Kansas Records Retention Schedules
Results of Query:
Agency Code: 046-008 (Department of Agriculture. Division of Water Resources)
Page 1 of 1 showing 73 records of 73 total,
starting on record 1
Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Administration Section
SERIES ID |
0165-046 |
TITLE |
Quarterly Activity Reports and Working Papers |
DESCRIPTION |
Internal documents used to compile statistics on agency activities including traffic reports, activity logs, etc. |
RETENTION |
002 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0291-046 |
TITLE |
Water Administration Budget Preparation Files - Annual |
DESCRIPTION |
Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. |
RETENTION |
003 fisc yrs |
COMMENTS |
Microfilm and destroy hard copy after 3 years. Transfer microfilm to the archives when no longer useful. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Chief Engineer
SERIES ID |
0170-046 |
TITLE |
Cease and Desist Orders |
DESCRIPTION |
Orders to individuals to cease and desist their practice of various inappropriate water-related activities. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0173-046 |
TITLE |
Field Office Files |
DESCRIPTION |
Copies of materials sent to the field office detailing the activities in the Topeka Central Office. |
RETENTION |
006 months |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0176-046 |
TITLE |
Intensive Groundwater Use Control Areas Files |
DESCRIPTION |
Documents related to intensive groundwater use control areas issues that come to official hearings. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0177-046 |
TITLE |
Legal Case Files - Convenience Copies |
DESCRIPTION |
Documents relating to water related enforcement case files and maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. Originals are maintained in the Office of the Secretary. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(25) |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0179-046 |
TITLE |
Meter Orders |
DESCRIPTION |
Orders to individuals with water rights detailing the requirements to place meters in operation. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0182-046 |
TITLE |
Quarterly Reports to the Department of Agriculture |
DESCRIPTION |
Quarterly reports made on agency activities. |
RETENTION |
See Comments |
COMMENTS |
Microfilm, then destroy the hard copy or transfer to the archives if microfilm does not meet archival standards. Retain microfilm according to the general schedule under "Annual and Special Reports." |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0183-046 |
TITLE |
Reading Files |
DESCRIPTION |
Documents and publications on a wide variety of water issues which are used for reference purposes. |
RETENTION |
See Comments |
COMMENTS |
Microfilm, then destroy the hard copy. Retain microfilm until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0213-046 |
TITLE |
River Compact Files |
DESCRIPTION |
Documents relating to all the various interstate river compacts including correspondence, minutes, reports, publications, legal documents and exhibits, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions per KSA 45-221(a)(10) |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0181-046 |
TITLE |
Rules and Regulations - Background |
DESCRIPTION |
Background materials compiled on the development of policies and procedures. |
RETENTION |
See Comments |
COMMENTS |
Microfilm and destroy hard copy. Retain microfilm until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0261-046 |
TITLE |
Subject Files |
DESCRIPTION |
Wide variety of documents relating to the activities and concerns of the chief engineer. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-10-13
|
K.A.R. NUMBER |
53-2-102 |
Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Field Office
SERIES ID |
0185-046 |
TITLE |
Administrative Files |
DESCRIPTION |
Variety of documents related to the administration of the field offices. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0186-046 |
TITLE |
Aerial Photographs |
DESCRIPTION |
Photographs taken of large tracts of land in southwest Kansas. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0187-046 |
TITLE |
Canal Diversion Records |
DESCRIPTION |
Documents relating to water diverted from the Arkansas River and other waterways into irrigation systems. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0258-046 |
TITLE |
Cease and Desist Orders |
DESCRIPTION |
Orders to individuals to cease and desist their practice of various inappropriate water-related activities. |
RETENTION |
See Comments |
COMMENTS |
Merge with "Water Rights Appropriations Files" when appropriate and retain accordingly. Retain remainder until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0189-046 |
TITLE |
County Books |
DESCRIPTION |
Log of water rights holders arranged by counties which is used as an index to water rights appropriations files. |
RETENTION |
See Comments |
COMMENTS |
Retain in conjunction with Water Rights Appropriations Files. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0190-046 |
TITLE |
Drainage Measurement Notes |
DESCRIPTION |
Notes regarding drainage measurements of irrigation canals and other areas. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0192-046 |
TITLE |
Intensive Groundwater Use Control Areas Files |
DESCRIPTION |
Documents related to intensive groundwater use control areas issues that come to official hearings. |
RETENTION |
See Comments |
COMMENTS |
Retain in conjunction with Water Rights Appropriations Files. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0195-046 |
TITLE |
Meter Orders |
DESCRIPTION |
Orders to individuals with water rights detailing the requirements to place meters in operation. |
RETENTION |
See Comments |
COMMENTS |
Retain in conjunction with Water Rights Appropriations Files. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0196-046 |
TITLE |
River Compact Files |
DESCRIPTION |
Documents relating to the various interstate river compacts including correspondence, minutes, reports, publications, legal documents and exhibits. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions per KSA 45-221(a)(10) |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0197-046 |
TITLE |
Sunflower Co-op Files |
DESCRIPTION |
Water rights appropriations files related to the Sunflower Electric Co-op in Finney County. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0198-046 |
TITLE |
Survey Plats |
DESCRIPTION |
Photocopies of land survey plats used to determine actual acreage involved in irrigation. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0200-046 |
TITLE |
Term Permits |
DESCRIPTION |
Documents related to the granting of short-term water use permits for up to 4 years plus extensions. |
RETENTION |
See Comments |
COMMENTS |
Retain 3 years past final extension, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0201-046 |
TITLE |
Water Discharge Records |
DESCRIPTION |
Copies of reports of water discharged from reservoirs made on a daily basis. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. These are copies of reports created by the U. S. Corps of Engineers. The Topeka office also receives copies of the reports. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0202-046 |
TITLE |
Water Measurement Computer Reports |
DESCRIPTION |
Computer printouts of water depth measurements from individual wells. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0206-046 |
TITLE |
Water Rights Appropriations Files |
DESCRIPTION |
Documents relating to the application, review, granting, or disapproval of permits and certification of water rights to individuals and organizations including correspondence, form DWR-1-120.0, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0208-046 |
TITLE |
Water Well Logs |
DESCRIPTION |
Copies of Health and Environment forms "Water Well Record" which record inspections of new wells made by the Department of Health and Environment which are used to monitor compliance with water laws. |
RETENTION |
See Comments |
COMMENTS |
Retain in conjunction with Water Rights Appropriations Files. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0209-046 |
TITLE |
Water Well Measurement Records |
DESCRIPTION |
Completed U.S. Geological Survey forms recording well water levels throughout the state. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Technical Services
SERIES ID |
0219-046 |
TITLE |
Discharge Measurement Reports |
DESCRIPTION |
Forms used to record stream discharge data. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0175-046 |
TITLE |
Groundwater Meetings District Records |
DESCRIPTION |
Wide variety of documents related to groundwater district meetings including rules, regulations, minutes, policies. |
RETENTION |
See Comments |
COMMENTS |
Microfilm, then destroy the hard copy or transfer to the archives if microfilm does not meet archival standards. Retain microfilm until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0220-046 |
TITLE |
Groundwater Program Records |
DESCRIPTION |
Documents related to the administration of the Groundwater Program which controls and monitors the use of groundwater in the state. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0221-046 |
TITLE |
Irrigation District Files |
DESCRIPTION |
Documents related to the establishment and administration of irrigation districts including petitions, applications, legal documents, correspondence, plans, drawings, reports. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0222-046 |
TITLE |
Monthly Reservoir Operation Reports |
DESCRIPTION |
Statistical computer reports received from the U. S. Corps of Engineers regarding the operation of Kansas reservoirs. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. Earlier sub-series on microfilm. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0223-046 |
TITLE |
Reference Files |
DESCRIPTION |
Variety of material used for reference on many aspects of water use including correspondence, reports, publications, drafts, speeches, legal documents, water rights files, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. Supersedes general schedule entry for "Technical Reference Files." |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0224-046 |
TITLE |
Reservoir Operations - Daily |
DESCRIPTION |
Data sheets received from the U. S. Corps of Engineers regarding intake/discharge levels of reservoirs. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. The U. S. Geological Survey retains the database. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0225-046 |
TITLE |
Reservoir Operations - Monthly |
DESCRIPTION |
Monthly reports from the U. S. Corps of Engineers regarding intake/discharge levels of reservoirs. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. The U. S. Corps of Engineers retains the database. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0226-046 |
TITLE |
Rural Water District Files |
DESCRIPTION |
Documents related to the establishment and administration of rural water districts including petitions, reports, correspondence, plans, etc. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0227-046 |
TITLE |
Special Investigation Case Files |
DESCRIPTION |
Documents related to special groundwater use investigations. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 years after investigation is closed, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0228-046 |
TITLE |
Storm Maps |
DESCRIPTION |
Maps of Kansas used to plot the rainfall of major storms. |
RETENTION |
See Comments |
COMMENTS |
Obsolete series, transfer immediately to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0216-046 |
TITLE |
United States Geological Survey (USGS) Canal Diversion Records |
DESCRIPTION |
USGS reports prepared on water diversion from rivers to canals throughout the state. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. USGS retains the permanent copy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0257-046 |
TITLE |
Water Discharge Records |
DESCRIPTION |
Copies of reports of water discharged from reservoirs made on a daily basis. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. These are copies of reports created by the U. S. Corps of Engineers. The field offices also receives copies of the reports. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0229-046 |
TITLE |
Water Level Measurements |
DESCRIPTION |
Documents relating to the measuring of water levels in wells. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0230-046 |
TITLE |
Working Files |
DESCRIPTION |
Documents relating to issues and programs under consideration. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 45-221(a)(20) |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Water Appropriation
SERIES ID |
0232-046 |
TITLE |
Aerial Photos and Maps |
DESCRIPTION |
Graphic representations of the land used in various manners by the division including photographs, and U. S. Geological Survey maps with markings. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. Supersedes general schedule retention requirements for "Photographic and Video Materials." |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0231-046 |
TITLE |
Subject Files - Administration |
DESCRIPTION |
Wide variety of documents maintained in working files for office use. |
RETENTION |
See Comments |
COMMENTS |
See general schedule (KSA 53-3-1) where applicable and contact the archives for appraisal of the remainder. If not accepted, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions may be restricted |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0259-046 |
TITLE |
Sunflower Co-op Files |
DESCRIPTION |
Water rights appropriations files related to the Sunflower Electric Co-op in Finney County. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0235-046 |
TITLE |
Survey Plats |
DESCRIPTION |
Photocopies of land survey plats used to determine actual acreage involved in irrigation. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0237-046 |
TITLE |
Term Permits |
DESCRIPTION |
Documents related to the granting of short-term water use permits for up to 4 years plus extensions. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm 3 years after final extension, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0238-046 |
TITLE |
Verified Reports |
DESCRIPTION |
Documents related to the verification of water use and the continuance of water rights which are used in verification hearings. |
RETENTION |
See Comments |
COMMENTS |
Merged with Water Rights Appropriations Files. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0239-046 |
TITLE |
Water Rights Appropriations Files |
DESCRIPTION |
Documents relating to the application, review, granting or disapproval of permits, and certification of water rights to individuals and organizations including correspondence, form DWR-1-120.0, etc. |
RETENTION |
See Comments |
COMMENTS |
Microfilm for Topeka Central Office, then transfer hard copy to field office--see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0240-046 |
TITLE |
Water Source County Maps |
DESCRIPTION |
Maps depicting site of water rights appropriation sources. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. Replaces "County Books" to some extent. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Water Structures
SERIES ID |
0241-046 |
TITLE |
Administrative Records |
DESCRIPTION |
Variety of documents related to the routine administration of water structures including invoices, receipts, time sheets and logs, publications, vehicle records. |
RETENTION |
See Comments |
COMMENTS |
See general schedule (KAR 53-3-1) where applicable and contact the archives for the remainder, if not accepted, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0242-046 |
TITLE |
Architectural and Engineering Drawings |
DESCRIPTION |
Technical drawings of bridges and other water structures. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0264-046 |
TITLE |
Channel Changes Files |
DESCRIPTION |
Applications, correspondence, maps, drawings, reports and studies and other exhibit material relating to any man-made changes created in waterway channels. |
RETENTION |
See Comments |
COMMENTS |
Microfilm files and plans and retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0268-046 |
TITLE |
Dam Files |
DESCRIPTION |
Documents related to the construction of dams and associated structures that are not part of watersheds. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0269-046 |
TITLE |
Drainage District Files |
DESCRIPTION |
Documents relating to the establishment and administration of drainage districts with regard to construction and management of water structures. |
RETENTION |
See Comments |
COMMENTS |
Microfilm files and plans and retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0270-046 |
TITLE |
Farm Pond Files |
DESCRIPTION |
Documents relating to the construction of farm ponds. |
RETENTION |
See Comments |
COMMENTS |
This series is now part of Dam Files and should be retained accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0244-046 |
TITLE |
Flood Control Project Files |
DESCRIPTION |
Miscellaneous documents related to flood control projects including correspondence, reports, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0245-046 |
TITLE |
Flood Insurance Files |
DESCRIPTION |
Brochures related to flood insurance for specific communities sent by the various insurance companies. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0246-046 |
TITLE |
Flood Plain Program Files |
DESCRIPTION |
Wide variety of documents related to the administration of the Flood Plain Management Program. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0271-046 |
TITLE |
Geological and Soil Mechanic Reports |
DESCRIPTION |
Copies of reports received from private and public sources which are used as a report library. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0272-046 |
TITLE |
Index - Water Structures |
DESCRIPTION |
Index to the water structure plans. |
RETENTION |
See Comments |
COMMENTS |
Retain in conjunction with Water Structure Plans. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0247-046 |
TITLE |
Irrigation Canal Charts |
DESCRIPTION |
Raw statistical data plotting the rate of water flow through irrigation canals which is used in report compilation. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0265-046 |
TITLE |
Levees Files |
DESCRIPTION |
Applications, correspondence, exhibits, etc. relating to the construction of levees and lagoons. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0248-046 |
TITLE |
Miscellaneous Reports |
DESCRIPTION |
Wide variety of reports related to water structures and other geological issues. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0273-046 |
TITLE |
National Dam Inspection Project Inventory Records |
DESCRIPTION |
Reports, survey sheets, hydrographic worksheets, charts, etc. relating to the national inventory of dams. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm, destroy hard copy after 5 years or transfer to the records center for 25 years if microfilm does not meet archival standards, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0274-046 |
TITLE |
National Dam Inspection Reports |
DESCRIPTION |
Reports made by the agency on dam inspections for the National Dam Inventory. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm, then destroy hard copy after 5 years or transfer to the records center for 25 years if microfilm does not meet archival standards, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0253-046 |
TITLE |
Sound Tapes |
DESCRIPTION |
Sound recordings of talks, hearings, and presentations. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0263-046 |
TITLE |
Stream Obstruction Files |
DESCRIPTION |
Reports, maps, studies, drawings, etc. relating to stream obstructions. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0256-046 |
TITLE |
Subject Files - Miscellaneous |
DESCRIPTION |
Wide variety of documents related to water structures as well as other water related issues. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
|
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0276-046 |
TITLE |
Watershed Districts |
DESCRIPTION |
Documents relating to the establishment and administration of watershed districts with regard to construction and management of water structures. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
SERIES ID |
0275-046 |
TITLE |
Water Structure Plans |
DESCRIPTION |
Documents relating to construction plans for approved water structures. |
RETENTION |
030 cldr yrs |
COMMENTS |
Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1998-10-08
|
K.A.R. NUMBER |
53-2-117 |
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