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Kansas Records Retention Schedules

Results of Query:

Agency Code: 296 (Department of Labor)

Page 2 of 2 showing 73 records of 173 total, starting on record 101
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Agency Number: 296-015
Department of Labor
Labor Market Information Services Division

SERIES ID 0147-296 
TITLE Form DL 1-90 Purchase Order 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0149-296 
TITLE Monthly Data from BLS 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0150-296 
TITLE Monthly Employment Hours and Earnings 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 2 years, then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0151-296 
TITLE Nat. Reporter Schedule Photocopy 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0152-296 
TITLE OES Address Listings 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0153-296 
TITLE OES Completed Survey Forms 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0154-296 
TITLE OES Data and Control Files 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0155-296 
TITLE OES Document - Changes to Master File 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are electronic records, retain in office for 1 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0156-296 
TITLE OES Final Benchmark File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0157-296 
TITLE OES Final Collapse Override File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0158-296 
TITLE OES Final Detail Estimates File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0159-296 
TITLE OES Final ES-202 Micro File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0160-296 
TITLE OES Final Master File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0161-296 
TITLE OES Final Summary Estimates 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0162-296 
TITLE OES Final Universe File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0163-296 
TITLE OES Final Updated Parameter File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0164-296 
TITLE OES Respondent Correspondence 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0099-296 
TITLE OSH 200 Survey 
DESCRIPTION Reports of illnesses survey of Kansas businesses done on an annual basis including: name, address, type of business, and statistics on number of inquiries or illnesses resulting in lost work time. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0223-296 
TITLE OSH Survey Printouts 
DESCRIPTION Information used for verification and mailing of OSH 200 surveys including the names and addresses of sampled businesses receiving OSH 200 survey. 
RETENTION 005 cldr yrs 
COMMENTS These need to be shredded to insure confidentiality. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0218-296 
TITLE Occupational Safety and Health Administration (OSHA) 200 Survey 
DESCRIPTION Reports of illness survey of Kansas businesses completed annually including name, address, type of business, and statistics on the number of inquiries or illness resulting in lost work time. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(3) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0219-296 
TITLE Occupational Safety and Health Administration (OSHA) Survey Printouts 
DESCRIPTION Information gathered for verification and mailing of OSHA 200 Surveys including the names and address of sampled businesses receiving the OSHA 200 Survey. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. Destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0165-296 
TITLE Quarterly Reports -- LMIS 
DESCRIPTION Master employers broken out by multiple work sites. Listing by employment and physical address. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0166-296 
TITLE SF 1103 Govt. Bill of Lading 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0167-296 
TITLE SIC Refiling Forms 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 years then microfilm and retain for 6 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0168-296 
TITLE SO-117 Class I Railroad Data - LMIS 
DESCRIPTION Monthly Railroad unemployment claims by county 
RETENTION See Comments 
COMMENTS Retain for 5 yrs after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0169-296 
TITLE SO-201 Order Form Schedules 
DESCRIPTION  
RETENTION 003 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 3 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0170-296 
TITLE SO-207 BLS-UI Class Differences 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0171-296 
TITLE SO-220 Multistate Construction Firms 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0172-296 
TITLE SO-221 Benchmark Control Card 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0173-296 
TITLE SO-227 Office Record Card 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0174-296 
TITLE SO-228 Form 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0175-296 
TITLE SO-229 Registry Transmittal Form 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0176-296 
TITLE SO-234 Employment, Hours and Earnings 
DESCRIPTION  
RETENTION 002 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 2 years, then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0177-296 
TITLE SO-241 Block Control Form 
DESCRIPTION  
RETENTION 003 months 
COMMENTS These are hardcopy records, retain in office for 3 months, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0178-296 
TITLE SO-242 Transmittal Sheet 
DESCRIPTION  
RETENTION 003 months 
COMMENTS These are hardcopy records, retain in office for 3 months, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0179-296 
TITLE SO-246 Inventory and Requisition of Forms 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 year, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0180-296 
TITLE SO-270 State Benchmark Information 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0181-296 
TITLE Solicitation Control File Records 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0182-296 
TITLE Statistical Information 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records? Retain in office for current fiscal year, transfer to data base for 3 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0220-296 
TITLE Summary of Deaths 
DESCRIPTION Reports listing the cause of death by selected characteristics including data on deaths by age, sex, county, cities, etc. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0101-296 
TITLE Summary of Deaths 
DESCRIPTION Documents giving the cause of death by selected characteristics including: data on deaths by age, race, sex, county, cities, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer needed, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0102-296 
TITLE Survey Activities 
DESCRIPTION Records relating to documentation and correspondence of OSH survey procedures including: transmittal forms for tapes, technical changes, benchmark statistics, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0221-296 
TITLE Survey Activities 
DESCRIPTION Documentation and correspondence relating to OSHA survey procedures including transmittal forms for tapes, technical changes, benchmark statistics, etc. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0041-296 
TITLE Total Benefit Payment with Fraud Overpayment Records 
DESCRIPTION Record of benefits paid and fraud overpayments established for statistical reporting purposes. 
RETENTION See Comments 
COMMENTS Retain for 5 years after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0183-296 
TITLE Unemployment Insurance Address File 
DESCRIPTION Quarterly Census and Employment Wage (QCW) data. Employer Account Record (EAR) used to determine individual work sites and ultimately uploaded into federal software. 
RETENTION 1 year 
DISPOSITION Destroy 
RESTRICTIONS KSA - 44-714 (f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

Agency Number: 296-041
Department of Labor
Division of Workers' Compensation

SERIES ID 0185-296 
TITLE Accident Reports (Form K-WC 1101-A) 
DESCRIPTION Reports filed with the division by employers concerning any accidents to their employees of which they have knowledge, as required by K.S.A. 44-557. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain reports maintained in electronic format 50 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0187-296 
TITLE Assessment Files 
DESCRIPTION Documents relating to the division's annual assessment of fees to self-insured employers and workers' compensation insurance carriers to fund the administration of the Workers' Compensation Act. 
RETENTION See Comments 
COMMENTS Retain 2 years after file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0189-296 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, work papers, and other materials. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for "Budget Preparation Files, Annual." Record copy of budget materials maintained by Department of Human Resources, Fiscal Management Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0191-296 
TITLE Capital Inventories 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until usperseded by new inventory plus 3 fiscal years, then destroy.These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0192-296 
TITLE Claimant Advisory Section 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are the hardcopy, retain in office for 3 years after last activity then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0195-296 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda regarding workers compensation matters of a general nature. 
RETENTION 002 cldr yrs 
COMMENTS Supersedes general schedule. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14) 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0197-296 
TITLE Elections Files 
DESCRIPTION Documents relating to an employer's acceptance or nonacceptance of the provisions of the Workers' Compensation Act. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0211-296 
TITLE Employers' Research Request Records 
DESCRIPTION Documents relating to requests for information on an individual employee's workers compensation history and the division's response to the request. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0198-296 
TITLE Final Releases (Form D) 
DESCRIPTION Form granting employers final release from liability following the closure of a workers' compensation claim file. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0199-296 
TITLE Inventory Records - Non-Expendable Property 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for "Inventory Records, Non-Expendable Property." Record copy maintained by Department of Human Resources, Fiscal Management Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0200-296 
TITLE Investigation Files 
DESCRIPTION Interview and surveillance reports, video tapes, prosecution summaries and other documents relating to criminal investigations of alleged fraudulent or abusive workers' compensation claims. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b & K.S.A. 45-221(a)(10) 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0202-296 
TITLE Leases - Real Property and Capital Equipment 
DESCRIPTION Copies of lease agreements for agency offices in Topeka, Overland Park, Wichita, Salina, and Liberal. 
RETENTION See Comments 
COMMENTS Retain 2 calendar years after the end of the lease, then destroy. Record copy maintained by Policy, Planning, and Analysis Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0203-296 
TITLE Letters of Credit 
DESCRIPTION Copies of State Treasurer's office forms recording deposits and withdrawals of self-insured employers' security documents. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0204-296 
TITLE Litigated Claim Files - Fatal and Non-Fatal (a.k.a. "Red/Brown Dockets") 
DESCRIPTION Hearing transcripts, deposition, awards, orders, and other documents relating to contested workers' compensation claims filed by employees who allegedly received fatal or non-fatal work related injuries. 
RETENTION See Comments 
COMMENTS Retain 25 calendar years after application of hearing date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-510j(f) & K.S.A. 44-550b 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0206-296 
TITLE Medical Dispute Files 
DESCRIPTION Documents relating to investigations of complaints filed by health care providers who claim inadequate reimbursement from a self-insured employer or insurance carrier for medical services provided. 
RETENTION See Comments. 
COMMENTS Retain 2 years after the file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-510(a)(11) & KSA 45-221(a)(3) 
APPROVED 2009-04-09 
K.A.R. NUMBER 53-2-159 

SERIES ID 0207-296 
TITLE Non-Litigated Claims Files (a.k.a. "Blue Dockets") 
DESCRIPTION Hearing transcripts, settlement agreements, and other documents relating to uncontested workers' compensation claims filed by employees who received work related injuries. 
RETENTION 025 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 25 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0208-296 
TITLE Purchase Requests - Internal 
DESCRIPTION Copies of documents recording purchases made by the division and the receipt of items into the office. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for Purchase Requests - Internal. Record copy maintained by Department of Human Resources, Building and Office Service Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0209-296 
TITLE Receipts Records - Cash 
DESCRIPTION Forms recording money collected for law book and medical utilization book sold by the division. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0213-296 
TITLE Self-Insured Files 
DESCRIPTION Correspondence, reports, financial records, and other documents used to approve and manage a self-insured employer's account. 
RETENTION See Comments 
COMMENTS Retain in office until file is closed, transfer to the records center for 10 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 44-550b 
APPROVED 2009-04-09 
K.A.R. NUMBER 53-2-159 

SERIES ID 0214-296 
TITLE Transmittal/Cover Letters 
DESCRIPTION Routine form letters accompanying documents received by the agency. 
RETENTION See Comments 
COMMENTS Destroy upon receipt. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0215-296 
TITLE Utilization and Peer Review Files 
DESCRIPTION Documents relating to utilization and peer review of entities providing health care services pursuant to the Workers' Compensation Act to assess the appropriateness of treatment and fees charged. 
RETENTION See Comments 
COMMENTS Retain 2 years after the file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-510(a)(11) 
APPROVED 2009-04-01 
K.A.R. NUMBER 53-2-159 

SERIES ID 0216-296 
TITLE Vocational Rehabilitation Case Files 
DESCRIPTION Documents relating to division efforts to direct and audit the vocational rehabilitation needs of injured workers in order to monitor the workers' return to employment through appropriate services. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after case is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0217-296 
TITLE Working Files 
DESCRIPTION Variety of documents relating to work in progress on cases appealed. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

Agency Number: 296-042
Department of Labor
Division of Employment Standards

SERIES ID 0126-296 
TITLE Wage Claim Investigative Case Files 
DESCRIPTION Documents relating to the settlement of claims filed by employees against employers for alleged non-payment of wages. 
RETENTION See Comments 
COMMENTS Retain 5 years after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

Agency Number: 296-XXX
Department of Labor
Multiple subunits/subunit not defined

SERIES ID 0102-296 
TITLE Customer Studies and Surveys 
DESCRIPTION Internal and external customer studies and surveys. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0072-296 
TITLE General Information - Government Reports 
DESCRIPTION General Information in government reports sent by the U.S. Department of Labor. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0078-296 
TITLE Intergovernmental Memos - Directives 
DESCRIPTION Intergovernmental memorandum and directives pertaining to agency business received from the U.S. Department of Labor. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0062-296 
TITLE Operations and Procedures Manuals, Handbooks 
DESCRIPTION Original copies of Agency procedures issued in a collective manual. 
RETENTION See Comments 
COMMENTS Retain permanently or arrange to transfer to the State Archives. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 
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