of Corrections issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging of duplicate material. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0084-521 
TITLE Subject Files - Secretary's 
DESCRIPTION Records regarding all aspects of the Department of Corrections activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0044-521 
TITLE Telephone Billing Records 
DESCRIPTION Copies of computer billings and supporting documents concerning the use of a telecommunications service provider. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0049-521 
TITLE Vehicle Operation Log 
DESCRIPTION Documents with vehicle usage records attached for preparing annual budgets and capital cash outlays: weekly gas and oil reports, summary logs, memos, etc. 
RETENTION See Comments 
COMMENTS Retain for the life of the vehicle, then transfer to subsequent owner or destroy as appropriate. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0417-521 
TITLE Vendor Files 
DESCRIPTION Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc. 
RETENTION 003 fisc yrs 
COMMENTS Retain for 5 fiscal years if record is subject to KSA 75-3704(e). See also Vouchers - Purchase, Purchasing Records, Bid Records, Contracts, and Accounts Payable Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0039-521 
TITLE Vouchers - Journal 
DESCRIPTION DA forms 35 series used to adjust financial account balances. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0045-521 
TITLE Vouchers - Receipts 
DESCRIPTION Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0048-521 
TITLE Vouchers - Travel 
DESCRIPTION Copies of documents used to certify the validity of claims for the reimbursement of travel expenses: DA forms 121, 122 and 123. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0050-521 
TITLE Warrant Files 
DESCRIPTION Computer reports regarding materials received and monies disbursed by the Department of Corrections: batch sheets, warrant register, ombudsman expenses, etc. 
RETENTION crrt fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0066-521 
TITLE Workforce Information 
DESCRIPTION Documents and related material used in developing and implementing workforce standards. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 
1 | 2

New Search