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Kansas Records Retention Schedules

Results of Query:

Agency Code: 296 (Department of Labor)

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Agency Number: 296-002
Department of Labor
Division of Staff Services

SERIES ID 0010-296 
TITLE Books and Related Correspondence 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until audit exceptions are resolved, transfer to office storage for 3 years after audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0011-296 
TITLE Books of Original Entry 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until period covered is post-audited, transfer to office storage for 3 years after audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0013-296 
TITLE Budget Documents - Extra Copies 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until end of covered fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0014-296 
TITLE Budgetary Documents and Correspondence 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office for 4 years following end of fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0015-296 
TITLE Capital Inventories 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from Department of Administration, internal documents, correspondence. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0019-296 
TITLE Employee Personnel Files 
DESCRIPTION Electronic data associated with the employment of specific personnel: employee evaluation forms, applications for employment, and other personnel materials. 
RETENTION See Comments 
COMMENTS These are computer records to be retained permanently. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0020-296 
TITLE Employee Personnel Files 
DESCRIPTION Documents associated with the employment of specific personnel: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy the hard copy. Retain film 65 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2008-01-02 
K.A.R. NUMBER 53-2-100 

SERIES ID 0022-296 
TITLE Equal Employment Opportunity Grievance Files 
DESCRIPTION Documents related to discrimination charges concerning employment made against an agency and subsequent investigations. 
RETENTION See Comments 
COMMENTS Retain 5 years after grievance is settled, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(11) & (25) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0025-296 
TITLE Functional Time Distribution Tabulations 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until period covered is post-audited, transfer to office storage for 3 years after audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0026-296 
TITLE General Expense Vouchers 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
COMMENTS These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0030-296 
TITLE Job Applicant Flow Data 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for indefinite period. 
DISPOSITION  
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0035-296 
TITLE Management Analysis Studies 
DESCRIPTION Surveys, flow charts, budget material, case studies, projects, and reports gathered to review unit cost effectiveness or benefits to the agency. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 005 fiscal years, then contact the State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0038-296 
TITLE Payroll Documents 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 5 years then transfer to off-site storage for indefinite period. 
DISPOSITION  
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0039-296 
TITLE Purchasing Records 
DESCRIPTION Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. 
RETENTION 003 fisc yrs 
COMMENTS These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 296-003
Department of Labor
Division of Employment Security

SERIES ID 0007-296 
TITLE Additional Claim Form 
DESCRIPTION Unemployment Insurance Application. 
RETENTION 005 cldr yrs after case is closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26  ; Revised 2015-03-29
K.A.R. NUMBER 53-2-184 

SERIES ID 0044-296 
TITLE Administrative Reviews 
DESCRIPTION Documents associated with appeals on Unemployment Insurance tax matters. 
RETENTION Permanent 
COMMENTS Located in Contributions unit. Kept for guidance on future administrative reviews. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0045-296 
TITLE Agendas 
DESCRIPTION Agendas compiled for board members. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0047-296 
TITLE Annual Employer Benefit Charge Statement 
DESCRIPTION Annual statement sent to employers showing individual benefit charges on employees. 
RETENTION See comments 
COMMENTS Located in Contributions unit. Retain for 10 years after termination of business, then destroy.  
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0227-296 
TITLE Appeals Quality Reviews 
DESCRIPTION Unemployment Insurance Lower Authority Appeals Quality Review files. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0077-296 
TITLE Appeals Unemployment Insurance Hearing Documents 
DESCRIPTION Documents created as the result of an unemployment insurance appeal being filed. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0054-296 
TITLE Benefit Continued Claim Forms 
DESCRIPTION Unemployment claimant weekly request for benefit and certification of eligibility. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefit unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0009-296 
TITLE Benefit Overpayment Account and Non-Fraud Record 
DESCRIPTION Overpayment record of non-fraud overpayment and any monies that have been collected from that individual. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefit Payment Control unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0012-296 
TITLE Benefit Payment Control Fraud File 
DESCRIPTION Prosecutable fraud file. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0224-296 
TITLE Benefits Timeliness and Quality (BTQ) Reviews 
DESCRIPTION Benefits Timeliness and Quality (BTQ) Review cases. 
RETENTION 3 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-01-15  ; Revised 2015-03-04
K.A.R. NUMBER 53-2-183 

SERIES ID 0225-296 
TITLE Call Driver Report 
DESCRIPTION Reports completed by intake representatives to document call drivers. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0055-296 
TITLE Contributions Hearing Documents 
DESCRIPTION Documents associated with hearings of appeals on administrative reviews of tax matters. 
RETENTION Permanent 
COMMENTS Located in Contributions unit. Kept for guidance on future administrative reviews. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0056-296 
TITLE Correspondence - Board Members 
DESCRIPTION Incoming and outgoing letters and memoranda concerning Employment Security Board of Review activities. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0060-296 
TITLE Delinquent Unemployment Tax Files 
DESCRIPTION Records from actions on collection of delinquent taxes and reports. 
RETENTION See Comments 
COMMENTS Retain until delinquent taxes are paid, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0063-296 
TITLE Employer Charge Back Data 
DESCRIPTION Information collected concerning calculations of employer unemployment tax rates. 
RETENTION See Comments 
COMMENTS Retain in office for 004 yrs following beginning of new rate year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0021-296 
TITLE Employer Computer CrossMatch--Fraud Investigation 
DESCRIPTION Correspondence to employer to obtain claimant wage information. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in fraud unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0070-296 
TITLE Employer Experience Rating 
DESCRIPTION Annual notice transmitted to employers informing of UI tax rate assigned, based on claim experience. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0071-296 
TITLE Employer Experience Rating Data 
DESCRIPTION Information used to compile annual experience rating notices, based on claim experiences for employees. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0065-296 
TITLE Employer Liability Data 
DESCRIPTION Documents relating to employer tax liability determinations. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0066-296 
TITLE Employer Non-Charge/Charge 
DESCRIPTION File that shows Benefits Unit's determination of charge or non-charge based upon the claim for unemployment benefits. 
RETENTION See comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0067-296 
TITLE Employer Record 
DESCRIPTION Employer Account Record (EAR) listing all management aspects of the employers data for unemployment insurance tax purposes. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0068-296 
TITLE Employer Unemployment Tax Audits 
DESCRIPTION Documents relating to audit of employer records pertaining to Unemployment Insurance tax matters. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0048-296 
TITLE Employment Security Board of Review Decisions 
DESCRIPTION Documents recording the decision rendered by the Board of Review regarding appeals of previously denied benefits claims. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0028-296 
TITLE Employment Security Instructional Materials 
DESCRIPTION Instruction materials for Employment Security. 
RETENTION See Comments 
COMMENTS Retain three years after revision, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0069-296 
TITLE Entire Benefit Payment History 
DESCRIPTION Record of unemployment insurance payment data for individuals. 
RETENTION 010 yrs 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0023-296 
TITLE Fraud Referral Memorandum 
DESCRIPTION Correspondence between Kansas Department of Labor legal and prosecuting authorities. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefit Payment Control unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0027-296 
TITLE Individual Benefit Claim File 
DESCRIPTION Documents relating to individual unemployment insurance claims. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0226-296 
TITLE Interval Report 
DESCRIPTION Daily report broken down to 15-minute increments showing how many agents were on the phone during that 15-minute increment and how calls were handled during the 15-minute increment. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0029-296 
TITLE Investigation Files--Benefits Accuracy Measurement/Quality Control 
DESCRIPTION Documents relating to investigations of selected unemployment insurance claims conducted to assess whether the Department distributed benefits appropriately. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Performance Management unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.A.R. 50-4-2, K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0079-296 
TITLE Legislative Updates 
DESCRIPTION Reports compiled by agency staff regarding topics of interest or potential legislation to the appropriate legislators keeping them informed of the latest developments. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer one copy to the archives, destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0080-296 
TITLE Lien, Final Notice and Tax Warrant Levies 
DESCRIPTION Legal notices on employer underpayment of Unemployment Insurance taxes. 
RETENTION Permanent 
COMMENTS Located in Contributions unit. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0081-296 
TITLE Litigant Filed - Tried Cases 
DESCRIPTION Legal cases involving employers UI tax (Completed Cases), located in Contributions unit. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1)(25) and K.S.A. 44-714(e) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0085-296 
TITLE Monetary Determination Record 
DESCRIPTION Legal notification to unemployment insurance claimant of their calculated weekly and total benefit amounts. 
RETENTION 010 yrs 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0086-296 
TITLE Monthly Contribution Run 
DESCRIPTION All monetary transactions on employer accounts for the preceding month. 
RETENTION 005 yrs 
COMMENTS Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0036-296 
TITLE New Unemployment Insurance Claim Form 
DESCRIPTION Unemployment Insurance Claim Application. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0087-296 
TITLE Non-Liable Employer Documents 
DESCRIPTION Status documents of non-liable business entities. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0088-296 
TITLE Non-Monetary Determination Record 
DESCRIPTION Legal notification to unemployment insurance claimant of their eligibility to receive unemployment insurance benefits. 
RETENTION 010 yrs 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0084-296 
TITLE Notes - Board Meetings 
DESCRIPTION Notes regarding votes made by individual members of the Employment Security Board of Review. These are deliberation records. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1)(20) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0091-296 
TITLE Periodicals, Legislative Bulletins 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are the hardcopy record, retain in office for 3 years then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0093-296 
TITLE Project Files 
DESCRIPTION Working papers, reports, agendas, etc. relating to events or meetings that were sponsored or attended by staff. 
RETENTION See Comments 
COMMENTS Retain in office 5 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0094-296 
TITLE Public Concerns File 
DESCRIPTION Complaints and requests for assistance made by the public regarding possible civil rights violations. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0095-296 
TITLE Purged Benefit Account Report 
DESCRIPTION Applications and supporting documentation concerning inactive unemployment compensation accounts of individuals. 
RETENTION See Comments 
COMMENTS Retain for five years after file closed, then destroy. Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0096-296 
TITLE Quarterly Wage Report 
DESCRIPTION Quarterly reports made by employers of the wages paid to all employees and the employers' contributions to the unemployment compensation fund. 
RETENTION 010 fisc yrs 
COMMENTS Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0097-296 
TITLE Receiving Reports - Building Office Services 
DESCRIPTION Reports submitted by the agency to the Department of Human Resources for purchases. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0098-296 
TITLE Referee's Manual, Guidance Material 
DESCRIPTION Training materials and agency procedures. 
RETENTION See Comments 
COMMENTS Retain permanently or arrange to transfer to the State Archives. Located in Appeals unit. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0099-296 
TITLE Reports of Meetings 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These records are hardcopy form. Retain in office for 2 years from original date. 
DISPOSITION  
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0100-296 
TITLE Requests for Disclosure of Tax Information 
DESCRIPTION Authorization form requesting UI tax information. 
RETENTION 005 yrs 
COMMENTS Located in the Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0101-296 
TITLE Scrapbooks and Albums 
DESCRIPTION Collection of miscellaneous documents regarding agency activities. 
RETENTION See Comments 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0228-296 
TITLE Sensitive Exhibits 
DESCRIPTION Documents related to unemployment claims of a sensitive nature (e.g. pornographic pictures). 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0103-296 
TITLE Subject Files 
DESCRIPTION Variety of documents relating to subjects of interest to the Latino community and the agency. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0104-296 
TITLE Tax Returns and Adjustments 
DESCRIPTION Forms used to adjust employers' quarterly wage reports and Unemployment Insurance tax returns. 
RETENTION 010 yrs 
COMMENTS Located in Contributions Unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0106-296 
TITLE Topical Information Packets 
DESCRIPTION Compilation of information relating to specific topics that may be of interest to the general public. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0008-296 
TITLE Unemployment Insurance Benefit Overpayment Account and Fraud Record 
DESCRIPTION Record of overpayment of someone who has committed unemployment fraud and any monies that have been collected from that individual. 
RETENTION Retain for 005 yrs after file closed, then destroy.  
COMMENTS Located in Benefit Payment Control unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0017-296 
TITLE Unemployment Insurance Continued Claim Form--Fraud Investigation 
DESCRIPTION Weekly claim for unemployment benefits used for fraud investigation. 
RETENTION Retain for 005 yrs after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0108-296 
TITLE Unemployment Tax Collection Legal Files 
DESCRIPTION Copies of lawsuits, tax warrants, bankruptcy claims, and other legal files relating to the determination and collection of state unemployment taxes. 
RETENTION See Comments 
COMMENTS Retain in office 002 yrs after case is settled or closed, then destroy. Originals are maintained with the District Courts. Any original accounting information is maintained in the Delinquent Accounts unit. Located in Legal unit. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(e), K.A.R. 50-4-2, K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0111-296 
TITLE Wage Payment Record 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are computer records, retain for 10 years then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 296-004
Department of Labor
Employment Services

SERIES ID 0113-296 
TITLE ASME Data Reports 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office indefinitely. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0117-296 
TITLE Client Card Files 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office indefinitely. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0118-296 
TITLE Client Documents 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office for 3 years, transfer to office storage for 2 years then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0120-296 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0121-296 
TITLE Federal Contract Financial Records 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office for 5 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0122-296 
TITLE Legal Documents 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office for 1 year, transfer to off-site storage for 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0123-296 
TITLE R-1 Repair Reports 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office indefinitely. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0124-296 
TITLE Shop Reviews 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office indefinitely. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0125-296 
TITLE Statistical Information 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office for 3 years, transfer to office storage for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0127-296 
TITLE Workplace Safety Inspections 
DESCRIPTION Inspection reports completed on city, county, and private companies, upon request and availability of grant funds, conducted by Department of Human Resources inspectors every 3-5 years to ensure compliance with safety and industrial hygiene standards. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS Private companies per CFR 1908. 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

Agency Number: 296-007
Department of Labor
Fiscal Management

SERIES ID 0043-296 
TITLE Working Papers 
DESCRIPTION Fiscal working papers retained on site. 
RETENTION 2 fiscal year 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

Agency Number: 296-008
Department of Labor
Legal Services

SERIES ID 0052-296 
TITLE Case Files - Labor Relations 
DESCRIPTION Hearing transcripts, exhibits, and orders relating to the determination of appropriate bargaining units, the conduct of representation elections, and the resolution of prohibited practice complaints. 
RETENTION See Comments 
COMMENTS Retain in office 5 years, then transfer original fact finder reports, unit descriptions and important rulings to the archives. Retain other documents in office for 5 years, transfer to storage for 5 years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1997-10-09  ; Revised 2014-12-31
K.A.R. NUMBER 53-2-113 

SERIES ID 0053-296 
TITLE Case Files - Labor Relations - Copies 
DESCRIPTION Hearing transcripts, exhibits, and orders relating to the determination of appropriate bargaining units, the conduct of representation elections, and the resolution of prohibited practice complaints. 
RETENTION See Comments 
COMMENTS Retain in office copies of fact-finder reports, unit descriptions and important rulings until no longer useful, then destroy. Transfer originals to the archives after 5 years. Retain other documents until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-10-09  ; Revised 2014-12-31
K.A.R. NUMBER 53-2-113 

SERIES ID 0010-296 
TITLE Wage Payment Collection Files 
DESCRIPTION Copies of lawsuits, petitions, judgments, etc. relating to compliance with agency orders directing payment of earned wages, interest and penalties. 
RETENTION See Comments 
COMMENTS Retain in office 2 years after case is settled or closed, then destroy. Originals are maintained at the District Courts. Original wage claim files are maintained in the Employment Standards unit. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09  ; Revised 2014-12-31
K.A.R. NUMBER 53-2-110 

Agency Number: 296-008
Department of Labor
Legal Services
Board of Review

SERIES ID 0128-296 
TITLE Board of Review Appeals Docket Sheets 
DESCRIPTION Form indicating the judge's decision regarding an unemployment benefit denial hearing. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0129-296 
TITLE Court of Appeals Case Files 
DESCRIPTION Orders, journal entry, transcripts, etc. relating to Appellate Court cases filed after denial at the district court level. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0130-296 
TITLE District Court Appeals Files 
DESCRIPTION Orders, journal entry, transcripts, etc. relating to decisions rendered by the Board of Review denying unemployment benefits which were subsequently appealed to the District Court. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

Agency Number: 296-015
Department of Labor
Labor Market Information Services Division

SERIES ID 0132-296 
TITLE Adm. 135 Envelope Shipments 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0133-296 
TITLE Annual Averages 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy after 3 months by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0134-296 
TITLE Annual Schedule Needs 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0139-296 
TITLE BLS 3023 Industry Class. Statements 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy after 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0140-296 
TITLE BLS 790 Schedules 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0136-296 
TITLE Benchmark Listings 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0137-296 
TITLE Benchmark Materials from BLS 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0138-296 
TITLE Benchmark Worksheets 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0142-296 
TITLE Correspondence - Routine 
DESCRIPTION Correspondence outside of regular LMIS programs, e.g. transmittal letters, requests for information, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0143-296 
TITLE Delinquency Control Listings - Contributions 
DESCRIPTION Quarterly electronic listing of individual delinquent assignments by Field District.  
RETENTION See Comments 
COMMENTS Retain until updated, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0144-296 
TITLE Detail Files 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are electronic records, retain in office for 1 years, microfilm and retain for 6 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0145-296 
TITLE Estimating Tabulations 
DESCRIPTION  
RETENTION 002 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 2 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0146-296 
TITLE Estimating Worksheets 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0147-296 
TITLE Form DL 1-90 Purchase Order 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0149-296 
TITLE Monthly Data from BLS 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0150-296 
TITLE Monthly Employment Hours and Earnings 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 2 years, then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0151-296 
TITLE Nat. Reporter Schedule Photocopy 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0152-296 
TITLE OES Address Listings 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0153-296 
TITLE OES Completed Survey Forms 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0154-296 
TITLE OES Data and Control Files 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0155-296 
TITLE OES Document - Changes to Master File 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are electronic records, retain in office for 1 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0156-296 
TITLE OES Final Benchmark File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0157-296 
TITLE OES Final Collapse Override File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0158-296 
TITLE OES Final Detail Estimates File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0159-296 
TITLE OES Final ES-202 Micro File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0160-296 
TITLE OES Final Master File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0161-296 
TITLE OES Final Summary Estimates 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0162-296 
TITLE OES Final Universe File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0163-296 
TITLE OES Final Updated Parameter File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0164-296 
TITLE OES Respondent Correspondence 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0099-296 
TITLE OSH 200 Survey 
DESCRIPTION Reports of illnesses survey of Kansas businesses done on an annual basis including: name, address, type of business, and statistics on number of inquiries or illnesses resulting in lost work time. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0223-296 
TITLE OSH Survey Printouts 
DESCRIPTION Information used for verification and mailing of OSH 200 surveys including the names and addresses of sampled businesses receiving OSH 200 survey. 
RETENTION 005 cldr yrs 
COMMENTS These need to be shredded to insure confidentiality. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0218-296 
TITLE Occupational Safety and Health Administration (OSHA) 200 Survey 
DESCRIPTION Reports of illness survey of Kansas businesses completed annually including name, address, type of business, and statistics on the number of inquiries or illness resulting in lost work time. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(3) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0219-296 
TITLE Occupational Safety and Health Administration (OSHA) Survey Printouts 
DESCRIPTION Information gathered for verification and mailing of OSHA 200 Surveys including the names and address of sampled businesses receiving the OSHA 200 Survey. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. Destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0165-296 
TITLE Quarterly Reports -- LMIS 
DESCRIPTION Master employers broken out by multiple work sites. Listing by employment and physical address. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0166-296 
TITLE SF 1103 Govt. Bill of Lading 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0167-296 
TITLE SIC Refiling Forms 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 years then microfilm and retain for 6 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0168-296 
TITLE SO-117 Class I Railroad Data - LMIS 
DESCRIPTION Monthly Railroad unemployment claims by county 
RETENTION See Comments 
COMMENTS Retain for 5 yrs after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0169-296 
TITLE SO-201 Order Form Schedules 
DESCRIPTION  
RETENTION 003 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 3 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0170-296 
TITLE SO-207 BLS-UI Class Differences 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0171-296 
TITLE SO-220 Multistate Construction Firms 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0172-296 
TITLE SO-221 Benchmark Control Card 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0173-296 
TITLE SO-227 Office Record Card 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0174-296 
TITLE SO-228 Form 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0175-296 
TITLE SO-229 Registry Transmittal Form 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0176-296 
TITLE SO-234 Employment, Hours and Earnings 
DESCRIPTION  
RETENTION 002 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 2 years, then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0177-296 
TITLE SO-241 Block Control Form 
DESCRIPTION  
RETENTION 003 months 
COMMENTS These are hardcopy records, retain in office for 3 months, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0178-296 
TITLE SO-242 Transmittal Sheet 
DESCRIPTION  
RETENTION 003 months 
COMMENTS These are hardcopy records, retain in office for 3 months, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0179-296 
TITLE SO-246 Inventory and Requisition of Forms 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 year, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0180-296 
TITLE SO-270 State Benchmark Information 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0181-296 
TITLE Solicitation Control File Records 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0182-296 
TITLE Statistical Information 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records? Retain in office for current fiscal year, transfer to data base for 3 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0220-296 
TITLE Summary of Deaths 
DESCRIPTION Reports listing the cause of death by selected characteristics including data on deaths by age, sex, county, cities, etc. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0101-296 
TITLE Summary of Deaths 
DESCRIPTION Documents giving the cause of death by selected characteristics including: data on deaths by age, race, sex, county, cities, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer needed, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0102-296 
TITLE Survey Activities 
DESCRIPTION Records relating to documentation and correspondence of OSH survey procedures including: transmittal forms for tapes, technical changes, benchmark statistics, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0221-296 
TITLE Survey Activities 
DESCRIPTION Documentation and correspondence relating to OSHA survey procedures including transmittal forms for tapes, technical changes, benchmark statistics, etc. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0041-296 
TITLE Total Benefit Payment with Fraud Overpayment Records 
DESCRIPTION Record of benefits paid and fraud overpayments established for statistical reporting purposes. 
RETENTION See Comments 
COMMENTS Retain for 5 years after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0183-296 
TITLE Unemployment Insurance Address File 
DESCRIPTION Quarterly Census and Employment Wage (QCW) data. Employer Account Record (EAR) used to determine individual work sites and ultimately uploaded into federal software. 
RETENTION 1 year 
DISPOSITION Destroy 
RESTRICTIONS KSA - 44-714 (f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

Agency Number: 296-041
Department of Labor
Division of Workers' Compensation

SERIES ID 0185-296 
TITLE Accident Reports (Form K-WC 1101-A) 
DESCRIPTION Reports filed with the division by employers concerning any accidents to their employees of which they have knowledge, as required by K.S.A. 44-557. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain reports maintained in electronic format 50 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0187-296 
TITLE Assessment Files 
DESCRIPTION Documents relating to the division's annual assessment of fees to self-insured employers and workers' compensation insurance carriers to fund the administration of the Workers' Compensation Act. 
RETENTION See Comments 
COMMENTS Retain 2 years after file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0189-296 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, work papers, and other materials. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for "Budget Preparation Files, Annual." Record copy of budget materials maintained by Department of Human Resources, Fiscal Management Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0191-296 
TITLE Capital Inventories 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until usperseded by new inventory plus 3 fiscal years, then destroy.These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0192-296 
TITLE Claimant Advisory Section 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are the hardcopy, retain in office for 3 years after last activity then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0195-296 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda regarding workers compensation matters of a general nature. 
RETENTION 002 cldr yrs 
COMMENTS Supersedes general schedule. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14) 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0197-296 
TITLE Elections Files 
DESCRIPTION Documents relating to an employer's acceptance or nonacceptance of the provisions of the Workers' Compensation Act. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0211-296 
TITLE Employers' Research Request Records 
DESCRIPTION Documents relating to requests for information on an individual employee's workers compensation history and the division's response to the request. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0198-296 
TITLE Final Releases (Form D) 
DESCRIPTION Form granting employers final release from liability following the closure of a workers' compensation claim file. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0199-296 
TITLE Inventory Records - Non-Expendable Property 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for "Inventory Records, Non-Expendable Property." Record copy maintained by Department of Human Resources, Fiscal Management Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0200-296 
TITLE Investigation Files 
DESCRIPTION Interview and surveillance reports, video tapes, prosecution summaries and other documents relating to criminal investigations of alleged fraudulent or abusive workers' compensation claims. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b & K.S.A. 45-221(a)(10) 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0202-296 
TITLE Leases - Real Property and Capital Equipment 
DESCRIPTION Copies of lease agreements for agency offices in Topeka, Overland Park, Wichita, Salina, and Liberal. 
RETENTION See Comments 
COMMENTS Retain 2 calendar years after the end of the lease, then destroy. Record copy maintained by Policy, Planning, and Analysis Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0203-296 
TITLE Letters of Credit 
DESCRIPTION Copies of State Treasurer's office forms recording deposits and withdrawals of self-insured employers' security documents. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0204-296 
TITLE Litigated Claim Files - Fatal and Non-Fatal (a.k.a. "Red/Brown Dockets") 
DESCRIPTION Hearing transcripts, deposition, awards, orders, and other documents relating to contested workers' compensation claims filed by employees who allegedly received fatal or non-fatal work related injuries. 
RETENTION See Comments 
COMMENTS Retain 25 calendar years after application of hearing date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-510j(f) & K.S.A. 44-550b 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0206-296 
TITLE Medical Dispute Files 
DESCRIPTION Documents relating to investigations of complaints filed by health care providers who claim inadequate reimbursement from a self-insured employer or insurance carrier for medical services provided. 
RETENTION See Comments. 
COMMENTS Retain 2 years after the file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-510(a)(11) & KSA 45-221(a)(3) 
APPROVED 2009-04-09 
K.A.R. NUMBER 53-2-159 

SERIES ID 0207-296 
TITLE Non-Litigated Claims Files (a.k.a. "Blue Dockets") 
DESCRIPTION Hearing transcripts, settlement agreements, and other documents relating to uncontested workers' compensation claims filed by employees who received work related injuries. 
RETENTION 025 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 25 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0208-296 
TITLE Purchase Requests - Internal 
DESCRIPTION Copies of documents recording purchases made by the division and the receipt of items into the office. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for Purchase Requests - Internal. Record copy maintained by Department of Human Resources, Building and Office Service Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0209-296 
TITLE Receipts Records - Cash 
DESCRIPTION Forms recording money collected for law book and medical utilization book sold by the division. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0213-296 
TITLE Self-Insured Files 
DESCRIPTION Correspondence, reports, financial records, and other documents used to approve and manage a self-insured employer's account. 
RETENTION See Comments 
COMMENTS Retain in office until file is closed, transfer to the records center for 10 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 44-550b 
APPROVED 2009-04-09 
K.A.R. NUMBER 53-2-159 

SERIES ID 0214-296 
TITLE Transmittal/Cover Letters 
DESCRIPTION Routine form letters accompanying documents received by the agency. 
RETENTION See Comments 
COMMENTS Destroy upon receipt. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0215-296 
TITLE Utilization and Peer Review Files 
DESCRIPTION Documents relating to utilization and peer review of entities providing health care services pursuant to the Workers' Compensation Act to assess the appropriateness of treatment and fees charged. 
RETENTION See Comments 
COMMENTS Retain 2 years after the file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-510(a)(11) 
APPROVED 2009-04-01 
K.A.R. NUMBER 53-2-159 

SERIES ID 0216-296 
TITLE Vocational Rehabilitation Case Files 
DESCRIPTION Documents relating to division efforts to direct and audit the vocational rehabilitation needs of injured workers in order to monitor the workers' return to employment through appropriate services. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after case is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0217-296 
TITLE Working Files 
DESCRIPTION Variety of documents relating to work in progress on cases appealed. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

Agency Number: 296-042
Department of Labor
Division of Employment Standards

SERIES ID 0126-296 
TITLE Wage Claim Investigative Case Files 
DESCRIPTION Documents relating to the settlement of claims filed by employees against employers for alleged non-payment of wages. 
RETENTION See Comments 
COMMENTS Retain 5 years after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

Agency Number: 296-XXX
Department of Labor
Multiple subunits/subunit not defined

SERIES ID 0102-296 
TITLE Customer Studies and Surveys 
DESCRIPTION Internal and external customer studies and surveys. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0072-296 
TITLE General Information - Government Reports 
DESCRIPTION General Information in government reports sent by the U.S. Department of Labor. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0078-296 
TITLE Intergovernmental Memos - Directives 
DESCRIPTION Intergovernmental memorandum and directives pertaining to agency business received from the U.S. Department of Labor. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0062-296 
TITLE Operations and Procedures Manuals, Handbooks 
DESCRIPTION Original copies of Agency procedures issued in a collective manual. 
RETENTION See Comments 
COMMENTS Retain permanently or arrange to transfer to the State Archives. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

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