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Kansas Records Retention Schedules

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Agency Code: 143 (State Corporation Commission)

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Agency Number: 143-010
State Corporation Commission
Administrative Division

SERIES ID 0425-143 
TITLE Confidential Docket Materials 
DESCRIPTION Formal Docket cases material determined by the Commission to be confidential by companies filing applications in accordance with K.A.R. 82-1-221A. 
RETENTION See Comments 
COMMENTS Retain hard copy until microfilm is verified, then destroy. Retain microfilm until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 66-1220a & KAR 82-1-221A et al. 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0142-143 
TITLE Request for Access to Records 
DESCRIPTION Documents related to requests for access to state agency records and agency responses prepared pursuant to KSA 45-218. 
RETENTION 005 cldr yrs 
COMMENTS These records exist solely on electronic format. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-01-14 
K.A.R. NUMBER 53-2-095 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Accounting Section

SERIES ID 0012-143 
TITLE Appropriation Accounting System 
DESCRIPTION Computer database that is the internal accounting system for the Kansas Corporation Commission and used to create expenditure reports, capital outlay reports, appropriation reports, etc. 
RETENTION See Comments 
COMMENTS Delete after the expiration of the retention period authorized for the disposable hardcopy file or when no longer needed, whichever is later. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Commissioners, Offices of

SERIES ID 0029-143 
TITLE Case Reference Files 
DESCRIPTION Copies of Utilities, Mined Land, Transportation, and Conservation Applications and generic investigations with supporting materials (reports, studies, correspondence, etc.) 
RETENTION See Comments 
COMMENTS Maintain until no longer useful, then destroy. Duplicative of materials in other offices. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0081-143 
TITLE History of State Corporation Commission File 
DESCRIPTION Memos, biographies, publications, clippings related to the history of the Commission (Incomplete.) 
RETENTION See Comments 
COMMENTS Maintain indefinitely, if space shortage develops, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0151-143 
TITLE Technical Reference Files - Federal Issues 
DESCRIPTION Information supplied by the Federal Energy Regulatory Commission (FERC), Federal Communications Commission (FCC), Interstate Commerce Commission (ICC), and Interstate Oil Compact Commission (IOCC). 
RETENTION See Comments 
COMMENTS Maintain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Computer Services

SERIES ID 0045-143 
TITLE Correspondence - Computer Services 
DESCRIPTION Letters and memos sent and received by the Computer Services Department staff. 
RETENTION See Comments 
COMMENTS Retain 2 years and then discard if routine, retain 2 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0061-143 
TITLE Documentation for Computer Programs 
DESCRIPTION Material in binders explaining the operation and maintenance of computer programs. 
RETENTION See Comments 
COMMENTS Retain as long as related programs and data are preserved, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0062-143 
TITLE Electrical System Hourly Loads in EEI Format 
DESCRIPTION Data concerning electrical system loads of generating electric companies in Kansas by hour for each year. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Energy Analysis

SERIES ID 0033-143 
TITLE Compliance to Maximum Lighting Standards 
DESCRIPTION Copies of maximum lighting standards compliance certifications for new commercial buildings submitted by contractors to utilities companies, which forward the copies to the KCC. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0058-143 
TITLE Disconnect Reports 
DESCRIPTION Monthly summary data reports prepared by the KCC concerning utilities customers whose service has been disconnected because of inability to pay. 
RETENTION 002 cldr yrs 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0140-143 
TITLE Rate Case Information Prepared By REA Staff 
DESCRIPTION Research information compiled by the division staff at the request of the commissioners and other divisions for use in rate cases. 
RETENTION 004 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Energy Section

SERIES ID 0052-143 
TITLE Correspondence and Information - PURPA 
DESCRIPTION Documents concerning programs established pursuant to the Public Utility Regulatory Policy Act. 
RETENTION 005 cldr yrs 
COMMENTS Microfilm paper, then dispose. Retain film 20 years, then transfer to the State Archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0082-143 
TITLE ICP Cycle Data Information 
DESCRIPTION Printed federal regulations governing the Institutional Conservation Program received from the U.S. Dept. of Energy with related materials from other sources. 
RETENTION 003 fisc yrs 
COMMENTS Retain until audit is completed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0099-143 
TITLE Major Issue Reports Generated by Section (or REA) 
DESCRIPTION Reports regarding major issues prepared by the staff at the direction of the commission. 
RETENTION 005 cldr yrs 
COMMENTS Microfilm paper, then destroy hard copy. Retain film 20 years, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Executive Director, Office of

SERIES ID 0034-143 
TITLE Computer Services Files 
DESCRIPTION Correspondence and reports related to agency's computerization. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Affairs and Consumer Protection

SERIES ID 0009-143 
TITLE Annual Customer Survey Forms 
DESCRIPTION Copies of surveys completed by customers as each company under the agency's jurisdiction must survey their customers annually for input on quality of service. Companies retain originals. 
RETENTION See Comments 
COMMENTS Retain survey forms 1 year, then recycle. Retain summary statements 3 years, then recycle. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-07-19 
K.A.R. NUMBER 53-2-085 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Information Office

SERIES ID 0032-143 
TITLE Complaint Files 
DESCRIPTION Documents related to complaints filed with the KCC by consumers. 
RETENTION See Comments 
COMMENTS Retain original documents 3 years, and enter on computer, then discard. Retain computer data 5 years, then erase. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-07-13 
K.A.R. NUMBER 53-2-080 

SERIES ID 0105-143 
TITLE Monthly Complaint Reports 
DESCRIPTION Monthly computer-generated statistical reports prepared by the Kansas Corporation Commission regarding complaints filed by consumers and distributed to regulated companies and the Commissioners. 
RETENTION See Comments 
COMMENTS Retain printouts for 10 calendar years, then transfer one copy of each report to the archives, destroy the remainder. Retain electronic format data for 5 calendar years, then delete. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0108-143 
TITLE News Releases 
DESCRIPTION Typed news releases issued by the Kansas Corporation Commission. 
RETENTION See Comments 
COMMENTS Retain reference copy in office for 10 calendar years, then destroy. Transfer one copy of each News Release to the archives in an annual shipment. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0109-143 
TITLE News Summaries 
DESCRIPTION Copies of KCC-related items in newspapers, magazines, and other publications used for informational purposes. 
RETENTION 002 cldr yrs 
COMMENTS Retain 2 years, then transfer to archives where duplicated information will be purged. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0130-143 
TITLE Public Hearing Files 
DESCRIPTION Copies of documents related to public hearings conducted by the Kansas Corporation Commission acquired for reference use by the Investigation and Mediation Section staff. 
RETENTION See Comments 
COMMENTS Retain fact sheet in docket file of related case and retain accordingly. Retain reference copy 2 calendar years, then destroy. Retain other documents 1 calendar year, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0139-143 
TITLE Rate Case and General Investigation Files 
DESCRIPTION Copies of documents related to rate cases and general investigations of the KCC used in handling media inquires. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-010
State Corporation Commission
Administrative Division
Support Services

SERIES ID 0010-143 
TITLE Appearance Dockets 
DESCRIPTION Record of all actions related to each application received by the Kansas Corporation Commission. 
RETENTION See Comments 
COMMENTS Retain originals for 10 calendar years. Cross-reference continuations and open cases on database, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0011-143 
TITLE Appearance Dockets Cross Reference File 
DESCRIPTION Cross reference file, formerly maintained as a card file and currently maintained as an electronic database, that provides access to numerically arranged appearance dockets by name of applicant. 
RETENTION See Comments 
COMMENTS Retain card file until superseded by electronic database, then transfer to the archives. Retain electronic database for 20 years, then transfer to the archives in some format. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0053-143 
TITLE County Road Maps 
DESCRIPTION Printed maps of the roads in each county obtained from the State Department of Transportation for reference use by the KCC staff. 
RETENTION See Comments 
COMMENTS Retain until superseded by updated map, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0075-143 
TITLE Form Originals 
DESCRIPTION Originals of agency-designed forms prepared by the Graphics Section. 
RETENTION See Comments 
COMMENTS Retain until superseded by updated chart, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0138-143 
TITLE Railroad Maps 
DESCRIPTION Printed maps, and mylar copies of them, depicting railroad lines in Kansas prepared by the graphics section and updated biennially. 
RETENTION See Comments 
COMMENTS Retain original until no longer useful and then discard, transfer one copy of each updated printed map to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0156-143 
TITLE Utility Service Maps 
DESCRIPTION Maps depicting certified areas, physical property, and other data concerning utilities regulated by the KCC, including county maps placed in binders. 
RETENTION See Comments 
COMMENTS Retain originals 5 years after superseded by updated maps, then transfer to archives, retain chronaflex positive copies until superseded and then discard. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-015
State Corporation Commission
Litigation Division

SERIES ID 0167-143 
TITLE Attorneys' Working Files 
DESCRIPTION Working papers used or prepared by staff attorneys in utilities cases. 
RETENTION See Comments 
COMMENTS Retain 5 years after final order, then discard. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0169-143 
TITLE Central Utility Files 
DESCRIPTION Copies of orders, certificates, and applications in formal and informal KCC proceedings involving utilities. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0171-143 
TITLE Correspondence - Routine 
DESCRIPTION Copies of letters and memoranda sent by the Legal Department staff; also travel vouchers. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0173-143 
TITLE Court Reporter Notes 
DESCRIPTION Shorthand notes prepared by court reporters during hearings of the KCC or related proceedings. 
RETENTION See Comments 
COMMENTS Retain transcribed notes 6 months and then discard, retain others 5 years and then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0174-143 
TITLE Court Reporter Transcripts - Formal Dockets 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared during formal docket hearings. 
RETENTION See Comments 
COMMENTS Microfilm after transcription is completed. Retain microfilm permanently. Retain paper record 2 years, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0175-143 
TITLE Court Reporter Transcripts - Informal Dockets 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared during informal docket hearings. 
RETENTION See Comments 
COMMENTS Retain originals 1 year, then microfilm. Paper form can then be destroyed. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0176-143 
TITLE Court Reporter Transcripts - Mined Land Board Meetings 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared during board meetings. 
RETENTION See Comments 
COMMENTS Retain originals one year, then microfilm. Discard paper form after microfilmed. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0177-143 
TITLE Court Reporter Transcripts - Non-Docket Issues and Meetings 
DESCRIPTION Typed transcripts of court reporters shorthand notes prepared at staff requests during informal meetings between Staff and other agencies and\or other parties. 
RETENTION See Comments 
COMMENTS Retain originals until no longer useful, then transfer to Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-10-29 
K.A.R. NUMBER 53-2-072 

SERIES ID 0179-143 
TITLE Federal Regulatory Agency Files 
DESCRIPTION Motions, petitions, interventions, briefs, and other documents related to filings by KCC in proceedings of Federal Communication Comm., Federal Energy Regulatory Comm., and Interstate Commerce Comm. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0180-143 
TITLE Oil and Gas Proration Orders 
DESCRIPTION Copies of KCC basic orders concerning proration of oil and gas production among various companies. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0182-143 
TITLE Report of Hearing Log 
DESCRIPTION Quick reference for Court Reporter clerical support listing staff attorney, court reporter, company attorney, citations, disposition, number of pages in transcript, date typed, and #'s of transcripts. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-18 
K.A.R. NUMBER 53-2-074 

SERIES ID 0183-143 
TITLE Summary of Notes 
DESCRIPTION Bound booklets listing all formal dockets which were dictated or partially dictated, but not transcribed. Lists by formal docket number are arranged by year. Indicates notes when no transcripts 
RETENTION 007 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-18 
K.A.R. NUMBER 53-2-074 

SERIES ID 0185-143 
TITLE Transportation Files 
DESCRIPTION Copies of orders, applications, certificates, and filings related to KCC proceedings involving motor carriers, railroads, and pipelines. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-020
State Corporation Commission
Utilities Division

SERIES ID 0186-143 
TITLE Accounting Section Workpapers 
DESCRIPTION Workpapers developed by the Accounting Section staff related to closed rate cases which are retained for use of examples in future rate cases or for use in appeals. 
RETENTION See Comments 
COMMENTS Retain until superseded by workpapers for subsequent rate case, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0189-143 
TITLE Annual Financial Reports 
DESCRIPTION Financial reports submitted annually by all public utilities regulated by the KCC. 
RETENTION See Comments 
COMMENTS Transfer all originals predating 1970 to archives, retain subsequent originals 5 years, and until microfilmed, and then discard. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0188-143 
TITLE Annual and Special Reports 
DESCRIPTION General and specific reports on agency activities. Such as, but not limited to, S.B.881 Report and NARUC reports. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0190-143 
TITLE Applications - Utilities 
DESCRIPTION Applications of various types filed with the Kansas Corporation Commission by all regulated utilities for authorization to operate in Kansas. 
RETENTION See Comments 
COMMENTS Microfilm, return to Utilities Division and retain in conjunction with Docket Files. Retain microfilm 30 years, then transfer to the archives. Security negatives stored at KSHS. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0191-143 
TITLE Card Files 
DESCRIPTION Index to proceedings involving each utility company. 
RETENTION See Comments 
COMMENTS Retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0192-143 
TITLE Certificates of Convenience and Necessity 
DESCRIPTION Certificates issued by the KCC authorizing regulated utilities to operate over specified geographic areas in Kansas. 
RETENTION See Comments 
COMMENTS Retain originals until noncurrent, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0195-143 
TITLE Commission Orders 
DESCRIPTION Commission's final orders in formal cases. 
RETENTION See Comments 
COMMENTS Originals filmed as issued. Retain original hard copy until no longer useful, then destroy. Retain microfilm 50 years, then transfer to the archives. Discard duplicate hard copy when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0193-143 
TITLE Commission Orders 
DESCRIPTION Duplicate chronological file of Commission's final orders in formal cases maintained for reference purposes. 
RETENTION See Comments 
COMMENTS Retain paper copies 15 years, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0194-143 
TITLE Commission Orders 
DESCRIPTION Duplicate chronological file of Commission's final orders in formal cases, maintained for reference purpose. 
RETENTION 005 cldr yrs 
COMMENTS Originals filmed as issued. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0196-143 
TITLE Communication and Electric Line Reports 
DESCRIPTION Requests from regulated utilities for authority to make changes in communication or electric lines. 
RETENTION See Comments 
COMMENTS Retain originals while current and until no longer useful, then discard after microfilming; retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0197-143 
TITLE Contracts 
DESCRIPTION Legal agreements between utilities which have been approved by the KCC. 
RETENTION See Comments 
COMMENTS Retain originals until microfilmed, then destroy hard copy. Retain microfilm 30 years, then transfer to the archives. Security negatives are stored in the KSHS museum. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0199-143 
TITLE Correspondence - Routine 
DESCRIPTION Division copies of general internal and external correspondence and memos sent and received. 
RETENTION See Comments 
COMMENTS Retain 3 years and then discard if routine, retain 3 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0200-143 
TITLE Docket Files 
DESCRIPTION Applications, pleadings, correspondence, transcripts, orders, and other documents related to formal and informal commission proceedings. 
RETENTION See Comments 
COMMENTS Microfilm complete case after it closes. Retain hard copy 3 years then destroy. Retain microfilm 30 years, then transfer to the archives. Security negatives are stored at the KSHS museum. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0201-143 
TITLE Electric Accident Report 
DESCRIPTION Accidents reported by jurisdictional utilities in accordance with KSA 66-132. Included physical injuries & electrocutions of persons in contact with transmission lines, time, location & circumstances. 
RETENTION See Comments 
COMMENTS Retain on paper until microfilmed. Recycle paper, retain film permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0202-143 
TITLE Electric Cooperative Sub-station Report 
DESCRIPTION Monthly report by electric utilities under KCC jurisdiction. Includes location, capacity and demand of substation, metered Kwh & dollar amount of sales, # of customers associated with energy sold. 
RETENTION See Comments 
COMMENTS Retain paper original current + 1 c. year, microfilm, then recycle paper. Retain film 10 years then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0204-143 
TITLE Energy Cost Adjustments 
DESCRIPTION Report filed by regulated electric utilities documenting detailed adjustments to current energy costs (a.k.a. ECA's). 
RETENTION See Comments 
COMMENTS Retain originals one year, then microfilm and destroy. Retain film 20 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0205-143 
TITLE Gas B.T.U. Report 
DESCRIPTION Report filed by jurisdiction utilities reflecting BTU content level (the measure of natural gas's ability to produce heat) & BTU/Mcf at certain locations on company's system. 
RETENTION See Comments 
COMMENTS Retain original 1 year, or until microfilmed. Recycle paper. Keep microfilm 10 years then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0206-143 
TITLE Gas Interruption Report 
DESCRIPTION Monthly report submitted by jurisdictional utilities in accordance with Docket #106,210. Includes number of curtailments, volumes of natural gas curtailed. 
RETENTION See Comments 
COMMENTS Retain 1 year, or until microfilmed. Recycle paper. Keep microfilm 10 years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0207-143 
TITLE Gas Jurisdiction Files 
DESCRIPTION Accident reports, operating reports, and other documents related to natural gas companies regulated by the KCC. 
RETENTION See Comments 
COMMENTS Retain originals 2 years, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0208-143 
TITLE Gas Meter Report 
DESCRIPTION Annual reports by jurisdictional utilities about meter tests. Includes number of meters tested by geographical area, percentage of inaccuracy for each meter tested, summarizes results of tests. 
RETENTION See Comments 
COMMENTS Retain 1 year or until microfilmed. Recycle paper. Keep film for 10 years then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0209-143 
TITLE Purchased Gas Adjustment 
DESCRIPTION Report filed by regulated gas utilities detailing adjustments made on rate charged customers for gas (a.k.a. UPG's). 
RETENTION See Comments 
COMMENTS Retain originals one year, then microfilm and destroy. Retain film 20 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0210-143 
TITLE Rate Design Workpapers 
DESCRIPTION Workpapers developed by the KCC staff in preparing recommendations to the Commission regarding utility company requests in formal and informal cases. 
RETENTION See Comments 
COMMENTS Retain until superseded by workpapers for subsequent rate case, then discard. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0212-143 
TITLE Tariffs 
DESCRIPTION Documents listing rates charged by regulated utilities which have been approved by the KCC. 
RETENTION See Comments 
COMMENTS Retain originals while current and until no longer useful, then discard after microfilming, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0215-143 
TITLE Weekly Calendar 
DESCRIPTION Weekly status printouts listing formal, informal, and other action/investigations involving the utilities staff including the company(ies))) involved, staff, status, date action must concluded, etc. 
RETENTION See Comments 
COMMENTS Retain current year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

SERIES ID 0216-143 
TITLE Wolf Creek Data Requests 
DESCRIPTION Documents related to requests submitted by the KCC staff to the owners of the Wolf Creek generating station for information related to rate cases. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0217-143 
TITLE Wolf Creek Docket Files 
DESCRIPTION Transcripts, orders, testimony, and other documents related to KCC proceedings in 4 cases involving the Wolf Creek generating station. 
RETENTION See Comments 
COMMENTS Retain originals 10 years, and until microfilmed, and then transfer to archives, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

Agency Number: 143-020
State Corporation Commission
Utilities Division
Compliance Section

SERIES ID 0203-143 
TITLE Electric Peak Demand Reports 
DESCRIPTION Monthly reports by regulated electric utilities identifying by substation the electric demand, includes kilowatt units demanded and delivered. Information used in determining the surcharge. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

SERIES ID 0211-143 
TITLE Research and Development Surcharge Reports 
DESCRIPTION Monthly reports submitted by regulated electric utilities indicating the funds collected for research and development. Includes information used to determine the surcharge added to customer bills. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-01-25 
K.A.R. NUMBER 53-2-083 

Agency Number: 143-020
State Corporation Commission
Utilities Division
Pipeline Safety

SERIES ID 0049-143 
TITLE Pipeline Safety Annual Inspection Reports 
DESCRIPTION Reports submitted by all jurisdictional pipeline operators within the state of Kansas and includes the miles of pipes and number of services. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0424-143 
TITLE Pipeline Safety Annual Reports 
DESCRIPTION Copies of federal annual reports of gas pipeline operators. 
RETENTION 004 cldr yrs 
COMMENTS Retain in office 2 calendar years, transfer to the records center for 2 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0423-143 
TITLE Pipeline Safety Incident Reports 
DESCRIPTION Reports pertaining to natural gas incidents such as explosions, personal injury, or damages over $5,000. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0420-143 
TITLE Pipeline Safety Inspection Guides 
DESCRIPTION Forms completed on a field inspection which is used to compile the annual inspection report. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0051-143 
TITLE Pipeline Safety Meters Annual Inspection Reports 
DESCRIPTION Reports generated from the inspection of natural gas piping networks in trailer courts and apartment buildings by building owners to tenants. 
RETENTION 006 cldr yrs 
COMMENTS Retain in office 3 calendar years, transfer to the records center for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0422-143 
TITLE Pipeline Safety Program Certificates 
DESCRIPTION Copies of federal forms authorizing federally funded programs. 
RETENTION See Comments 
COMMENTS Retain 5 years after funding ends, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

SERIES ID 0421-143 
TITLE Pipeline Safety Telephonic Reports 
DESCRIPTION Computer generated reports pertaining to minor incidents involving natural gas pipelines that result in $5,000 or less in damages with no injuries. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-10-17 
K.A.R. NUMBER 53-2-132 

Agency Number: 143-040
State Corporation Commission
Transportation Division

SERIES ID 0221-143 
TITLE Annual Reports - Motor Carriers 
DESCRIPTION Annual reports submitted to the Kansas Corporation Commission by motor carriers authorized to operate in Kansas for the transportation of household goods. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0430-143 
TITLE Driver Qualification Waivers 
DESCRIPTION Waivers submitted by drivers to the Kansas Corporation Commission providing for drivers with certain physical disabilities to qualify for a commercial driver's license (CDL). 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0428-143 
TITLE Insurance Cancellation Orders 
DESCRIPTION Orders issued by KCC regarding the suspending, revoking, or reinstating of motor carrier?s authority to operate in the state of Kansas based upon current status of motor carrier's insurance. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0427-143 
TITLE Kansas Corporation Commission (KCC) Authority Cancellations 
DESCRIPTION Orders issued by the KCC cancelling a motor carrier's requested name change that would result in a carrier's operating authority not complying with statutory requirements. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0426-143 
TITLE Motor Carrier Safety Class Attendance Sheets 
DESCRIPTION Lists recording each person who attended a safety class and the date attended. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0242-143 
TITLE Tariff Files 
DESCRIPTION Printed rate schedules, informal applications and other documents submitted to the Kansas Corporation Commission by household goods and passenger motor carriers authorized to operate in Kansas. 
RETENTION See Comments 
COMMENTS Retain 3 years after superseded by new tariff or cancellation of authority, scan, then destroy hard copies. Retain PDF scans 10 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 143-040
State Corporation Commission
Transportation Division
Motor Carrier Section

SERIES ID 0218-143 
TITLE "No Find" Motor Carriers Insurance (H, E, BMC91X, K AND BMC-35) 
DESCRIPTION Insurance forms H, E, BMC91X, and cancellations form K and BMC-35 received from companies insuring motor carriers not having active authority to operate in Kansas. 
RETENTION See Comments 
COMMENTS Retain original documents 60 days and until entered in computer database, and then return to insurance company if no application for authority is received. Retain computer data 60 days from input, then erase. Cancellation forms K and BMC-35 are returned to insurance company immediately. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2003-10-09  ; Revised 2015-09-16
K.A.R. NUMBER 53-2-136 

SERIES ID 0219-143 
TITLE Active Motor Carrier Insurance--Property, Liability, and Cancellation (H. E. & K.) 
DESCRIPTION Certificates of insurance and cancellations received from companies ensuring that motor carriers have active authority to operate in Kansas. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0225-143 
TITLE Correspondence - Routine 
DESCRIPTION Individual files of letters sent and received by staff members of the Transportation Division. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0227-143 
TITLE Equipment Sheets 
DESCRIPTION Lists of vehicles (power units) operating under the authority granted to each motor carrier. 
RETENTION See Comments 
COMMENTS Scan, then destroy hard copy. Retain scanned images (PDF) 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0230-143 
TITLE Motor Carrier Application Database 
DESCRIPTION Computer database containing information derived from Motor Carrier Application Files (q.v.) - used for quick reference and management of associated paper records. 
RETENTION See Comments 
COMMENTS Retain individual files for 2 years after associated motor carrier's authority to operate has been cancelled, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0231-143 
TITLE Motor Carrier Application Files 
DESCRIPTION Records related to authorization of individual motor carriers to operate in Kansas: Intrastate, Exempt, Private, and single state applications, insurance forms, financial statements, KCC and FHWA certificates or permits, partnership agreements and other documents. 
RETENTION See Comments 
COMMENTS Retain until data entered into Motor Carrier Application Database (q.v.) and paper documents have been microfilmed, then destroy - retain microfilm 50 years, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0226-143 
TITLE Motor Carrier Applications - Dismissed or Denied 
DESCRIPTION Applications and other documents related to motor carriers seeking authority to operate in Kansas that were dismissed or denied by the Commission. 
RETENTION Retain 45 days after dismissed or denied. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 143-040
State Corporation Commission
Transportation Division
Safety and Compliance Section

SERIES ID 0229-143 
TITLE Motor Carrier Complaint Files 
DESCRIPTION Complaints received by the Kansas Corporation Commission involving a motor carrier or railroad authorized to operate in Kansas. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0234-143 
TITLE Motor Carrier Vehicle Inspections and Audit Reports 
DESCRIPTION Reports related to vehicle inspections and motor carrier audits under a joint program with the Kansas Highway Patrol and the Federal Bureau of Motor Carrier Safety. 
RETENTION See Comments 
COMMENTS Retain original documents 3 years after audit and until microfilm is verifed, then destroy. Retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

Agency Number: 143-050
State Corporation Commission
Conservation Division

SERIES ID 0247-143 
TITLE Applications - Conservation 
DESCRIPTION Applications of various types filed with the Kansas Corporation Commission by all regulated oil and gas companies for authorization to operate in Kansas. 
RETENTION See Comments 
COMMENTS Microfilm, return to Conservation Division and retain in conjunction with Hearing Docket Case Files. Retain microfilm 30 years, then transfer to the archives. Security negatives stored at KSHS. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0258-143 
TITLE Correspondence - Routine 
DESCRIPTION Correspondence, incoming and outgoing, related to routine division administrative matters. 
RETENTION 010 calendar years 
COMMENTS Supersedes general schedule. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-12
K.A.R. NUMBER 53-2-074 

SERIES ID 0076-143 
TITLE Fuel Outlook 
DESCRIPTION Monthly reports/news releases concerning fuel supplies and prices in the state issued by the KCC. 
RETENTION See Comments 
COMMENTS Retain 1 year, then transfer one copy of each to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1987-04-30  ; Revised 2014-03-10
K.A.R. NUMBER 53-2-070 

SERIES ID 0299-143 
TITLE Oil and Gas Conservation Files 
DESCRIPTION Copies of monthly applications, notices, and orders related to KCC proceedings involving oil and gas conservation. 
RETENTION See Comments 
COMMENTS Retain 1 year, and until microfilmed, and then discard, retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0309-143 
TITLE Old Well Work-Over Log 
DESCRIPTION Register of previously abandoned or plugged wells that are being re-worked. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-14
K.A.R. NUMBER 53-2-074 

SERIES ID 0351-143 
TITLE Subject Files 
DESCRIPTION Wide variety of documents regarding legal division activities: correspondence, reports, budget materials, publications, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Compliance Unit

SERIES ID 0249-143 
TITLE Case Files - Compliance 
DESCRIPTION Legal case files concerning compliance issues. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0267-143 
TITLE Field Inspection Reports 
DESCRIPTION Reports filed by PIRTs regarding regulation compliance by individual operators as observed during inspection visits. 
RETENTION See Comments 
COMMENTS Retain 5 years then microfilm. Destroy paper, retain film permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0307-143 
TITLE Oil Spill Records 
DESCRIPTION Copies of documents related to oil spills in state. Includes field reports, spill report forms, physical description of spill, description of cause and findings from investigation. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. Copy also maintained in district field office. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0313-143 
TITLE Operator License Tracking System 
DESCRIPTION Computer database used to track current status of all licenses to operate oil / gas wells. 
RETENTION See Comments 
COMMENTS Retain data base until no longer useful, then delete. See also "Operators Licenses Listing." 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0314-143 
TITLE Operators License Penalty Records 
DESCRIPTION Documents related to assessments of penalties to well operators for non-compliance with regulations and statutes: orders, correspondence and other supporting documents. 
RETENTION See Comments 
COMMENTS Retain 10 years after license becomes inactive, then transfer to Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0315-143 
TITLE Orders - Compliance Related 
DESCRIPTION Copies of KCC orders and supporting materials related to compliance section. 
RETENTION See Comments 
COMMENTS Reference copy. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0320-143 
TITLE Orders - Spill Violations 
DESCRIPTION Copies of orders by Commission regarding operators who fail to report oil spills or other related violations within 24 hours. 
RETENTION See Comments 
COMMENTS Reference copy. Retain until no longer useful, then destroy. Contains 3 sub-series: unreported spills, failure to cleanup spills, and surface pond overflows. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0340-143 
TITLE Replugging Records 
DESCRIPTION Documents related to oil wells that have been replugged by KCC contractor due to leak or problem with initial plug. Includes field reports, plug authorization request, etc. 
RETENTION See Comments 
COMMENTS Retain 5 years, then microfilm. Destroy paper, retain microfilm permanently or transfer to Archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0347-143 
TITLE Spud Data Base 
DESCRIPTION Computer database used to provide information regarding installation of permanent equipment at oil or gas well sites: spud date, operators license, license #, well name and #, locations, API #. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. See "Spud Date Listing" and "Violation Reports." 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Administrative Services Section

SERIES ID 0245-143 
TITLE Activity Reports - District Offices 
DESCRIPTION Reports filed by district offices regarding various field activities: Old Well Work Over Reports, Seismic Core Hole Reports, etc. 
RETENTION 003 cldr yrs 
COMMENTS This series is now maintained in district offices only. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0246-143 
TITLE Administrative Orders 
DESCRIPTION Orders issued by the commission relative to administrative functions unrelated to docketed issues. 
RETENTION See Comments 
COMMENTS Retain 10 cldr years, then microfilm and destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0255-143 
TITLE Correspondence - Extension and Exception 
DESCRIPTION Requests submitted by oil and gas well operators extensions or exceptions to specific rules and regulations regarding the petroleum industry. 
RETENTION See Comments 
COMMENTS These records are eventually merged with other series containing Affidavits of Completion. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0353-143 
TITLE General Data Processing Files 
DESCRIPTION Reference files containing wide variety of materials regarding computers and data processing. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-12
K.A.R. NUMBER 53-2-074 

SERIES ID 0297-143 
TITLE Oil and Gas Advisory Committee Records 
DESCRIPTION Records related to the activities of the Oil and Gas Advisory Committee: minutes, notes, correspondence, reports, etc. 
RETENTION 010 calendar years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-12
K.A.R. NUMBER 53-2-074 

SERIES ID 0328-143 
TITLE Plugging Record Cards - Fee Fund 
DESCRIPTION 5x7 card files used for quick reference and index to records regarding oil wells plugged by the state: well name, location, dates, contractors used, costs, etc. 
RETENTION 010 cldr yrs 
COMMENTS See also "Plugged Wells Data Base, Fee Fund." 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0343-143 
TITLE Rules and Regulation Committee Records 
DESCRIPTION Records of committees related to the establishment of oil and gas industry regulations: Oil and Gas, Plugging and Completion, Pits and Ponds, and Underground Injection Control. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0350-143 
TITLE Statistical Lists - Quarterly and Monthly 
DESCRIPTION Record of general statistics related to oil and gas industry in Kansas. 
RETENTION 010 calendar years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-12
K.A.R. NUMBER 53-2-074 

SERIES ID 0352-143 
TITLE Subject Files - Administration 
DESCRIPTION Wide variety of documents related to general routine administration concerns of the division. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0354-143 
TITLE Subject Files - Director 
DESCRIPTION Wide variety of documents related to full range of division activities: correspondence, reports, minutes, notes, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0369-143 
TITLE Underground Injection Control Primary Application 
DESCRIPTION Records related to commission's application to the Environment Protection Agency for authority to control underground injections of oil wells in Kansas. 
RETENTION 015 cldr yrs 
COMMENTS Updated annually. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Administrative Services Section
Library

SERIES ID 0274-143 
TITLE Hearing Docket Case Files 
DESCRIPTION Legal documents regarding matters heard before the commission related to oil and gas. Includes filings, orders, notices, misc. supporting materials 
RETENTION See Comments 
COMMENTS Retain files 20 years after case closed, then microfilm. Destroy paper & retain film permanently or transfer to Archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0284-143 
TITLE Maps - Oil and Gas Field 
DESCRIPTION Maps used to locate well sites, but containing information on surface features and political boundaries as well. 
RETENTION currt 
COMMENTS Published maps with handwritten notes, updated continually. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0293-143 
TITLE Nomenclature Cards 
DESCRIPTION Quick reference to formations of oil and gas within fields, describing wells in field and location. Received from Kansas Geological Survey periodically. 
RETENTION See Comments 
COMMENTS Retain 10 calendar years, then microfilm. Destroy paper, retain microfilm permanently or transfer to archives. *Computer printout available w/ same info. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0311-143 
TITLE Operator License Listing 
DESCRIPTION Computer listing of all oil and gas operators in state since 1982. 
RETENTION currt 
COMMENTS Generated from "Operators License Tracking System" database (q.v.). First series arranged by licensee name, second series arranged by license number. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0312-143 
TITLE Operator License Records 
DESCRIPTION Application, license and approvals to permit oil and gas operations in state. 
RETENTION See Comments 
COMMENTS Retain 5 years, then microfilm. Destroy paper, retain film permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0329-143 
TITLE Plugging Records Data Base Report 
DESCRIPTION Quick reference to plugged wells. Includes name of driller, lease holder, location of well, well status, and American Petroleum Institute number. 
RETENTION currt 
COMMENTS Generated from "Plugged Wells Database" (q.v.). Two series: one by location, second by operator 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0346-143 
TITLE Scout Cards 
DESCRIPTION Card files regarding operations for each well - for permanent type operations. Includes drill stem test results, formation tops, zones completed. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to Archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0359-143 
TITLE Surface Casing Records 
DESCRIPTION Information on footage of casing required to be below lowest useable fresh water zone for oil wells. Includes Notice of Intention to Drill, well plugging info, maps. etc. 
RETENTION See Comments 
COMMENTS Obsolete records series. Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Legal Section

SERIES ID 0250-143 
TITLE Case Files - Production 
DESCRIPTION Legal case files related to petroleum production issues. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Legal Section
Compliance Unit

SERIES ID 0244-143 
TITLE Abandonment of Surface Pond Reports 
DESCRIPTION Records related to oil and gas well operators not in compliance with surface pond regulations. Includes orders, correspondence, and supporting materials. 
RETENTION See Comments 
COMMENTS Retain until inactive, then microfilm and destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0253-143 
TITLE Compliance Tracking System 
DESCRIPTION Computer data base used to track status of current oil and gas regulation and statute compliance by well operators. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Technical Section
Production Unit

SERIES ID 0310-143 
TITLE Open Flow Test Reports 
DESCRIPTION Results of test on gas wells to determine absolute pressure (vol/time) of open (unregulated) flow potential. Used in establishing allowable production rates. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Technical Services Section

SERIES ID 0304-143 
TITLE Oil Lease System 
DESCRIPTION Computer database used to cross-reference oil leases in Kansas: purchaser, operator, lease or well name, location, geological formation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0375-143 
TITLE Well Completion Record Database 
DESCRIPTION Computer database used to provide information regarding well completion (beginning of actual oil or gas production) on individual oil or gas wells. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Technical Services Section
Environment Unit

SERIES ID 0265-143 
TITLE EPA Miscellaneous Files 
DESCRIPTION Records regarding inter-actions between the Environmental Protection Agency and the Conservation Division: correspondence, reports, procedures, regulations, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0279-143 
TITLE Injection Well System 
DESCRIPTION Computer database used to track status of wells involved in underground injection operations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0294-143 
TITLE Notice of Intent to Drill Cards 
DESCRIPTION Card file record of filings by individuals and companies of intentions to drill for oil or gas. Includes operator information, well site descriptions, locations, anticipated methods, etc. 
RETENTION See Comments 
COMMENTS Retain 2 cldr years, then microfilm and destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0295-143 
TITLE Notice of Intent to Drill Database 
DESCRIPTION Computer database containing information also found on Notice of Intent to Drill cards (q.v.). 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0318-143 
TITLE Orders - Repressured Wells 
DESCRIPTION Copies of orders by Commission on repressuring wells. 
RETENTION See Comments 
COMMENTS Reference copy. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0319-143 
TITLE Orders - Salt Water Disposal 
DESCRIPTION Copies of orders by Commission relating to salt water injection wells 
RETENTION See Comments 
COMMENTS Reference copy. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0322-143 
TITLE Plugged Well Data Base - Fee Fund 
DESCRIPTION Computer data base used to provide information regarding status of wells plugged by the division: lease name, well #, legal descrpn, county, dates, contractor, cost, field man, FY, complete or not. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0323-143 
TITLE Plugged Wells Database 
DESCRIPTION Computer database used to provide information concerning abandoned and plugged oil and gas wells: operator license. #, if witnessed, operator name, lease name, well #, depth, location, dates, API # 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0330-143 
TITLE Plugging Reports - Weekly 
DESCRIPTION Records of all oil and gas wells plugged by Commission technicians each week. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0341-143 
TITLE Repressured Well Records 
DESCRIPTION Documents regarding the application of pressure to oil wells to enhance production: plat maps, logs, applications, orders, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain individual files until inactive, then microfilm and destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0345-143 
TITLE Salt Water Disposal Records 
DESCRIPTION Documents related to the disposal of salt water into non-productive geologic formations to enhance oil production: plat maps, logs, applications, correspondence, orders, etc. 
RETENTION See Comments 
COMMENTS Retain individual files until inactive, then microfilm and destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0357-143 
TITLE Subject Files - Underground Injection Control 
DESCRIPTION Wide variety of documents related to underground injection of oil wells: correspondence, reports, notes, minutes, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0361-143 
TITLE Surface Pond Excavation Applications 
DESCRIPTION Applications by well operators to excavate surface ponds in conjunction with oil and gas production operations. 
RETENTION See Comments 
COMMENTS Retain until microfilmed, then destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0362-143 
TITLE Surface Pond Permit Log 
DESCRIPTION Record of surface pond permits issued to oil and gas well operators. 
RETENTION See Comments 
COMMENTS Retain in conjunction with "Surface Pond Excavation Applications" (q.v.). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0360-143 
TITLE Surface Pond and Drill Pit Permits - Emergency 
DESCRIPTION Copies of permits allowing well operators to construct emergency surface ponds in conjunction with petroleum production. 
RETENTION See Comments 
COMMENTS Retain until microfilmed, then destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0363-143 
TITLE Temporary Abandoned Well Records 
DESCRIPTION Documents related to temporary cessation of oil or gas well operations: applications, permits, and some supporting materials. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0364-143 
TITLE Temporary Abandoned Wells Tracking System 
DESCRIPTION Computer database used to monitor status of temporarily abandoned unplugged oil and gas wells. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0365-143 
TITLE Underground Injection Control Authorization Transfers 
DESCRIPTION Copies of documents recording transfers of ownership of injected wells and permission to continue underground injection thereof. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0367-143 
TITLE Underground Injection Control Inventory 
DESCRIPTION Copies of inventories of UIC wells used to monitor and track other records regarding enhanced recovery wells. 
RETENTION See Comments 
COMMENTS Retain in conjunction with "Salt Water Disposal Records" and "Repressured Well Records" (q.v.). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0368-143 
TITLE Underground Injection Control Maps 
DESCRIPTION Copies of published maps used in evaluation and determination of applications for the use of underground injection by oil and gas well operators. 
RETENTION See Comments 
COMMENTS Merge with "Salt Water Disposal Records" or "Repressured Well Records" (q.v.). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0376-143 
TITLE Well Injections - Annual Reports (U3C) 
DESCRIPTION Forms submitted to division by oil well operators to report aspects of underground injection operations: pressure inspection results, rate of water into well, number of wells on lease, methods used. 
RETENTION See Comments 
COMMENTS Retain until microfilmed, then destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0377-143 
TITLE Well Injections Log - Annual Reports 
DESCRIPTION Record of the receipt of Annual Reports of Well Injections (q.v.) by oil well operators. Used to monitor and index that series. 
RETENTION See Comments 
COMMENTS Retain in conjunction with "Well Injections, Annual Reports of." 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

Agency Number: 143-050
State Corporation Commission
Conservation Division
Technical Services Section
Production Unit

SERIES ID 0251-143 
TITLE Co-Mingling Order System 
DESCRIPTION Computer database used to cross-reference orders issued by the commission regarding co-mingled oil production. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0252-143 
TITLE Co-Mingling Records 
DESCRIPTION Records related to oil wells with production of co-mingled oils. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years, then microfilm and destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0270-143 
TITLE Gas Pro-Ration Summary 
DESCRIPTION Computer listings of all pro-rated gas fields by location. 
RETENTION currt 
COMMENTS Generated from database "Pro-Rated Gas Fields Orders Database"(q.v.). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0272-143 
TITLE Gas Venting and Flaring Records 
DESCRIPTION Applications by well operators for permission to vent 25 Mcf per day of gas. 
RETENTION See Comments 
COMMENTS Retain individual records for 5 calendar years after becoming inactive, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0273-143 
TITLE Gas Well Records - Pro-Rated 
DESCRIPTION Documents describing gas well operations and physical features. Updated every 2 years. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0276-143 
TITLE Hearing Docket Files - Pro-Rated Gas 
DESCRIPTION Reference copies of docket files related to pro-rated gas cases. 
RETENTION See Comments 
COMMENTS Reference copy. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0278-143 
TITLE Historical Completion Report Listing 
DESCRIPTION Computer report listing Notice of Intent to Drill locations for which no completion report have been filed. 
RETENTION currt 
COMMENTS Generated from "Notice of Intent to Drill Database" (q.v.). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0283-143 
TITLE Maps - Gas Pipeline Gathering Lines 
DESCRIPTION Reference maps of gas pipelines used to "gather" gas from gas fields. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0285-143 
TITLE Market Demand Lists 
DESCRIPTION Statistics on market demand for oil - supplied to public upon request. 
RETENTION 010 cldr yrs 
COMMENTS Printed document - send copies to state document repositories. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0287-143 
TITLE New Pool Records 
DESCRIPTION Applications for severance tax exemptions on new oil and gas fields (pools) plus miscellaneous supporting documents. 
RETENTION See Comments 
COMMENTS Retain current + 2 cldr yrs, then microfilm and destroy. Retain microfilm until severance tax exemption statute repealed, then re-schedule. Indexed by computer database "New Pool Database" (q.v.). 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0305-143 
TITLE Oil Pro-Ration Summary 
DESCRIPTION Computer listing of all pro-rated oil fields by locations. 
RETENTION currt 
COMMENTS Generated from "Pro-Rated Oil Field Orders Database" (q.v.). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0306-143 
TITLE Oil Producers Monthly Report - Pro-Rated Fields 
DESCRIPTION Records of oil production from fields operating on a pro-rated basis. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years, then microfilm. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0308-143 
TITLE Oil Well Records 
DESCRIPTION Records documenting creation, operation, and demise of individual oil wells. Includes Affidavit of Completion, Plugging Reports, and some individual drillers logs. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0301-143 
TITLE Oil and Gas Monthly Data Reports 
DESCRIPTION Monthly reports from the Department of Revenue listing production of oil and gas at individual wells. 
RETENTION See Comments 
COMMENTS Retain until microfilmed, then destroy. Retain microfilm permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0302-143 
TITLE Oil and Gas Pro-Ration Schedules 
DESCRIPTION Schedules of production levels allowed for each well in the state that is operating on a pro-rated basis. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0316-143 
TITLE Orders - Gas & Oil 
DESCRIPTION Copies of commission orders related to oil and gas. 
RETENTION See Comments 
COMMENTS Convenience copy. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0317-143 
TITLE Orders - Pro-Rated Oil Fields 
DESCRIPTION Copies of Commission orders regarding pro-rated oil fields. 
RETENTION See Comments 
COMMENTS Reference copy. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0333-143 
TITLE Pro-Rated Gas Field Records 
DESCRIPTION Documents related to gas fields producing on a pro-rated basis. Includes various test results, G-2 forms, history of production, and other supporting materials. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1988-04-14  ; Revised 2014-01-14
K.A.R. NUMBER 53-2-074 

SERIES ID 0334-143 
TITLE Pro-Ration Applications Denied Database 
DESCRIPTION Computer database used to index applications for gas pro-ration which have been denied or withdrawn. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0355-143 
TITLE Subject Files - Geographic 
DESCRIPTION Wide range of documents related to the oil and gas industry maintained by Kansas location. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

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