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Kansas Records Retention Schedules

Results of Query:

Agency Code: 143-050 (State Corporation Commission. Conservation Division)

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Agency Number: 143-050
State Corporation Commission
Conservation Division

SERIES ID 0310-143 
TITLE Open Flow Test Reports 
DESCRIPTION Results of tests on gas wells to determine absolute pressure of open flow potential, including all One Point Stabilized Open Flow (G-2) forms. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Administrative Services Section

SERIES ID 0255-143 
TITLE Correspondence - Extension and Exception 
DESCRIPTION Requests by operators for extensions or exceptions to specific regulations, not requiring the assignment of a docket. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year after extension or exception has been accepted or denied, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0258-143 
TITLE Correspondence - Routine 
DESCRIPTION Correspondence, incoming and outgoing, related to routine division administrative matters. 
RETENTION 10 calendar years 
COMMENTS Supersedes general schedule. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2019-10-14
K.A.R. NUMBER 53-2-074 

SERIES ID 0297-143 
TITLE Oil and Gas Advisory Committee Records 
DESCRIPTION Records related to the activities of the Oil and Gas Advisory Committee: minutes, notes, correspondence, reports, etc. 
RETENTION 010 calendar years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-12
K.A.R. NUMBER 53-2-074 

SERIES ID 0352-143 
TITLE Subject Files - Administration 
DESCRIPTION Wide variety of documents related to general routine administration concerns of the division. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
District Offices Section

SERIES ID 0267-143 
TITLE Field Inspection Records 
DESCRIPTION Reports filed after a Commission employee inspects a well or lease. Records may include any Notices of Violation or similar documents, including correspondence and contamination site or spill site files. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Information Technology Section

SERIES ID 0432-143 
TITLE Eastern Kansas Oil/Gas Production Well Documents Database 
DESCRIPTION Computer database containing historical data regarding wells in eastern Kansas. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0433-143 
TITLE Risk Based Data Management System (RBDMS) 
DESCRIPTION Computer database containing information on all oil/gas production wells and all operators in Kansas. Includes all data from the following forms that operators must file: Notice of Intent to Drill; Cathodic Protection Borehole Intent to Drill; Application for Surface Pit; Well Completion, Transfer of Operator; Application for Commingling of Production or Fluids; Application for Dual Completion, Application for Venting or Flaring of Gas other than Casinghead Gas; Temporary Abandonment Application; Closure of Surface Pit; Exploration and Production Waste Transfer; Well Plugging Application; Well Plugging Record; Annual Fluid Injection Report; Underground Injection Control Application and Amendments; Mechanical Integrity Test Results; Gas Tests; Well Inventory. Database also contains CP 2/3 and other forms generated by staff, and well-specific cross references to pertinent dockets. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0346-143 
TITLE Scout Cards 
DESCRIPTION Index cards describing how oil and gas production wells are completed, including drill stem test results, formation tops, and zones completed. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Litigation Section

SERIES ID 0253-143 
TITLE Compliance Tracking System 
DESCRIPTION Electronic databases or spreadsheets used to track the penalty process or any other docket, from District recommendation or initial application until the matter is closed. 
RETENTION See Comments 
COMMENTS Retain until docket is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2019-10-14
K.A.R. NUMBER 53-2-074 

SERIES ID 0250-143 
TITLE Litigation Working Files 
DESCRIPTION Case files for docketed matters, including penalty recommendations, correspondence, and other materials. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after matter is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(20)(25) 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

SERIES ID 0312-143 
TITLE Oil/Gas Production Well Operator License Records 
DESCRIPTION Applications, renewals, licenses, and approvals to permit oil and gas operations in state. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after expiration of annual license, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

SERIES ID 0434-143 
TITLE Operator Financial Assurance Records 
DESCRIPTION Bonds, letters of credit, and other associated records used to document the financial viability of an operator. 
RETENTION 3 fiscal years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0313-143 
TITLE Operator Licensing Database 
DESCRIPTION Computer index used to track current status of all licenses to operate oil/gas production wells. 
RETENTION See Comments 
COMMENTS Retain data until license is expired plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Production Section

SERIES ID 0272-143 
TITLE Gas Venting and Flaring Records 
DESCRIPTION Applications by gas production well operators for permission to vent or flare gas according to legal standards. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0287-143 
TITLE New Oil and Gas Pool Records 
DESCRIPTION Applications for severance tax exemptions on new oil and gas fields, i.e. pools, plus miscellaneous supporting documents. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0284-143 
TITLE Oil and Gas Field Maps 
DESCRIPTION Maps containing information on well sites, surface features, and political boundaries. Also maps of gas pipelines used to gather gas from gas fields. 
RETENTION Permanent 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0302-143 
TITLE Oil and Gas Pro-Ration Schedules 
DESCRIPTION Schedules of production levels allowed for each well that is operating on a pro-rated basis. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0306-143 
TITLE Oil Producers Monthly Report for Pro-Rated Fields 
DESCRIPTION Records of oil production from fields operating on a pro-rated basis. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0435-143 
TITLE Seismic Plugging Records 
DESCRIPTION Records regarding the plugging of seismic holes. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Underground Injection Control Section

SERIES ID 0376-143 
TITLE Annual Fluid Injection Report (U3C) Forms 
DESCRIPTION Forms submitted by injection well oil production operators to report annual underground injection operations. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

SERIES ID 0345-143 
TITLE Injection and Disposal Well Records 
DESCRIPTION Docket file based on Underground Injection Control (UIC) Permit number, including plat maps, logs, applications, correspondence, orders, transfers, mechanical integrity results, annual reports of fluid injection, etc. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

SERIES ID 0369-143 
TITLE Underground Injection Control EPA Tracking 
DESCRIPTION Records related to the Commission's authority to control underground injection in Kansas in reference to the Environmental Protection Agency (EPA), including grant applications and supporting documents for EPA program review. 
RETENTION 15 calendar years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

SERIES ID 0368-143 
TITLE Underground Injection Control Maps 
DESCRIPTION Internally produced maps used to evaluate and approve applications submitted by underground injection operators to operate in the state. 
RETENTION See Comments 
COMMENTS Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2020-01-16 
K.A.R. NUMBER 53-2-205 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Well Plugging Section

SERIES ID 0322-143 
TITLE Abandoned Oil/Gas Production Well Database 
DESCRIPTION Computer index of all wells for which the State cannot identify a responsible party. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

SERIES ID 0436-143 
TITLE Abandoned Oil/Gas Production Well Project Files 
DESCRIPTION Records on each abandoned well plugging project initiated by the State, including responsible party research and legal analysis. 
RETENTION 5 calendar years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2019-10-17 
K.A.R. NUMBER 53-2-204 

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