Kansas Records Retention Schedules
Results of Query:
Agency Code: 143-050 (State Corporation Commission. Conservation Division)
Page 1 of 1 showing 26 records of 26 total,
starting on record 1
Agency Number: 143-050
State Corporation Commission
Conservation Division
SERIES ID |
0310-143 |
TITLE |
Open Flow Test Reports |
DESCRIPTION |
Results of tests on gas wells to determine absolute pressure of open flow potential, including all One Point Stabilized Open Flow (G-2) forms. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
Administrative Services Section
SERIES ID |
0255-143 |
TITLE |
Correspondence - Extension and Exception |
DESCRIPTION |
Requests by operators for extensions or exceptions to specific regulations, not requiring the assignment of a docket. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 fiscal year after extension or exception has been accepted or denied, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0258-143 |
TITLE |
Correspondence - Routine |
DESCRIPTION |
Correspondence, incoming and outgoing, related to routine division administrative matters. |
RETENTION |
10 calendar years |
COMMENTS |
Supersedes general schedule. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
; Revised 2019-10-14 |
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0297-143 |
TITLE |
Oil and Gas Advisory Committee Records |
DESCRIPTION |
Records related to the activities of the Oil and Gas Advisory Committee: minutes, notes, correspondence, reports, etc. |
RETENTION |
010 calendar years |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
; Revised 2014-01-12 |
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0352-143 |
TITLE |
Subject Files - Administration |
DESCRIPTION |
Wide variety of documents related to general routine administration concerns of the division. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
|
K.A.R. NUMBER |
53-2-074 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
District Offices Section
SERIES ID |
0267-143 |
TITLE |
Field Inspection Records |
DESCRIPTION |
Reports filed after a Commission employee inspects a well or lease. Records may include any Notices of Violation or similar documents, including correspondence and contamination site or spill site files. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
Information Technology Section
SERIES ID |
0432-143 |
TITLE |
Eastern Kansas Oil/Gas Production Well Documents Database |
DESCRIPTION |
Computer database containing historical data regarding wells in eastern Kansas. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0433-143 |
TITLE |
Risk Based Data Management System (RBDMS) |
DESCRIPTION |
Computer database containing information on all oil/gas production wells and all operators in Kansas. Includes all data from the following forms that operators must file: Notice of Intent to Drill; Cathodic Protection Borehole Intent to Drill; Application for Surface Pit; Well Completion, Transfer of Operator; Application for Commingling of Production or Fluids; Application for Dual Completion, Application for Venting or Flaring of Gas other than Casinghead Gas; Temporary Abandonment Application; Closure of Surface Pit; Exploration and Production Waste Transfer; Well Plugging Application; Well Plugging Record; Annual Fluid Injection Report; Underground Injection Control Application and Amendments; Mechanical Integrity Test Results; Gas Tests; Well Inventory. Database also contains CP 2/3 and other forms generated by staff, and well-specific cross references to pertinent dockets. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0346-143 |
TITLE |
Scout Cards |
DESCRIPTION |
Index cards describing how oil and gas production wells are completed, including drill stem test results, formation tops, and zones completed. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
Litigation Section
SERIES ID |
0253-143 |
TITLE |
Compliance Tracking System |
DESCRIPTION |
Electronic databases or spreadsheets used to track the penalty process or any other docket, from District recommendation or initial application until the matter is closed. |
RETENTION |
See Comments |
COMMENTS |
Retain until docket is closed, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
; Revised 2019-10-14 |
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0250-143 |
TITLE |
Litigation Working Files |
DESCRIPTION |
Case files for docketed matters, including penalty recommendations, correspondence, and other materials. |
RETENTION |
See Comments |
COMMENTS |
Retain 3 calendar years after matter is closed, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(20)(25) |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
SERIES ID |
0312-143 |
TITLE |
Oil/Gas Production Well Operator License Records |
DESCRIPTION |
Applications, renewals, licenses, and approvals to permit oil and gas operations in state. |
RETENTION |
See Comments |
COMMENTS |
Retain 3 calendar years after expiration of annual license, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
SERIES ID |
0434-143 |
TITLE |
Operator Financial Assurance Records |
DESCRIPTION |
Bonds, letters of credit, and other associated records used to document the financial viability of an operator. |
RETENTION |
3 fiscal years |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0313-143 |
TITLE |
Operator Licensing Database |
DESCRIPTION |
Computer index used to track current status of all licenses to operate oil/gas production wells. |
RETENTION |
See Comments |
COMMENTS |
Retain data until license is expired plus 5 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
Production Section
SERIES ID |
0272-143 |
TITLE |
Gas Venting and Flaring Records |
DESCRIPTION |
Applications by gas production well operators for permission to vent or flare gas according to legal standards. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0287-143 |
TITLE |
New Oil and Gas Pool Records |
DESCRIPTION |
Applications for severance tax exemptions on new oil and gas fields, i.e. pools, plus miscellaneous supporting documents. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0284-143 |
TITLE |
Oil and Gas Field Maps |
DESCRIPTION |
Maps containing information on well sites, surface features, and political boundaries. Also maps of gas pipelines used to gather gas from gas fields. |
RETENTION |
Permanent |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0302-143 |
TITLE |
Oil and Gas Pro-Ration Schedules |
DESCRIPTION |
Schedules of production levels allowed for each well that is operating on a pro-rated basis. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0306-143 |
TITLE |
Oil Producers Monthly Report for Pro-Rated Fields |
DESCRIPTION |
Records of oil production from fields operating on a pro-rated basis. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0435-143 |
TITLE |
Seismic Plugging Records |
DESCRIPTION |
Records regarding the plugging of seismic holes. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
Underground Injection Control Section
SERIES ID |
0376-143 |
TITLE |
Annual Fluid Injection Report (U3C) Forms |
DESCRIPTION |
Forms submitted by injection well oil production operators to report annual underground injection operations. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
SERIES ID |
0345-143 |
TITLE |
Injection and Disposal Well Records |
DESCRIPTION |
Docket file based on Underground Injection Control (UIC) Permit number, including plat maps, logs, applications, correspondence, orders, transfers, mechanical integrity results, annual reports of fluid injection, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
SERIES ID |
0369-143 |
TITLE |
Underground Injection Control EPA Tracking |
DESCRIPTION |
Records related to the Commission's authority to control underground injection in Kansas in reference to the Environmental Protection Agency (EPA), including grant applications and supporting documents for EPA program review. |
RETENTION |
15 calendar years |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
SERIES ID |
0368-143 |
TITLE |
Underground Injection Control Maps |
DESCRIPTION |
Internally produced maps used to evaluate and approve applications submitted by underground injection operators to operate in the state. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2020-01-16
|
K.A.R. NUMBER |
53-2-205 |
Agency Number: 143-050
State Corporation Commission
Conservation Division
Well Plugging Section
SERIES ID |
0322-143 |
TITLE |
Abandoned Oil/Gas Production Well Database |
DESCRIPTION |
Computer index of all wells for which the State cannot identify a responsible party. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
SERIES ID |
0436-143 |
TITLE |
Abandoned Oil/Gas Production Well Project Files |
DESCRIPTION |
Records on each abandoned well plugging project initiated by the State, including responsible party research and legal analysis. |
RETENTION |
5 calendar years |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2019-10-17
|
K.A.R. NUMBER |
53-2-204 |
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