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Kansas Records Retention Schedules

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Agency Code: 276-003 (Kansas Department of Transportation. Division of Administration)
Subagency: Bureau of Personnel Services

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Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Personnel Services

SERIES ID 0114-276 
TITLE Personnel Library System 
DESCRIPTION Electronic documents associated with the employment of active and inactive personnel: employee evaluation forms, applications of employment, background checks, timesheets, and other personnel materials, including medical files. 
RETENTION See Comments 
COMMENTS Retain entire employee file for length of employee's tenure plus 3 calendar years (5 calendar years for contract employees). Purge documents for regular and contract employees to create abstracted work history (appointment data and change of status information), a summary log of background checks and pertinent data, and retain abstract and summary for 62 calendar years, then destroy. 
RESTRICTIONS Portions may be restricted under KSA 45-221(a)(4) and HIPAA 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

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