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Kansas Records Retention Schedules

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Agency Code: 521 (Department of Corrections)

Page 4 of 4 showing 72 records of 372 total, starting on record 301
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Agency Number: 521-010
Department of Corrections
All Facilities

SERIES ID 0531-521 
TITLE Inmate mail records 
DESCRIPTION Includes opened inmate mail lists, inmate mail review log books, postage stamp issuance logs, legal mail logs, and other related materials regarding contraband, censored material, confiscation of material, and the general handling and control of mail sent to and received by inmates. 
RETENTION 003 fiscal years 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per K.S.A 45-221(a)(10), K.S.A. 45-221(a)(12), K.S.A. 45-221(a)(29) 
APPROVED 2013-01-10 
K.A.R. NUMBER 53-2-175 

SERIES ID 0239-521 
TITLE Interstate Compact Transfer Summary Records 
DESCRIPTION Summary documents relating to inmates considered for interstate transfer. 
RETENTION See Comments 
COMMENTS Retain until inmate is transferred, then place information for incoming inmates in inmate file - for those transferring from, send information to appropriate state correctional system. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0466-521 
TITLE Inventory Records - Inmate Files 
DESCRIPTION Documents related to the inventory of inmate files moved to other facilities. 
RETENTION See Comments 
COMMENTS Retain for 5 years after inmate has left facility, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0235-521 
TITLE Inventory Records - Medical Supplies 
DESCRIPTION Documents detailing amounts and types of medical supplies distributed to security observation areas within the facility. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0234-521 
TITLE Inventory Records - Narcotic Drugs 
DESCRIPTION Documents relating to narcotic drugs housed at the facility: volume of narcotics, date ordered, date received, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0219-521 
TITLE Inventory Records - Weapons, Ammunition, and Restraints 
DESCRIPTION Documents related to security equipment inventory management: number of weapons, ammunition, chemical agents, scat equipment, etc. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(12) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0396-521 
TITLE Inventory Requisition Record 
DESCRIPTION Documents related to the monitoring of departments and divisions purchasing requests. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0465-521 
TITLE Islamic Information Records 
DESCRIPTION Documents relating to the Islamic religion for inmates and staff. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0138-521 
TITLE Key Control Inventory Records 
DESCRIPTION Documents relating to the location of key sets around the entire facility. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0314-521 
TITLE Key Issuance Log 
DESCRIPTION Documents relating to the control and issuing of facility key sets. 
RETENTION See Comments 
COMMENTS Retain until log sheet is complete, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0221-521 
TITLE Key and Flashlight Issuance Log 
DESCRIPTION Documents relating to the control and issuing of facility security key sets and flashlights. 
RETENTION See Comments 
COMMENTS Retain until log sheet is complete, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0530-521 
TITLE Laundry Records 
DESCRIPTION Logs and other records regarding the tracking and handling of inmate laundry. 
RETENTION 001 calendar year 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2012-10-11 
K.A.R. NUMBER 53-2-174 

SERIES ID 0498-521 
TITLE Legal Case Files 
DESCRIPTION Documents and supporting material related to legal litigation: disposition, investigation reports, interrogation reports, court pleadings, correspondence, notes, etc. 
RETENTION See Comments 
COMMENTS Retain until case is closed plus 5 years, then transfer to the State Archives for purging of duplicate material. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0359-521 
TITLE Library Accession Register 
DESCRIPTION Documents detailing library accessions: accession number, author, title, publisher, year, source, etc. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0357-521 
TITLE Library Appointment Schedules - Law 
DESCRIPTION Internal forms and calendars used to schedule inmate appointments to use the law library. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0306-521 
TITLE Library Circulation Statistical Records 
DESCRIPTION Documents related to statistical data gathered on library usage. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0356-521 
TITLE Library Databases 
DESCRIPTION Documents relating to acquisition, accession, circulation, and other routine administrative operations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0360-521 
TITLE Library Detail Job Interview Sheets 
DESCRIPTION Documents relating to interviews of inmates for privileges of working in the library. 
RETENTION 003 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0307-521 
TITLE Library Material Inventory List 
DESCRIPTION Documents relating to an annual inventory of all library material. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0358-521 
TITLE Library Use Records 
DESCRIPTION Documents of law library's material usage including book and periodical check-outs, interlibrary loan, law library appointments and sign-ins, photocopies, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0292-521 
TITLE Meal Count Sheets 
DESCRIPTION Daily count of the number of individuals eating at Kansas Correctional Facilities. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0279-521 
TITLE Meal Ticket Records 
DESCRIPTION Documents regarding meals sold to employees and other non-residents. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0390-521 
TITLE Mechanical Services Log 
DESCRIPTION Wide variety of logs created separately, but stored together: gas and oil report, parts log, tool control log, oil change log, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0455-521 
TITLE Media Requests Records 
DESCRIPTION Documents regarding requests by the media to interview individual inmates. 
RETENTION See Comments 
COMMENTS Retain until inmate leaves facility, then merge with "Inmate File." 
DISPOSITION See Comments 
RESTRICTIONS KSA 22-4707 & 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0278-521 
TITLE Obligation Reports 
DESCRIPTION Monthly internal computer reports regarding agency/institution financial status. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0222-521 
TITLE Outside Patrol Check Log 
DESCRIPTION Documents relating to outside patrol person security checks. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0345-521 
TITLE Parole Hearing Case Material 
DESCRIPTION Documents relating to the facility's parole hearings: public comments, correspondence, document list, parole hearing notes, etc. 
RETENTION See Comments 
COMMENTS Retain until inmate leaves the facility, then merge with "Inmate File." 
DISPOSITION See Comments 
RESTRICTIONS KSA 22-4707 & 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0256-521 
TITLE Parole Investigation Records 
DESCRIPTION Documents related to the pre-parole investigation period: parole eligibility recommendations, correspondence, compact applications, chronological notes, parole reports, etc. 
RETENTION See Comments 
COMMENTS Retain for inmate's tenure with Department of Corrections plus 1 year, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 22-4707 & 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0441-521 
TITLE Payroll Direct Deposit Authorization Records 
DESCRIPTION Completed forms used to authorize direct deposits of payroll checks in employee bank accounts. 
RETENTION See Comments 
COMMENTS Retain until no longer in effect plus 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0214-521 
TITLE Payroll Expenditure Computer Reports 
DESCRIPTION Internal monthly computer printout summarizing employee payroll: warrant registers, budgetary accounts, funding adjustments, agency expenditures, payroll verification, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0094-521 
TITLE Penal Institution Files 
DESCRIPTION Documents related to the activities and projects performed by each penal institution under the SW Operation division supervision: employee unions, surplus property, inspection reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0246-521 
TITLE Physical Therapist Files 
DESCRIPTION Documents relating to inmate physical therapy: time sheets, recreational schedules, activity descriptions, weekly activity rosters, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0392-521 
TITLE Printing Logs 
DESCRIPTION Wide variety of logs created separately, but stored together: shop press log, caustic/toxic material log, shipping log, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) where applicable--otherwise retain 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0243-521 
TITLE Program Management Committee Dockets 
DESCRIPTION Documents relating to a committee assigned to discuss and determine final recommendations on highly controversial inmate issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 22-4707 & 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0204-521 
TITLE Programs records 
DESCRIPTION Administrative records from a wide range of inmate-led and state-sponsored programs: correspondence, program evaluations, minutes, agendas, attendance and sign-in information, and other related materials. Includes pre-release programs. This record series does not include information about specific inmates' progress. 
RETENTION See comments 
COMMENTS Retain attendance records and sign-in sheets for any program for 1 fiscal year, then destroy and/or delete. Retain all other records for 3 fiscal years, then contact State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS Portions may be restricted per K.S.A. 45-221(a)(29) 
APPROVED 2013-01-10 
K.A.R. NUMBER 53-2-175 

SERIES ID 0397-521 
TITLE Purchasing Records - Property Order Control Record 
DESCRIPTION Sequential numbering of purchasing order account: date, purchase order issued, number, description of property, date, voucher number, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0317-521 
TITLE Radio (Hand-Held) Checkout Log 
DESCRIPTION Logged reports of issued hand-held radios to authorized correctional officers and staff. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0129-521 
TITLE Radio Usage Log 
DESCRIPTION A facility security activity log: radio traffic - call letters, and person using radio - date, time, shift supervisor, movements, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0315-521 
TITLE Security Logs - General 
DESCRIPTION Wide variety of logs created separately, but stored together: see Visitation Log, Weapons Log, Segregation and Disciplinary Log, Inmate Movement Log, etc. 
RETENTION See Comments 
COMMENTS Retain according to specific type of log as described in separate schedule entries. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0151-521 
TITLE Shakedown and Searches Files 
DESCRIPTION Documents relating to the shakedown and search of inmates and their property including the searcher's name, date, time, items found, inmate's name and number, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 22-4707 & KSA 45-221(a)(29) 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0508-521 
TITLE Special Management Notes 
DESCRIPTION Documents used for security references also known as the "hot sheet." 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then place in respective "Inmate File." 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0299-521 
TITLE Subject Files - Classification and Records 
DESCRIPTION Documents covering a wide range of issues: correspondence, minutes, time sheets, surveys, inmate populations, counseling reports, attendance reports, etc.. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the State Archives for appraisal--if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0399-521 
TITLE Subject Files - Correctional Emergency Response Team 
DESCRIPTION Wide variety of routine administrative issues: types of weapons, officer's name, leader meeting minutes, correspondence, applications, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0265-521 
TITLE Subject Files - Disciplinary 
DESCRIPTION Wide variety of documents related to disciplinary issues: sentence notification, correspondence, fines, dispositions, returned evidence material documents, disciplinary reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. PORTIONS MAY BE RESTRICTED. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(12) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0295-521 
TITLE Subject Files - Food Service 
DESCRIPTION Documents covering a wide range of food service operation issues: correspondence, medication sheets, food orders, weekly cleaning sheets, leftover list, walk-in refrigerator temperature log, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0499-521 
TITLE Subject Files - Legal 
DESCRIPTION Wide variety of documents and related material related to legal issues: good time, inmate religion, legal exercises, sex harassment, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging of duplicate material. PORTIONS MAY BE RESTRICTED. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(4)(10)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0230-521 
TITLE Subject Files - Library 
DESCRIPTION Documents covering a wide range of library issues: work orders, receiving reports, books arrived check list, and other related material. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0323-521 
TITLE Subject Files - Medical 
DESCRIPTION Documents relating to a wide range of inmate medical issues: medication and medical supply lists, correspondence, needle counts, AIDs information, x-ray bills, education material, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule (KAR 53-3-1) where applicable-otherwise retain until no longer useful, then contact the State Archives -if not accepted, then destroy. PORTIONS MAY BE RESTRICTED. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(3)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0302-521 
TITLE Subject Files - Mental Health 
DESCRIPTION Documents covering a wide range of mental health issues: training programs, budgetary material, personnel information, notes, inmate recommendations, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule (KAR 53-3-1) where applicable-otherwise retain until no longer useful, then contact the State Archives -if not accepted, then destroy. PORTIONS MAY BE RESTRICTED. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(3)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0489-521 
TITLE Subject Files - Parole 
DESCRIPTION Wide array of documents related to a range of parole issues: compact statistics, Kansas Parole hearings, unusual occurrences, jail standards, inmate grievances, parole supervision meetings, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer needed, then transfer to the State Archives for purging of duplicate material. PORTIONS MAY BE RESTRICTED. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0231-521 
TITLE Subject Files - Recreation 
DESCRIPTION Documents covering a wide variety of recreation and activity issues: lesson plans, correspondence, work orders, inventories, training material, minutes, photographs, monthly reports, warranties, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the State Archives appraisal, if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0179-521 
TITLE Syringe Count Log 
DESCRIPTION Logged record relating to the safety, security, and accountability of medical needles: types of needles, blades, syringes, dates, inmate numbers, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0143-521 
TITLE Tactical Observation and Sniper Squad (T.O.S.S.) Records 
DESCRIPTION Documents relating to the selection of and training of the T.O.S.S. unit. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0319-521 
TITLE Telephone Directory - Security 
DESCRIPTION Documents relating to internal and external telephone numbers of facility security personnel. 
RETENTION See Comments 
COMMENTS Retain until no longer needed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0111-521 
TITLE Telephone Number Reference Cards 
DESCRIPTION Telephone numbers of individuals who are contacted frequently by the director. 
RETENTION See Comments 
COMMENTS Destroy or update card as telephone number becomes obsolete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0244-521 
TITLE Telephone and Address Directory 
DESCRIPTION Documents relating to internal telephone numbers as well as a variety of frequent contacted telephone numbers and addresses. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0140-521 
TITLE Telephone and Intercom Directory 
DESCRIPTION Documents relating to internal telephone and intercom numbers as well as departmental-wide telephone numbers. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0320-521 
TITLE Tool Control Records 
DESCRIPTION Documents of tools checked out and in -- used for security control purposes. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0103-521 
TITLE Traffic Control Logs - Non-Resident 
DESCRIPTION Documents relating to non-resident movements in and out of the facility. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0415-521 
TITLE Vehicle Operation Log - Security 
DESCRIPTION Documents relating to vehicle movement in and out of the facility. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0172-521 
TITLE Volunteer Files 
DESCRIPTION Documents relating to both individual volunteers and volunteer participation by the inmates. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(29) K.S.A. 22-4707 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0398-521 
TITLE Warehouse Receiving Log 
DESCRIPTION Documents indicating received shipments into the institutional warehouse. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0395-521 
TITLE Weapons Qualification Card Files 
DESCRIPTION Documents of officers' qualifications to use weapons: name, test scores, dates, and instructors. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then place in individual "Employee Personnel Training File." 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(4)(9) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0393-521 
TITLE Weapons Qualification Records - Firing Range Log 
DESCRIPTION Documents of individual scores at the weapons firing range: date, name, scores, etc. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4)(9) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0394-521 
TITLE Weapons Qualification Records - Firing Range Score Cards 
DESCRIPTION Documents of individual officers firing scores--information then recorded in "Weapons Qualification Records - Firing Range Log." 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4)(9) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0321-521 
TITLE Weapons, Ammunition, and Restraints Logs 
DESCRIPTION Documents regarding storage, issuance, and control of weapons, ammunition, restraints and/or other related equipment. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(12) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0312-521 
TITLE Weapons, Ammunition, and Restraints Logs - Chemical Agents 
DESCRIPTION Documents regarding storage, issuance, and control of chemical agents and related equipment. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(12) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0128-521 
TITLE Weapons, Ammunition, and Restraints Logs - Control Center Emergency 
DESCRIPTION Documents regarding storage, issuance, and control of weapons, ammunition, restraints and/or other related equipment. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(12) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0262-521 
TITLE Weapons, Ammunition, and Restraints Logs - Emergency Equipment 
DESCRIPTION Documents regarding storage, issuance, and control of weapons, ammunition, restraints and/or other related equipment. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(12) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0385-521 
TITLE Work Register - Daily 
DESCRIPTION Daily register of maintenance supervisors work accomplishments. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0386-521 
TITLE Work Schedules and Reports - Weekly 
DESCRIPTION Schedules and reports associated with maintenance, renovation and new construction projects. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0516-521 
TITLE X-Ray Film 
DESCRIPTION X-Ray film produced on inmates during the course of medical treatment. 
RETENTION See Comments 
COMMENTS Retain 5 years from the date the film was taken, unless determined longer by the Department of Correction's legal staff or medical services provider. Disposition of the film will be through a silver reclamation project. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 
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