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Kansas Records Retention Schedules

Results of Query:

Agency Code: 206 (Board of Emergency Medical Services. )

Page 1 of 1 showing 20 records of 20 total, starting on record 1



Agency Number: 206-001
Board of Emergency Medical Services

SERIES ID 0024-206 
TITLE Ambulance Inspection Files 
DESCRIPTION Documents relating to the inspection of ambulances and rescue vehicle companies to ensure their compliance with public safety standards established by the board. 
RETENTION See Comments 
COMMENTS Retain in office for 1 year (or longer for problem companies, until no longer useful). Transfer to digital archive and destroy hard copies after performance of quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0001-206 
TITLE Ambulance Service Files 
DESCRIPTION Documents relating to the licensure and renewal process for ambulances and rescue vehicles to ensure their compliance with requirements established by the board. 
RETENTION See Comments 
COMMENTS Retain in office until expired, then transfer to the records center for 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0001-206 
TITLE Ambulance Service Files 
DESCRIPTION Documents relating to the licensure and renewal process for ambulances and rescue vehicles to ensure their compliance with requirements established by the board. 
RETENTION See Comments 
COMMENTS Retain in office for 1 year (or longer for problem companies, until no longer useful). Transfer to digital archive and destroy hard copies after preforming quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0002-206 
TITLE Attendant Certification Files 
DESCRIPTION Application and supporting documentation relating to the issuance of licenses and renewals to qualified emergency medical technicians, first responders, and mobile intensive care technicians. 
RETENTION See Comments 
COMMENTS Retain in office for one renewal cycle (2 years); transfer to digital archive and then destroy paper-based records after performance of quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS 5 USC Sec. 552a 
APPROVED 2009-10-21 
K.A.R. NUMBER 53-2-161 

SERIES ID 0002-206 
TITLE Attendant Certification Files 
DESCRIPTION Application and supporting documentation relating to the issuance of licenses to qualified emergency medical technicians, first responders, and mobile intensive care technicians. 
RETENTION See Comments 
COMMENTS Retain in office until expiration of certification, transfer to the records center for 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0025-206 
TITLE Complaint Files 
DESCRIPTION Complaints lodged by consumers regarding a licensed individual or ambulance and rescue vehicle service company and subsequent resolution by the board. 
RETENTION See Comments 
COMMENTS Retain until no longer immediately needed, Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0003-206 
TITLE Continuing Education Files 
DESCRIPTION Documents relating to mandatory continuing educational credits required for attendants to maintain certification. Also includes records relating to long-term and short-term Program Providers and Sponsors of Continuing Education and Initial Education. A.K.A. "Program Provider Files." 
RETENTION See Comments 
COMMENTS Retain in office for 2 years, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-10-21 
K.A.R. NUMBER 53-2-161 

SERIES ID 0009-206 
TITLE Examination Files 
DESCRIPTION Copies of examinations given to candidates applying for a license to practice in the state as required by KSA 65-6129. 
RETENTION See Comments 
COMMENTS Retain until no longer immediately needed, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2009-10-21 
K.A.R. NUMBER 53-2-161 

SERIES ID 0010-206 
TITLE Examiner and Instructor Files 
DESCRIPTION Documents relating to performance ratings given and complaints filed against course examiners and instructors. 
RETENTION See Comments 
COMMENTS Retain in office 2 calendar years after expiration of the individual instructor or examiner certification or complaint is resolved. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0013-206 
TITLE Historical Information Files 
DESCRIPTION Variety of documents relating to the administration and operation of the board. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0014-206 
TITLE Initial Training Program Files 
DESCRIPTION Documents relating to the development of criteria for course curricula and approval of the course of instruction for instructor-coordinators to ensure training programs meet board requirements. 
RETENTION See Comments 
COMMENTS Retain until no longer immediately needed, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-10-21 
K.A.R. NUMBER 53-2-161 

SERIES ID 0015-206 
TITLE Instructor-Coordinator and Training Officer Files 
DESCRIPTION Documents relating to the certification and renewal process for instructor-coordinators and training officers authorized to coordinate training programs for attendants. 
RETENTION See Comments 
COMMENTS Retain until no longer immediately needed, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-10-21 
K.A.R. NUMBER 53-2-161 

SERIES ID 0016-206 
TITLE Inventory Records - Expendable Property 
DESCRIPTION Records of receipts, disbursements, and balances of office supplies and other expendable inventory materials. 
RETENTION See Comments 
COMMENTS Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0017-206 
TITLE Inventory Records - Non-Expendable Property 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 5 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0018-206 
TITLE Investigation Files 
DESCRIPTION Documents relating to investigations into allegations of incompetence or illegal practice by attendants and any resulting action taken by the board against the individual. 
RETENTION See Comments 
COMMENTS Retain in office until case is closed, transfer to permanent digital archive and destroy hard copies after performing quality assurance. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 45-221(a)(3) and (30), 45 CFR Parts 160 and 164 (HIPAA) 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-110 

SERIES ID 0020-206 
TITLE Legal Recognition and Temporary Files 
DESCRIPTION Applications and supporting documentation relating to temporary certification requests from non-resident attendants to practice in the state. 
RETENTION See Comments 
COMMENTS Retain until expiration of certificate. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0021-206 
TITLE Minutes 
DESCRIPTION Proceedings of regular or special meetings of committees, commissions, and other standing or ad hoc organizations. 
RETENTION See Comments 
COMMENTS Destroy audiotapes of proceedings following transcription. Retain until no longer immediately needed, transfer to permanent digital archives and retain paper-based record until performing quality assurance, then destroy. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0011-206 
TITLE Supply Requests 
DESCRIPTION Documents used by subordinate organizations to order expendable supplies from central supply rooms. 
RETENTION 003 fisc yrs 
COMMENTS Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0023-206 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
COMMENTS Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0022-206 
TITLE Vouchers - Receipts 
DESCRIPTION Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series. 
RETENTION 003 fisc yrs 
COMMENTS Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

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